Columbus, Georgia

NEW HORIZONS COMMUNITY SERVICE BOARD



May 13, 2002 Health and Human Services Building, 2100 Comer Avenue, Conference

Room B, Columbus, Georgia



Members Present: Vickie Allen, Roxann Daniel, Sandra Gill, Linda McElroy, Nancy

Schroeder, Lawrence Young



Members Excused: Anne Hopp, Wesley Shorter



Guest: Greg Hoyt, Region 9 Board



1. Call to Order: Nancy Schroeder, Vice-Chairperson, called the meeting to

order at 3:40 p.m.



2. Recognition of Guests: All guests attending today?s meeting were recognized.



3. Meet our Staff: As a means of empowering staff, division directors are

inviting staff to attend board meetings to learn more about New Horizons

Community Service Board?s operations. Yolanda Sewell (Adult MH/SA Day

Services) attended today?s meeting.



4. Secretary?s Minutes: M/S/P Roxann Daniel/Vickie Allen that the minutes of

the March 11, 2002 meeting were approved.



Vickie Allen requested an update on out-of-state admissions from Alabama.

Cyndy Pattillo reported that New Horizons Community Service Board has begun

counting calls from local hospital emergency rooms on out-of-state admissions

and requesting additional information regarding their address. Greg Hoyt

reported that he would contact the Division office to see if out-of-state

admissions has had an impact on community program?s DACE.



5. Video Presentation: Craig DuPriest presented a viewing of New Horizons

Community Service Board?s corporate video that will be used to showcase New

Horizons Community Service Board to civic/church groups, etc. in order to

increase community awareness. Craig reported that the Development Advisory

Board approved on May 7, 2002 funds to purchase equipment to showcase this

video. Copies of the video will be made available to board members.



6. Strategic Plan: The Strategic Plan for Fiscal Year 6/30/03 was discussed

during the Board?s April 8, 2002 Work Session and was presented for board

action at today?s meeting. Perry Alexander requested that another goal

regarding the signature event be added to Goal 1. M/S/P Lawrence Young/Vickie

Allen that the 6/30/03 Strategic Plan is approved with the recommended addition

to Goal 1.









7. Board Ad Hoc Committee: In a pre-board mail out, Perry Alexander identified

the need to establish three board ad hoc committees to work on issues important

to New Horizons Community Service Board. Vickie Allen (with assistance and

consultation from Rebecca Miller and Roxann Daniel), Sandra Gill and Lawrence

Young each volunteered to spearhead one of these ad hoc committees. Anne Hopp

will be asked to work with Sandra Gill.



8. Performance Improvement Plan: New Horizons Community Service Board?s

Performance Improvement Plan was previously distributed and has been updated to

include New Horizons Community Service Board?s Corporate Compliance Program.

M/S/P Lawrence Young/Vickie Allen that the New Horizons Community Service

Board?s Performance Plan is approved.



9. JCAHO Corrective Action Report: Cyndy Pattillo reported that New Horizons

Community Service Board has made significant progress on the JCAHO Corrective

Action Plan. We are 90 percent complete on short-term items in need of

correction and have two long-term items that we?re more than halfway-completed

(root cause analysis and reworking the competency assessment). We expect JCAHO

surveyors to return to New Horizons Community Service Board in September 2002.



10. Financial Report: Valerie Bowden provided a graph overhead of New Horizons

Community Service Board?s Medicaid billing for this fiscal year. Our Medicaid

billing continues to increase from the Rehabilitation Option and the Mental

Retardation Medicaid Waiver. Also, New Horizons Community Service Board?s

revenue per day continues to increase. We continue to see an upward trend and

for the last quarter of FY02 our Medicaid projections are about $30,000 off

what we projected. However, we are encouraged about May and June?s Medicaid

projections.



New Horizons Community Service Board did receive the contract amendment for the

bridge funding that we expect to receive in May 2002. The initial bridge

funding request was $600,000. The State of Georgia is reducing all community

service board?s 401-K payments due to overpayments and New Horizons Community

Service Board?s reduction will be netted against the bridge funding.

Therefore, New Horizons Community Service Board?s total bridge funding amount

is $488,000.



New Horizons Community Service Board experienced an actual surplus of $15,000

for the month of April. However, year-to-date, our deficit is ($253,141). We

are projecting a year-end surplus (June 30, 2002) in the amount of $87,876.



11. DACE: Valerie Bowden reported that for the first three quarters of FY02

and the month of April 2002, New Horizons Community Service Board is 550 days

under our allowable DACE.



12. Corporate Compliance Report: Susan Gallagher provided a written Corporate

Compliance Report for the board of directors. This report is attached to these

minutes.



13. Update on The Millennium Center: Sherman Whitfield reported that there are

currently eight houses on site at The Millennium Center. Three are on their

foundation and five are currently on wheels. These five houses will be

completed by the middle of July 2002. Also, the Administrative Day Care

Facility will be completed in eight weeks once the facility is approved.



14. Department of Juvenile Justice/Department of Family and Children Services ?

Preferred Provider: Perry Alexander reported that New Horizons Community

Service Board staff will attend a May 20, 2002 meeting in Buena Vista, Georgia

with representatives from the Department of Family and Children Services and

the Department of Juvenile Justice to discuss New Horizons Community Service

Board being the preferred provider for C&A Behavioral Health (billing Medicaid

for eligible children).



15. Transportation: Perry Alexander reported that New Horizons Community

Service Board has submitted a bid and it appears that we are the selected

Coordinated Transportation Provider for the Department of Human Resources for

New Horizons Community Service Board?s eight counties effective July 1, 2002.

In order to ensure that New Horizons Community Service Board?s non-Medicaid

consumers have transportation available to treatment, New Horizons Community

Service Board will have to provide non-Medicaid transportation to consumers of

the Department of Family and Children Services and the Area Agency on Aging

consumers.



There was board discussion that it appears New Horizons Community Service Board

is going backwards in providing transportation services as transportation was a

problem for New Horizons Community Service Board in the past. The board

requested that they be kept up-to-date on the transportation issue. Valerie

reported that New Horizons Community Service Board has established meetings

with the agencies that New Horizons Community Service Board will be providing

transportation services.



16. Signature Event: Paul Fike provided a report from the New Horizons First

Annual Benefit Dinner that was held on March 19, 2002.



Pledges Collected $ 30,885.00

Unpaid Pledges + 2,175.00

Expenses -14,760.70

Balance $ 16,124.30



We are working on next year?s benefit dinner and Mrs. Tipper Gore has been

contacted regarding being the guest speaker at this event. We do not know if

her schedule permits her attending.



Paul distributed a May 12, 2002 newspaper article regarding 97 percent of New

Horizons Community Service Board?s employees contributing to NHEAT. The

Celebration Walk was held on May 4, 2002 and was a great success. New Horizons

Community Service Board received an anonymous donation to purchase two vehicles

to be used in the Mental Retardation Division.



17. Community Awareness Project: Craig DuPriest reported that the Development

Advisory Board agreed to change the quarterly newsletter to a quarterly article

in the Columbus Ledger-Enquirer newspaper. This will be for Muscogee County

only and we will continue working on the newsletter for county elected

officials and business leaders.



18. Nominating Committee: Vickie Allen presented a recommended slate of

officers for next fiscal year.



Chair, Nancy Schroeder

Vice-Chair, Lawrence Young

Secretary, Sandra Gill



This slate of officers will be voted on during the June 2002 meeting and will

take office in July 2002.



19. Board Member Resignation: David McCall (Harris County) and Earetha Tymes

(Chattahoochee County) submitted their resignation from the board. Earetha

Tymes is relocating from our service area. The board accepted these

resignations.



20. Public Comments: Roxann Daniel requested information regarding Martha Folds

being added to the Review of Residential consumer list from the Region 9

Board. Greg Hoyt reported that he would provide a written report to this

request soon.



21. Carl Vinson Institute: Nancy Schroeder reported that several board members

and staff met with representatives from the Carl Vinson Institute regarding the

board governance review. Once the final report is received, a copy will be

made available to board members.



22. Adjournment: M/S/P Lawrence Young/Sandra Gill that the May 13, 2002

meeting is adjourned at 5:05 p.m.







_____________________________________

____________________________________

Vickie Allen Wesley Shorter



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