Columbus, Georgia

Agenda Item #___4___





Columbus Consolidated Government

Council Meeting



October 19, 2004





Agenda Report #____30____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) SCANNERS AND PRINTERS FOR NEW LIBRARY



It is requested that Council authorize the purchase of eight (8) Minolta MS6000

digital reader printers and accessories, one (1) Minolta PS7000 publication

scanner and accessories, and a service contract from Milner, Inc. (Norcross,

Georgia), in the amount of $99,067.00. The 36-month service contract will

begin on day 91 from date of complete installation of the equipment, and

provides 100% coverage with the exception of abuse to the equipment:



8 MS600 digital reader printers 69,787.00

PS7000 publication scanner 15,209.00

36-month service contract 14,071.00

$ 99,067.00



Milner, Inc., is the exclusively authorized Minolta document imaging systems

dealer for Muscogee County, as documented and certified by the eastern regional

manager of Konica Minolta Business Solutions USA.



Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ?

Professional Services, MCSD Library; 0540-695-2120-TXLB-7731-50500-20000-0.



* * * * * * * *



(B) PROFESSIONAL SERVICES FOR DRAINAGE IMPROVEMENTS AT EFFINGHAM WAY



It is requested that Council approve the procurement of professional

engineering and site surveying services from French and Associates in the

amount of $52,000.00 for drainage improvements at Effingham Way. If requested

by the City, the firm will also be paid 7.5% of construction cost, to prepare

the final design, plans and specifications for the project.



The required professional services involve design work for a drainage basin and

replacing a drainage structure. Larry French, of French and Associates, has

already done a hydrology study for a large part of the basin in his work for

private developers. The Engineering Department felt that with his familiarity

with the basin and work already completed, it would expedite the project. The

project involves replacement of a structure that has caused a road closure.

It also impacts a watershed flood structure and park that is downstream.



Funds are available in the FY05 Budget, Lease Revenue Bonds 2003A ? Storm Water

Enhancement ? Engineering/Architect Services ? Roads and Streets Project;

0554-200-2439-CBA-6338-4023520030.





?ITEM A?





A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) MINOLTA MS6000 DIGIAL READER

PRINTERS AND ACCESSORIES, ONE (1) MINOLTA PS7000 PUBLICATION SCANNER AND

ACCESSORIES, AND A SERVICE CONTRACT FROM MILNER, INC. (NORCROSS, GA), IN THE

AMOUNT OF $99,067.00.



WHEREAS, The equipment will be installed in the new library. The

36-month service contract will begin on day 91 from date of complete

installation of the equipment, and provides 100% coverage with the exception of

abuse to the equipment; and,



WHEREAS, Milner, Inc., is the exclusively authorized Minolta document

imaging systems dealer for Muscogee County, as documented and certified by the

eastern regional manager of Konica Minolta Business Solutions USA.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase eight (8)

Minolta MS6000 digital reader printers and accessories, one (1) Minolta PS7000

publication scanner and accessories, and a service contract from Milner, Inc.

(Norcross, Georgia), in the amount of $99,067.00. Funds are budgeted in FY05

Budget, 1999 SPLOST Library/Other Projects ? Professional Services, MCSD

Library; 0540-695-2120-TXLB-7731-50500-20000-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PROCUREMENT OF PROFESSIONAL ENGINEERING

AND SITE SURVEYING SERVICES FROM FRENCH AND ASSOCIATES IN THE AMOUNT OF

$52,000.00 FOR DRAINAGE IMPROVEMENTS AT EFFINGHAM WAY. IF REQUESTED BY THE

CITY, THE FIRM WILL ALSO BE PAID 7.5% OF CONSTRUCTION COST, TO PREPARE THE

FINAL DESIGN, PLANS AND SPECIFICATIONS FOR THE PROJECT.



WHEREAS, The required professional services involve design work for a

drainage basin and replacing a drainage structure. Larry French, of French and

Associates, has already done a hydrology study for a large part of the basin in

his work for private developers. The Engineering Department felt that with his

familiarity with the basin and work already completed, it would expedite the

project. The project involves replacement of a structure that has caused a

road closed. It also impacts a watershed flood structure and park that is

downstream.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure professional engineering

and site surveying services from French and Associates in the amount of

$52,000.00 for drainage improvements at Effingham Way. If requested by the

City, the firm will also be paid 7.5% of construction cost, to prepare the

final design, plans and specifications for the project. Funds are available in

the FY05 Budget, Lease Revenue Bonds 2003A ? Storm Water Enhancement ?

Engineering/Architect Services ? Roads and Streets Project;

0554-200-2439-CBA-6338-4023520030.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor







CITY MANAGER?S AGENDA ? PAGE 2

10/19/2004



DATE: October 19, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





October 20, 2004

1. Metal Roof Restoration at M.R. Service Center ? RFB No. 05-0010

Scope of Bid

Provide all labor, equipment and materials to install a new elastomeric

restoration system to the existing structural metal roof at Columbus Mental

Retardation Service Center.



2. Motor Grader with Cab ? RFB No. 05-0022

Scope of Bid

Provide one (1) motor grader with cab to be used by the Street Improvement

Division of the Public Services Department.



3. Hydraulic Trash Loader ? RFB No. 05-0031

Scope of Bid

Provide one (1) recycling collection truck to be used by the Integrated Waste

Division of the Public Services Department.



4. Arts and Craft Supplies (Annual Contract) ? RFB No. 05-0029

Scope of Bid

Provide arts and craft supplies for the purpose of identifying multiple sources

for on-going purchasing needs for the Columbus Consolidated Government, Parks

and Recreation Department. The contract term shall be for one year, with the

option to renew for four (4) additional twelve-month periods. Contract renewal

will be contingent upon the mutual agreement of the City and the Contractor.



5. Emergency Medical Supplies (Annual Contract) ? RFB No. 05-0032

Scope of Bid

Provide various emergency medical supplies on an ?as needed basis? to include:

Airway Supplies, Intravenous Supplies, Oxygen Delivery Supplies, Bandages,

Exposure Control Supplies, Exam Gloves and other Miscellaneous items. The

contract term shall be for three years, with the option to renew for two (2)

additional twelve-month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



October 27, 2004

1. Passenger Vans? RFB No. 05-0021

Scope of Bid

Provide one (1) 7-passenger mini-van and one (1) fifteen (15) passenger van to

be used by the Muscogee County Sheriff?s Department.



2. Excavators ? RFB No. 05-0023

Scope of Bid

Provide one (1) hydraulic mini-excavator to be used by the Rainwater Division

to repair cave-in?s, digging ditches, repairing/replacing underground pipe; and

one (1) Grade-All XL4100-II 6x4 (or equal) multipurpose excavator to be used by

the Street Improvement Division to grade slopes and clean ditches, creeks,

detention ponds, and cut-down shoulders on roadways.