Columbus, Georgia

Agenda Item #________



Columbus Consolidated Government

Council Meeting



February 3, 2003



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: FY04 Mid-Year Budget Adjustment



INITIATED BY: Finance Department

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Recommendation: Approve an Ordinance amending the FY04 revised budgets by

reappropriating funds for personnel actions and various other operational

activities and revising revenue projections.



Background: The Council has adopted the City?s Annual Operating budget and in

special actions has adopted various special purpose budgets. All of these

budgets appropriate funding for planned operations. During the course of the

year, adjustments become necessary to increase or redistribute funding based on

actions of Council, changes in departmental activities and changes in funding

sources.



Staff is requesting a budget amendment to appropriate monies needed for

personnel actions and various other operational activities. As provided in

the charter and state law, only Council has the authority to change spending

levels. Adjustments are included in this Ordinance to reflect changes needed

to complete organizational objectives. These adjustments are necessary to

modify budgets and set up appropriations for expenditures since the financial

system will only allow expenditures to be made if budgets are available.

Staff is requesting adjustments for operational and capital expenditures like

legal fees, elevator upgrade, lot cleaning, school board election

reimbursement, Hope VI funding, indigent care payment, and Clear Channel

reimbursement. Additionally, the mid-year budget adjustment creates a

Technical Trainer Position (G-10) in the Special Projects Department, provides

a pay increase for the two Deputy City Managers, deletes the Transportation

Services Manager position the Transportation Fund, creates two positions in the

Parking Management Fund, provides for the deletion of the Engineering Director

position, provides for reclassifications in the Engineering and Community

Development Departments and reclassifications in the Paving Fund. The

adjustment provides for a $100 per pay period incentive pay for personnel

completing and maintaining EMT-I training in the Fire Department. An

accompanying ordinance amends Chapter 11 of the Columbus Code to implement

additional requirements needed for the EMT-I training. In order to keep an

accurate record of authorized spending levels and positions; this budget

amendment is submitted for Council consideration.





Analysis: The recommended budget adjustments are outlined on the attached

tables with the summary tables immediately following the memorandum identifying

the amount to be reappropriated in each accounting fund. These adjustments

change the total spending authority of the designated departments. The

reappropriation will change the total approved budget of each fund as follows:



General Fund: The adjustment will increase the total approved revenue budget

of the fund by $587,856 and will increase the total approved expenditure budget

of the fund by $697,896.



Paving Fund: The adjustment will decrease the total approved budget by

$5,553.



Medical Center Fund: The adjustment will increase the total approved budget

revenue budget of the fund by $145,361 and will increase the total approved

expenditure budget of the fund by $403,688.



Economic Development Fund: The adjustment will increase the total approved

budget by $28,500.



Multi-Governmental Fund: The adjustment will increase the total approved

revenue budget of the fund by $43,084 and will increase the total approved

expenditure budget of the fund by $43,084.



Economic Development ? Development Authority Fund: The adjustment will

increase the total approved budget by $4,810.



Special Projects Fund: The adjustment will increase the total approved revenue

budget of the fund by $3,902 and will increase the total approved expenditure

budget of the fund by $3,902.



Transportation Fund: The adjustment will decrease the total approved revenue

budget of the fund by $57,270 and will decrease the total approved expenditure

budget of the fund by $57,270.



Parking Management Fund: The adjustment will increase the total approved

revenue budget of the fund by $55,802 and will increase the total approved

expenditure budget of the fund by $55,802.



Civic Center Fund: The adjustment will increase the total approved revenue

budget of the fund by $96,000 and will increase the total approved expenditure

budget of the fund by $96,000.



Risk Management Fund: The adjustment will increase the total approved budget

by $8,702.



Recommendation/Action: Approve an Ordinance amending the FY04 revised budgets

by reappropriating funds for personnel actions and various other operational

activities and revising revenue projections.