Agenda Item #________
Columbus Consolidated Government
Council Meeting
November 16, 2004
Agenda Report #___________
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MOTOR GRADER - RFB NO. 05-0022
It is requested that Council authorize the purchase of one (1) motor grader
from Yancey Brothers in the amount of $144,793.50. This amount includes
$139,926.00 for the motor grader and $4,867.50 for the scarifier, which was
priced as an option.
The motor grader is a replacement and will be used by the Street Improvements
Division to grade dirt roads and job sites throughout the City.
Fifty-one bid invitations were mailed. Three bids were received on October 20,
2004. This bid has been advertised, opened and reviewed.
See Attachment:
Funds are budgeted in FY05 Budget, Paving Fund ? Public Services ? Street
Improvements ? Off Road Equipment; 0203-260-2100-STRT-7725.
* * * * * *
(B) WATER TRUCK? RFB NO. 05-0028
It is requested that Council authorize the purchase of one (1) cab and chassis
from Carl Black GMC in the amount of $48,827.00; and one (1) water truck body
from Diversified Fabricators, Inc., in the amount of $23,975.00.
The truck is a replacement and will be used at Pine Grove Landfill for EPD dust
control compliance.
One hundred, fifty-eight bid invitations were mailed. Seven bids were received
on September 29, 2004. This bid has been advertised, opened and reviewed. The
bidders were:
See Attachment:
1 Curry Supply Company failed to include the required product literature and
warranty for the cab and chassis. Therefore, Options 1 and 3 were deemed
incomplete.
2 Columbus Total Customizing failed to include the required product literature
and warranty for the body. Therefore, the vendor?s bid was deemed incomplete.
A budget transfer is pending and funds are available. Funds are budgeted in
FY05 Budget, Integrated Waste Management Fund - Public Services ?Integrated
Waste Supported Capital Projects? Heavy Trucks; 0207-260-3560-PRGO-7723.
(C) EMERGENCY REFURBISHMENT OF AMBULANCE INTERIOR
It is requested that Council approve payment to Applied Vehicle Technologies
(LaGrange, GA) for the emergency refurbishment of the interior of an ambulance
in the amount of $11,377.80.
The ambulance had been out of service for approximately 2 ? months. In
addition, the Fire & EMS Department is having a critical shortage of ambulances
due to maintenance and mechanical problems. It is vital to the health, safety
and welfare of the citizens that ambulances are operational. Therefore, on May
20, 2004, the City Manager approved the emergency refurbishment of the
ambulance for the estimated amount of $25, 000.00.
Applied Vehicle Technologies, the only qualified vendor to provide a timely
response to Fleet Maintenance, has completed the refurbishment of the interior
of the ambulance and is ready to be paid. The exterior of the ambulance was
refurbished first. This work was performed by Nally Motors in the amount of
$8,364.79. The expenditure for the exterior refurbishment was under the
threshold requiring Council approval; consequently, Nally has already been paid
for the exterior work.
Funding is available in the FY05 Budget; 0101-590-2000-CONT-9801; Miscellaneous
Contingency.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MOTOR GRADER FROM YANCEY
BROTHERS IN THE AMOUNT OF $144,793.50. THIS AMOUNT INCLUDES $139,926.00 FOR
THE MOTOR GRADER AND $4,867.50 FOR THE SCARIFIER, WHICH WAS PRICED AS AN OPTION.
WHEREAS, The motor grader is a replacement and will be used by the
Street Improvements Division to grade dirt roads and job sites throughout the
City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager, or his designee, is hereby authorized to purchase one
(1) motor grader from Yancey Brothers in the amount of $144,793.50. Funds are
budgeted in FY05 Budget, Paving Fund ? Public Services ? Street Improvements ?
Off Road Equipment; 0203-260-2100-STRT-7725.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM CARL
BLACK GMC IN THE AMOUNT OF $48,827.00; AND ONE (1) WATER TRUCK BODY FROM
DIVERSIFIED FABRICATORS, INC., IN THE AMOUNT OF $23,975.00.
WHEREAS, The truck is a replacement and will be used at Pine Grove
Landfill for EPD dust control compliance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager, or his designee, is hereby authorized to purchase one
(1) cab and chassis from Carl Black GMC in the amount of $48,827.00; and one
(1) water truck body from Diversified Fabricators, Inc., in the amount of
$23,975.00. A budget transfer is pending and funds are available. Funds are
budgeted in FY05 Budget, Integrated Waste Management Fund - Public Services ?
Integrated Waste Supported Capital Projects? Heavy Trucks;
0207-260-3560-PRGO-7723.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO APPLIED VEHICLE TECHNOLOGIES FOR THE
EMERGENCY REFURBISHMENT OF THE INTERIOR OF AN AMBULANCE IN THE AMOUNT OF
$11,377.80.
WHEREAS, The ambulance had been out of service for approximately 2 ?
months and t he Fire & EMS Department is having a critical shortage of
ambulances due to maintenance and mechanical problems. It is critical to the
health, safety and welfare of the citizens that ambulances are operational.
Therefore, on May 20, 2004, the City Manager approved the emergency
refurbishment of the ambulance for the estimated amount of $25, 000.00; and,
WHEREAS, Applied Vehicle Technologies, the only qualified vendor to provide a
timely response to Fleet Maintenance, has completed the refurbishment of the
interior of the ambulance and is ready to be paid. The exterior of the
ambulance was refurbished first. This work was performed by Nally Motors in
the amount of $8,364.79. The expenditure for the exterior refurbishment was
under the threshold requiring Council approval; consequently, Nally has already
been paid for the exterior work.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager, or his designee, is hereby authorized to make payment to
Applied Vehicle Technologies for the emergency refurbishment of the interior of
an ambulance in the amount of $11,377.80. Funding is available in the FY05
Budget; 0101-590-2000-CONT-9801; Miscellaneous Contingency
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor