Columbus, Georgia

Agenda Item #___6_____

Columbus Consolidated Government

Council Meeting



January 22, 2002



Agenda Report #___539________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

(A) OFFICE FURNITURE FOR THE DISTRICT ATTORNEY?S OFFICE

It is requested that Council approve the purchase of office furniture for the

District Attorney?s office, via Georgia Statewide Contract #S-000534, from

National Office Furniture, in care of The Overby Company, (Columbus, Ga) in the

amount of $33,742.80. The furniture is required due to the renovation of the

District Attorney?s office. The purchase will include furniture for the

reception area, conference rooms, investigator?s offices and library area.



Funds are budgeted in the FY02 Budget, General Fund Supported Capital Projects

? District Attorney?s Office Furniture Project - Furniture;

0508-660-1000-CPGF-22191020-7731.



* * * * *

(B) ATTORNEY FEES



It is requested that Council approve payment of attorney fees to Macey,

Wilensky, Cohen, Wittner & Kessler, LLP (Atlanta, Ga) in the amount of

$34,497.10; Page, Scrantom, Sprouse, Tucker & Ford, P.C. (Columbus, GA) in the

amount of $13,306.77; and Troutman Sanders LLP (Atlanta, GA) in the amount of

$12,012.49 for professional legal services.



Macey, Wilensky, Cohen, Wittner & Kessler performed legal services regarding

Case No. 99-42537; Columbus Packaging Company and R.P. Real Estate, United

States Bankruptcy Court. This case involves the attempt to collect $688,396.66

owed to the Muscogee County Tax Commissioner for delinquent taxes, for years

1996 through 1999, charged to Columbus Packaging Company and R.P. Real Estate.

This case was referred by the City Attorney to Attorney Jacob Beil for legal

assistance in this matter. Due to the complexity of the legal proceedings,

Jacob Beil referred the Tax Commissioner to Attorney Frank Wilensky. The Tax

Commissioner has received approximately $250,000 of the delinquent taxes. Mr.

Wilensky and the Tax Commissioner are awaiting a final ruling by the Bankruptcy

Court on the remaining $438,396.66.



Page, Scrantom, Sprouse, Tucker & Ford, P.C. rendered legal services through

December 19, 2001 for the following cases: For Your Eyes Alone, et al, Jimmy

Rice v. Smith, et al, Reggie Thomas v. Columbus, and Ruth Whitt v. Weidner, et

al.



Troutman Sanders LLP rendered legal services in the case of Columbus-Muscogee

County Consolidated Government Challenge Homestead/Tax Freeze.



Funds are available in the FY02 Budget; Miscellaneous Contingency;

0101-590-2000-CONT-9801.





(C) CITY STREET REPAIRS (RE-BID) ? BID NO. 02-0063



It is requested that Council authorize the execution of a construction contract

with Robinson Paving Company in the amount of $373,714.64. The contractor will

perform street repairs on Pheasant Loop, Boxwood Place/Midtown Loop and Miller

Court.



Forty-six bid invitations were mailed; five bids were received on January 16,

2002. This bid has been advertised, opened and reviewed. The bidders were:



Contractor Pheasant Loop Boxwood Place/

Midtown Loop Miller Court Total

Base Bid DBE

Participation

Robinson Paving Co.

(Columbus, GA) 105,288.50 119,270.00 149,156.14 $373,714.64 6%

Alexander Contracting Co.

(Columbus, GA) 132,709.80 114,362.00 158,336.50 $405,408.30 10%

Kam, Inc.

(Columbus, GA) 133,891.25 126,920.00 168,097.00 $428,908.25 0%

Cline Service Corp.

(Columbus, GA) 193,320.00 171,699.00 222,393.00 $587,412.00 *0%

APAC-Georgia

(Fortson, GA) 234,403.40 222,242.11 273,850.20 $730,495.71 10%



*Per Cline Service Corp., the anticipated amount of DBE participation is ?not

yet determined?.



Funds are budgeted in FY02 Budget, 1999 SPLOST Road/Bridge/Street, Road

Construction ? Miller Court Reconstruction, Pheasant Loop and Boxwood Place;

0540-695-2126-TXRB-7641-50305010, 50306010 and 50307010.



* * * * * *



(D) LEGISLATIVE LIAISON SERVICES



It is requested that Council approve an agreement with Troutman, Sanders,

Public Affairs Group, LLC (Pete Robinson) for Legislative Liaison Services in

the amount of $24,000. Pursuant to Resolution Number 8-88, the Council has

recognized the need for an individual designated as a ?Legislative Liaison? to

assist in coordination of legislative efforts, defining legislative intent,

arranging joint meetings and planning further legislative goals. This is a

50/50 agreement with the Chamber of Commerce paying half and the City paying

half. The City?s share will be $12,000.



Funds are budgeted in the FY02 Budget, Non-Categorical ?

Promotional/Advertising Services; 0101-590-3000-NCAT-6317.





?ITEM A?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF OFFICE FURNITURE FOR THE DISTRICT

ATTORNEY?S OFFICE, VIA GEORGIA STATEWIDE CONTRACT #S-000534, FROM NATIONAL

OFFICE FURNITURE, IN CARE OF THE OVERBY COMPANY, (COLUMBUS, GA) IN THE AMOUNT

OF $33,742.80.



WHEREAS, The furniture is required due to the renovation of the

District Attorney?s office. The purchase will include furniture for the

reception area, conference rooms, investigator?s offices and library area.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase office furniture for the

District Attorney?s office, via Georgia Statewide Contract #S-000534, from

National Office Furniture, in care of The Overby Company, in the amount of

$33,742.80. Funds are budgeted in the FY02 Budget, General Fund Supported

Capital Projects ? District Attorney?s Office Furniture Project - Furniture;

0508-660-1000-CPGF-22191020-7731.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _____________________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM B?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PAYMENT OF ATTORNEY FEES TO MACEY, WILENSKY,

COHEN, WITTNER & KESSLER, LLP (ATLANTA, GA) IN THE AMOUNT OF $34,497.10; PAGE,

SCRANTOM, SPROUSE, TUCKER & FORD, P.C. (COLUMBUS, GA) IN THE AMOUNT OF

$13,306.77; AND TROUTMAN SANDERS LLP (ATLANTA, GA) IN THE AMOUNT OF $12,012.49

FOR PROFESSIONAL LEGAL SERVICES.



WHEREAS, The attorneys represented the City in various legal cases.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to pay attorney fees to Macey,

Wilensky, Cohen, Wittner & Kessler, LLP (Atlanta, Ga) in the amount of

$34,497.10; Page, Scrantom, Sprouse, Tucker & Ford, P.C. (Columbus, GA) in the

amount of $13,306.77; and Troutman Sanders LLP (Atlanta, GA) in the amount of

$12,012.49. Funds are available in the FY02 Budget; Miscellaneous Contingency;

0101-590-2000-CONT-9801.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _____________________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM C?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH ROBINSON

PAVING COMPANY IN THE AMOUNT OF $373,714.64.



WHEREAS, The contractor will perform street repairs on Pheasant Loop,

Boxwood Place/Midtown Loop and Miller Court.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction contract

with Robinson Paving Company in the amount of $373,714.64. Funds are budgeted

in FY02 Budget, 1999 SPLOST Road/Bridge/Street, Road Construction ? Miller

Court Reconstruction, Pheasant Loop and Boxwood Place;

0540-695-2126-TXRB-7641-50305010, 50306010 and 50307010.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of________________________2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM D?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING AN AGREEMENT WITH TROUTMAN, SANDERS, PUBLIC AFFAIRS

GROUP, LLC (PETE ROBINSON) FOR LEGISLATIVE LIAISON SERVICES IN THE AMOUNT OF

$24,000.



WHEREAS, pursuant to Resolution #8-88, the Council has recognized the

need for an individual designated as a ?Legislative Liaison? to assist in

coordination of legislative efforts, defining legislative intent, arranging

joint meetings and planning further legislative goals; and,



WHEREAS, this will be a 50/50 agreement with the Chamber of Commerce

paying half and the City?s share being $12,000.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an agreement with

Troutman, Sanders, Public Affairs Group, LLC for legislative services in the

amount of $24,000. This will be a 50/50 agreement with the Chamber of

Commerce. The City?s share will be $12,000. Funds are budgeted in FY02

Budget, Non-Categorical ? Promotional/Advertising Services;

0101-590-3000-NCAT-6317.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of

___________________ 2002 and adopted at said meeting by the affirmative vote

of _________ members of said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor