Columbus, Georgia

Agenda Item #__3__





Columbus Consolidated Government

Council Meeting



July 12, 2005





Agenda Report #__06__



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) ELECTRICAL FIXTURES, PARTS & SUPPLIES (ANNUAL CONTRACT) - RFB NO. 05-0085



It is requested that Council approve the purchase of electrical fixtures, parts

and supplies from Interstate Electrical Supply for the estimate annual contract

value of $31,791.27. The items will be procured on an ?as needed? basis, for

use throughout City-owned buildings.



The contract period is for three years, with the option to renew for two

additional twelve-month periods. Renewal is contingent upon mutual agreement

of the City and the Contractor.



Seventy-nine bid invitations were mailed; three bids were received on June 8,

2005. This bid has been advertised, opened and reviewed. The bidders were:





VENDORS/DESCRIPTION TOTAL

AMOUNT PERCENTAGE

DISCOUNT FOR ITEMS NOT LISTED

1. Interstate Electrical Supply $ 31,791.27 20%

2. Mayer Electric Supply $ 34,991.50 20%

3. Hagemeyer $ 86,588.60 None



Funds are budgeted each fiscal year for these ongoing expenses, Public Services

- Other Maintenance/Repairs - Parks & Recreation, Public Safety and General

Government; 0101-260-3710-REPA-6527, 6528 & 6529.



(B) ATTORNEY FEES



It is requested that Council approve payment of attorney fees to Attorney

Michael Reynolds, in the amount of $14,625.00, pertaining to the case of State

of Georgia vs. Leon Tollette. Attorney Reynolds is the court appointed

attorney for Tollette; Criminal Action File No: SU 96 CR 2290.



Funds are available in the FY06 Budget, General Fund - Contingency;

0101-590-2000-CONT-9801.



* * * * * *



(C) ANNUAL TRAINING EXPENSES



It is requested that Council approve the continuation of periodic payments to

the University of Georgia?s Carl Vinson Institute of Government, as necessary,

for courses and classes for the Management Development Program (MDP); Financial

Management Program (FMP); and Supervisory Development Program (SDP) as on going

employee training and development programs not to exceed $70,200. These

payments represent employee-training expenses for July 1, 2005 through June 30,

2007.



These programs provide customized training, facilitation, and consulting

services to local governments and their boards and authorities. The course

work is designed for the development of city and county managers, department

heads, managers, supervisors and employees of local city and county

government. These training programs are long-term on going, and must be

scheduled and committed months in advance of the classes; the program planning

and course delivery typically span multiple budget years.



Funds will be budgeted each fiscal year for this on going training expense:

General Fund Supported Capital Projects, Contingency ? Management Training

Funds; 0508-660-1000-9801-22204-20030.





?ITEM A?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF ELECTRICAL FIXTURES, PARTS AND

SUPPLIES FROM INTERSTATE ELECTRICAL SUPPLY FOR THE ESTIMATE ANNUAL CONTRACT

VALUE OF $31,791.27.



WHEREAS, the items will be procured on an as needed basis; and,



WHEREAS, the contract period will be three years, with the option to renew for

two additional twelve month period. Contract renewals are contingent upon the

mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase electrical fixtures,

parts and supplies from Interstate Electrical Supply for the estimate annual

contract value of $31,791.27. Funds are budgeted each fiscal year for these

ongoing expenses, Public Services - Other Maintenance/Repairs - Parks &

Recreation, Public Safety and General Government; 0101-260-3710-REPA-6527, 6528

& 6529.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING PAYMENT OF ATTORNEY FEES TO ATTORNEY MICHAEL

REYNOLDS, IN THE AMOUNT OF $14,625.00, PERTAINING TO THE CASE OF STATE OF

GEORGIA VS. LEON TOLLETTE.



WHEREAS, Attorney Reynolds is the court appointed attorney for Tollette;

attorney action file no. SU 96 CR 2290.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Attorney

Michael Reynolds, in the amount of $14,625.00, pertaining to the case of State

of Georgia vs. Leon Tollette. Funds are available in the FY06 Budget, General

Fund - Contingency; 0101-590-2000-CONT-9801.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?

A RESOLUTION



NO. _________



A RESOLUTION AUTHORIZING THE CONTINUATION OF PERIODIC PAYMENTS TO THE

UNIVERSITY OF GEORGIA?S CARL VINSON INSTITUTE OF GOVERNMENT, AS NECESSARY, FOR

COURSES AND CLASSES FOR THE MANAGEMENT DEVELOPMENT PROGRAM (MDP); FINANCIAL

MANAGEMENT PROGRAM (FMP); AND SUPERVISORY DEVELOPMENT PROGRAM (SDP) AS ON-GOING

EMPLOYEE TRAINING AND DEVELOPMENT PROGRAMS NOT TO EXCEED $70,200. THESE

PAYMENTS REPRESENT EMPLOYEE-TRAINING EXPENSES FOR JULY 1, 2005 THROUGH JUNE 30,

2007.



WHEREAS, these training programs provide customized training, facilitation, and

consulting services to local governments and their boards and authorities which

is specifically designed for the development of city and county managers,

department heads, managers, supervisors and employees of local city and county

governments; and,



WHEREAS, these training programs are long-term, on going, and must be scheduled

and committed months in advance of the classes; the program planning and course

delivery typically span multiple budget years.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make periodic payments to

the University of Georgia?s Carl Vinson Institute of Government for continuing

employee training and development programs not to exceed $70,200. These

payments represent employee training expenses for July 1, 2005 through June 30,

2007. Funds will be budgeted each fiscal year for this on going training

expense. General Fund Supported Capital Projects, Contingency ? Management

Training Funds; 0508-660-1000-9801-22204-20030

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





DATE: July 12, 2005



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids







July 12, 2005

1. Pressure HVAC System Upgrade for Fire Stations #1 and #6 ? RFB NO. 05-0092

A Mandatory Pre-Bid Conference

A Mandatory Pre-Bid Conference/Site Visit is scheduled for 9:00 AM (Eastern) on

Tuesday, July 12, 2005. Vendors shall convene in the ?Day Room? of Station 1,

located at 205 10th St., Columbus, GA 31901. Vendors will be allowed a

10-minute grace period. Any vendor who is not present in the ?Day Room? of

Station 1 within 10 minutes after the time slated for the beginning of the

mandatory pre-bid conference/site visit shall not be allowed to participate any

further in the bid process. Vendors will be responsible for their own

transportation from Station #1 to Station #6.



July 13, 2005

1. Removal & Recycling/Reuse, Scrap Metal, Bulky Items & Similar

Material form The Columbus (Annual Contract) ? RFB No. 05-0091

Scope of Bid

Contractor pays a fee to the City for the removal of metal, bulky items and

similar material from the Landfill. Contract term shall be for three (3)

years, with the option to renew for two (2) additional twelve-month periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the Contractor.



2. Improvements to Fire Training Center ? RFB No. 05-0088

Scope of RFB

This work shall consist of all labor and material to construct concrete repairs

to the Burn Building of Columbus Fire and Emergency Medical Services. The

Contractor shall use due caution and observe all applicable OSHA standards to

prevent property damage and injury to workmen.



3. 450? Self Supporting Radio Tower Installation/Erection ? RFB No.

05-0061

Scope of RFB

The Columbus Consolidated Government desires to select a qualified vendor to

provide installation for a Valmont U-42.0 x 450? (or equal) self-supporting

galvanized steel radio tower.



July 20, 2005

1. Pressure Washing Services (Annual Contract) ? RFB NO. 05-0082

Scope of Bid

Provide pressure washing services for the Ultraply 78+ membrane roof of the

Columbus Civic Center on an ?as needed basis?, located at 400 4th Street,

Columbus, Georgia. Vendors are responsible for viewing the Civic Center roof

to determine the amount of work required. Contract term shall be for two (2)

years, with the option to renew for three (3) additional twelve-month periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the Contractor.



July 22, 2005

1. Pressure HVAC System Upgrade for Fire Stations #1 and #6 ? RFB NO.

05-0092

Scope of Bid

Provide all labor, equipment and materials to provide and install upgraded HVAC

systems at Fire Station #1 (205 10th St., Columbus, GA 31901) and Fire Station

#6 (1126 Brow Ave., Columbus, GA 31906). Vendors may bid on one or both.