Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



June 18, 2002



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) DUAL REAR WHEELS ? ONE-TON TRUCK CREW CAB & CHASSIS WITH 8 ? FOOT

DUMP BED ? BID NO. 02-0091



It is requested that Council authorize the purchase of two (2) one-ton truck

crew cab and chassis with 8-? foot dump bed from Freeway Ford in the amount of

$60,712.00. The vehicles will replace older dump bed trucks utilized by

Right-of-Way Maintenance. The vehicles are used to pick up debris on city

right-of-ways, and are also utilized as 911 call vehicles to pick up accident

debris etc.



One hundred and fifty bid invitations were mailed; seven bids were received on

May 29, 2002. This bid has been advertised, opened and reviewed. The bidders

were:





BIDDERS OPTION 1

ONE TON TRUCK CREW CAB & CHASSIS OPTION 2

8 ? FOOT DUMP BED BODY OPTION 3

ONE TON TRUCK CREW CAB & CHASSIS W/8 ? FOOT DUMP BED

Freeway (Columbus, GA) Unit: $ 26,806.00

Ext: $ 53,612.00 No Bid Unit: $30,356.00

Ext: $60,712.00

TransPower Inc. (Albany, GA) Unit: $ 28,920.00

Ext: $ 57,540.00 No Bid No Bid

Park-Built Body Co., Inc.

(Sylvester, GA) No Bid Unit: $ 3,550.00

Ext: $ 7,100.00 No Bid

Fontaine Truck Equipment Co.

(Forest Park, GA) No Bid Unit: $ 5,033.00

Ext: $10,066.00 No Bid

Truck Equipment Sales, Inc.

(Dothan, AL) No Bid Unit: $ 3,894.00

Ext: $ 7,788.00 No Bid

Legacy Ford Mercury Inc.

(McDonough, GA) Unit: $ 27,500.00

Ext: $ 55,000.00 Unit: $ 5,250.00

Ext: $10,500.00 Unit: $32,750.00

Ext: $65,500.00

Transport Equipment Co., Inc.

(Albany, GA) No Bid Unit: $ 4,299.00

Ext: $ 8,598.00 No Bid



Funds are budgeted in the FY02 Budget, Public Services - Right-of-Way

Maintenance ? Heavy Trucks; 0203-260-3120-ROWM-7723.







(B) CHANGE ORDER FOR ADDITIONAL ROAD IMPROVEMENTS FOR VARIOUS CITY STREETS

(SPLOST-01) ? BID NO. 01-0055



It is requested that Council authorize the execution of additional road

improvements with Robinson Paving Company in the amount of $345,000.00.

Resolution No. 15-01 authorized the execution of the contract with Robinson

Paving Company for patching and resurfacing various City streets. The

additional streets have been identified as being in need of repair, and are

listed below:



Forrest Road from Morris Road to Schatulga Road $220,000.00

Jeanette Avenue from Wynnton Road to Buena Vista Road 30,000.00

Benning Road from Cusseta Road to Victory Drive 60,000.00

Linwood Boulevard from 15th Street to 13th Street 35,000.00

$345,000.00



Funds are budgeted in FY02 Budget, 1999 SPLOST ? LARP/Pavement Management, Road

Construction; 0540-695-2126-TXRB-7641-50312020.





?ITEM A?



A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) ONE-TON TRUCK CREW CAB AND

CHASSIS WITH 8-1/2 FOOT DUMP BED FROM FREEWAY FORD IN THE AMOUNT OF $60,712.00.



WHEREAS, the vehicles will replace older dump bed trucks utilized by

Right-of-Way Maintenance. The vehicles are used to pick up debris from city

right of ways and are also utilized as 911 call vehicles to pick up accident

debris, etc.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) one-ton

truck crew cab and chassis with 8-1/2 foot dump bed from Freeway Ford in the

amount of $60,712.00. Funds are budgeted in the FY02 Budget, Public Services ?

Right-of-Way Maintenance? Heavy Trucks; 0203-260-3120-ROWM-7723.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM B?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CHANGE ORDER FOR ADDITIONAL ROAD

IMPROVEMENTS FOR VARIOUS CITY STREETS (SPLOST-01) ? BID NO. 01-0055



WHEREAS, Resolution No. 15-01 authorized the execution of the contract with

Robinson Paving Company for patching and resurfacing various City streets; and,



WHEREAS, Additional streets have been identified as being in need of

repair, and are listed below:



Forrest Road from Morris Road to Schatulga Road 220,000.00

Jeanette Avenue from Wynnton Road to Buena Vista Road 30,000.00

Benning Road from Cusseta Road to Victory Drive 60,000.00

Linwood Boulevard from 15th Street to 13th Street 35,000.00

$345,000.00



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a change order

with Robinson Paving Company in the amount of $345,000.00. Funds are budgeted

in FY02 Budget, 1999 SPLOST ? LARP/Pavement Management, Road Construction;

0540-695-2126-TXRB-7641-50312020.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



DATE: June 18, 2002



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids







June 21, 2002

1. Studio and Media Room Equipment ? RFP No. 02-0035

Scope of RFP

Construct a complete and professional television facility to include cameras,

lighting and presentation system in Council Chambers; equipment for a studio

located on the 3rd Floor of the Government Center Tower; video production and

editing system for the control room which is also located on the 3rd Floor of

the Government Center Tower. Outfit a media room with monitors to observe the

outgoing and off air signal of the Government Access Channel. The media room

will also need to be equipped to provide video and audio feeds for the

local/visiting media.



June 26, 2002

1. Ready Mix Cement ? (Annual Contract) ? Bid No. 02-0131

Scope of Bid

Provide approximately one hundred cubic yards of ready mix cement on an

?as needed basis? to be used by the Public Services Department of the Columbus

Consolidated Government. The contract shall be for one year with the option to

renew for two additional twelve-month periods, if agreeable to both parties.



June 28, 2002

1. Safety Inspections of Taxicabs (Annual Contract) ? RFP No. 02-0042

Scope of RFP

Provide professional safety inspections of taxicabs. The contract

shall be for two years with the option to renew for three additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.