Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



November 5, 2002





Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) FLASHING TRAFFIC ADVISORS ? BID NO. 03-0021



It is requested that Council authorize the purchase of fifty (50) flashing

traffic advisors from Interceptor Public Safety in the amount of $10,800.00.



The flashing traffic advisors will be utilized by the Columbus Police

Department.



Seventy-one bid invitations were mailed. Seven bids were received on October

9, 2002. This bid has been advertised, opened and reviewed. The bidders were:



BIDDERS UNIT COST TOTAL COST

Interceptor Public Safety Products

(Milner, GA)

216.00

10,800.00

Southeastern Public Safety Equipment

(Norcross, GA)

224.86

11,243.00

1 GT Distributors, Inc.

(Rossville, GA)

255.26

12,763.00

Law Enforcement Supply Company

(Panama City, FL)

277.00

13,850.00

Genuine Parts Company

(Columbus, GA)

349.00

17,450.00

2 Ray O?Herron Company, Inc.

(Danville, IL)

349.90

17,495.00

Gall?s

(Lexington, KY)

389.99

19,499.50



1 GT Distributors, Inc. failed to include product literature and warranty

information. Therefore, the vendor?s bid was deemed incomplete.

2 Ray O?Herron Company, Inc. failed to include product literature and warranty

information. Therefore, the vendor?s bid was deemed incomplete.



Funds are budgeted in FY03 Budget, Police ? Support Services;

0101-400-2200-STAF-6728.



* * * * * * *



(B) COMMERCIAL TRASH LOADER ? BID NO. 03-0015



It is requested that Council authorize the purchase of one (1) cab and chassis

from Robert?s Truck Center in the amount of $89,800.00 and one (1) trash loader

body from Heil Environmental in the amount of $60,600.00.



The commercial trash loader will be used by the Waste Management Division and

will be used for yard waste, solid waste, and white goods placed on the Right

of Way by citizens for pick up.



One hundred, sixty-one bid invitations were mailed. Twelve bids were received

on September 25, 2002. This bid has been advertised, opened and reviewed. The

bidders were:





BIDDERS OPTION 1

CAB & CHASSIS OPTION 2

BODY OPTION 3

COMPLETE UNIT

Robert?s Truck Center

(Garden City, GA)

$89,800.00

No Bid

No Bid

Heil Environmental

(Austell, GA)

No Bid

$60,600.00

No Bid

Atlanta Freightliner

(Forest Park, GA)

$93,710.00

No Bid

No Bid

Volvo & GMC Trucks of Atlanta

(Doraville, GA)

$95,286.00

No Bid

No Bid

Tri-State Peterbilt

(Albany, GA)

$97,820.00

No Bid

No Bid

1Ramer Manufacturing

(Ramer, AL)

No Bid

No Bid

$142,600.00

2 Mayo Company, Inc.

(Austell, GA)

No Bid

$71,866.00

No Bid

Municipal Equipment Sales, Inc.

(Woodstock, GA)

No Bid

$78,540.00

No Bid

Consolidated Disposal

(Smyrna, GA)

No Bid

$85,540.00

No Bid

Fontaine Truck Equipment

(Forest Park, GA)

No Bid

$88,800.00

No Bid

Peach State Ford Truck Sales

(Norcross, GA)

No Bid

No Bid

$154,398.00

Hol-Mac

(Bay Springs, MS)

$95,576.96

$62,222.00

$157,798.96

1 Per Fleet Manager, Ramer Manufacturing?s proposed equipment does not meet cab

and chassis specifications for the engine, transmission and warranty. Written

notification of the evaluation results has been forwarded to the Ramer

Manufacturing via fax and mail.



2 Mayo Company, Inc. failed to include references. Therefore, the vendor?s bid

was deemed incomplete.



Funds are budgeted in FY03 Budget, Public Services, Solid Waste Collection ?

Heavy Trucks; 0207-260-3510-GARB-7723.

* * * * * * *



(C) CMI INTOXILYZER BREATH ALCOHOL-TESTING INSTRUMENTS



It is requested that Council authorize the purchase of two (2) CMI Intoxilyzer

breath alcohol-testing instruments from CMI, Inc., (Owensboro, KY) in the

amount of $10,490.00. Muscogee County Jail uses the equipment for inmates

booked in the jail. The equipment consists of the following:



Description Quantity Unit

Price Extended

Price

CMI Intoxilyzer 5000 EN Breath

Alcohol-Testing Instruments include the following:

#001768ST Intoxilyzer 5000EN

#150020 keyboard

#015007 mouthpieces (100)

#015012 printer cards (100)

#03159606 Georgia Software

#01350003 Georgia Software

Two year limited factory warranty 2 5495.00 10,990.00

Trade-In of old Intoxilyzer 5000 1 -500.00 -500.00

Total Price $10,490.00



Muscogee County Jail currently uses CMI Intoxilyzer equipment, and CMI, Inc.

will provide a $500 trade-allowance for this purchase. Therefore CMI, Inc., is

considered an only know source for this specific equipment.



Funds are budgeted in FY03 Budget, Sheriff ? Jail, Capital Expenditures Over

$5,000; 0101-550-2600-JAIL-7761.





(D) ATTORNEY FEES



It is requested that Council approve payment of attorney fees to Troutman

Sanders, LLP in the amount of $16,572.00, pertaining to the case of Columbus ?

Muscogee County Consolidated Government Challenge Homestead/Tax Freeze.



Funds are budgeted in FY03 Budget, City Attorney, Consulting;

0101-120-1000-ATTY-6315.





* * * * * *



(E) STUDIO AND MEDIA ROOM EQUIPMENT ? RFP NO. 02-0035



It is requested that Council authorize the execution of a value-engineered

contract with MCSi Broadcast Solutions for the procurement and installation of

studio and media room equipment. The vendor will provide and install equipment

for a complete and professional television facility. The equipment consists of

cameras, lighting, and presentation system in Council Chamber; equipment for

the CCGTV studio located on the 3rd Floor; and a video production and editing

system for the control room on the 3rd Floor. The vendor will also outfit the

media room with monitors to observe the outgoing and off air signal of the

Government Access Channel. Additionally, the media room will be equipped to

provide video and audio fees for the local/visiting media.



Requests for proposals were mailed to sixty-three vendors and this RFP has been

advertised. Two proposals were received on June 26, 2002:



MCSi Broadcast Solutions (Norcross, GA)

Command Systems, Inc. (Columbus, GA)



Proposals were reviewed by the Evaluation Committee, which consisted of

representatives from the City Manager?s Office, Metra, WXTX, and TEC Company.

The City?s Procurement Ordinance, Contracting for Equipment, Supplies or

Professional Services per Article 3-110, governs the RFP process. During the

RFP process there is no formal opening due to the possibility of negotiated

components of the proposal. In the event City Council does not approve the

recommended offeror, no proposal responses or any negotiated components are

made public until after the award of the contract. The cost information and

evaluation results have been submitted to the City Manager in a separate memo

for informational purposes.



Funds are budgeted in FY03 Budget, Special Projects - Capital Projects Fund,

Capital Expenditures-Over $5000, Government Access Channel;

0508-660-1000-CPGF-7761-22158990.



?ITEM A?



A RESOLUTION



NO._______



A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY (50) FLASHING TRAFFIC

ADVISORS FROM INTERCEPTOR PUBLIC SAFETY PRODUCTS IN THE AMOUNT OF $10,800.00.



WHEREAS, The flashing traffic advisors will be utilized by the Columbus

Police Department.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized the purchase of fifty (50)

flashing traffic advisors from Interceptor Public Safety Products in the amount

of $10,800.00. Funds are budgeted in FY03 Budget, Police ? Support

Services;0101-400-2200-STAF-6728.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor









?ITEM B?



A RESOLUTION



NO._______



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (A) CAB AND CHASSIS FROM

ROBERT?S TRUCK CENTER IN THE AMOUNT OF $89,800.00 AND ONE (1) TRASH LOADER BODY

FROM HEIL ENVIRONMENTAL IN THE AMOUNT OF $60,600.00.



WHEREAS, The commercial trash loader will be used by the Waste

Management Division and will be used for yard waste, solid waste, and white

goods placed on the Right of Way by citizens for pick up.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) cab and

chassis from Robert?s Truck Center in the amount of $89,800.00 and one (1)

trash loader body from Heil Environmental in the amount of $60,600.00. Funds

are budgeted in FY03 Budget, Public Services, Solid Waste Collection ? Heavy

Trucks; 0207-260-3510-GARB-7723.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CMI INTOXILYZER BREATH

ALCOHOL-TESTING INSTRUMENTS FROM CMI, INC., (OWENSBORO, KY) IN THE AMOUNT OF

$10,490.00.



WHEREAS, Muscogee County Jail uses the equipment for inmates booked in the

jail; and,



WHEREAS, Muscogee County Jail currently uses CMI Intoxilyzer

equipment; CMI, Inc., will provide a $500 trade-allowance for this purchase.

Therefore CMI, Inc., is considered an only know source for this specific

equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) CMI

Intoxilyzer breath alcohol-testing instruments from CMI, Inc., in the amount of

$10,490.00. Funds are budgeted in FY03 Budget, Sheriff ? Jail, Capital

Expenditures Over $5,000; 0101-550-JAIL-7761.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ___________, 2002 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM D?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING PAYMENT OF ATTORNEY FEES TO TROUTMAN SANDERS, LLP, IN

THE AMOUNT OF $16,572.00, PERTAINING TO THE CASE OF COLUMBUS ? MUSCOGEE COUNTY

CONSOLIDATED GOVERNMENT CHALLENGE HOMESTEAD/TAX FREEZE.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Troutman Sanders,

LLP, in the amount of $16,572.00, pertaining to the case of Columbus ? Muscogee

County Consolidated Government Challenge Homestead/Tax Freeze. Funds are

available in the FY03 Budget; City Attorney, Consulting;

0101-120-1000-ATTY-6315.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM E?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A VALUE-ENGINEERED OF A

VALUE-ENGINEERED CONTRACT WITH MCSI BROADCAST SOLUTIONS FOR THE PROCUREMENT

AND INSTALLATION OF STUDIO AND MEDIA ROOM EQUIPMENT.



WHEREAS, an RFP was administered (RFP No. 02-0035) and two proposals were

received; and,



WHEREAS, the proposal submitted by MCSi Broadcast Solutions met all proposal

requirements and is deemed responsive to the RFP.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a value-engineered

contract with MCSi Broadcast Solutions for the procurement and installation of

studio and media room equipment. Funds are budgeted in FY03 Budget, Special

Projects - Capital Projects Fund, Capital Expenditures-Over $5000, Government

Access Channel; 0508-660-1000-CPGF-7761-22158990.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____________, 2002 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



DATE: November 5, 2002



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids





November 12, 2002

1. Filters for Double Churches Pool ? Bid No. 03-0034

A Mandatory Pre-Bid Conference/Site Visit will be held at 2:00 P.M. on

Tuesday, November 12, 2002. Vendors shall convene at the Double Churches

Recreation Center, 2300 Double Churches Road.



November 13, 2002

1. Commercial Versatile Riding Mower ? Bid No. 03-0032

Scope of Bid

Provide Commercial Versatile Riding Mower to be used by the Training Division

of the Police Department.



2. Sixty-Foot Aerial Tower w/Cab and Chassis ? Bid No. 03-0030

Scope of Bid

Provide a Sixty-Foot Tower with Cab and Chassis to be used by the Forestry

Division of the Public Services Department.



3. Riverwalk - Bibb City to City Mills, Phase II ? Bid No. 03-0024

Scope of Bid

Provide services for the construction of a proposed Riverwalk Extension between

32nd Street north along the Chattahoochee River to a point near 38th Street.

The work primarily involves clearing, grubbing, grading, installation of a four

hundred foot (400') prefabricated steel bridge and construction of a

twelve-foot (12') wide asphalt pathway at-grade, as depicted on the drawings.

The work also includes installation of small buildings associated with parking

for an overlook area in the vicinity of 38th Street.



November 20, 2002

1. Filters for Double Churches Pool ? Bid No. 03-0034

Scope of Bid

The successful bidder shall remove two (2) existing 96? vertical steel tanks

with face piping, and shall provide and install new horizontal fiberglass

filters, US Filter NFS-60-Series or equivalent, with new 10? SCH 80 face

piping. Provide optional pricing for valve replacements and an automatic

backwash system.



November 22, 2002

1. Energy Performance Contracting Services (Annual Contract) ? RFP No.

03-0013

Scope of RFP

Provide Columbus Consolidated Government comprehensive energy and water

conservation and management services and related capital improvement services

for selected facilities owned by the City within the framework of an Energy

Performance Contract (EPC).