Columbus, Georgia

Agenda Item #__3__





Columbus Consolidated Government

Council Meeting



April 12, 2005





Agenda Report #___50___



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

___________________________________________________________________________



(A) GMA TELECOMMUNICATION RENEWAL AGREEMENT



It is requested that Council approve a renewal agreement with Georgia Municipal

Association in the amount of $17,500.00 for Telecommunication Management

Services. The renewal agreement is for one year, effective May 1, 2005 ? April

30, 2006.



In the past years the telecommunications industry has undergone major changes

that have important repercussions on local governments, particularly the manner

in which public right-of-ways can be utilized and managed and the entrance of

new vendors providing services. The City has realized that because of new

technologies, deregulation and the Telecommunications Act of 1996, specialized

expertise was required if it was to retain control over zoning, management of

public right-of-ways and franchise fee revenue, and entered into an agreement

with the Georgia Municipal Association to provide telecommunications management

services.



Funds are available in FY05 Budget; Non-Categorical ? Special and Ongoing

Projects; 0101-590-3000-NCAT-6694.



* * * * * * *



(B) PURCHASE OF A VAN FOR DEPARTMENT OF FIRE/EMS



It is requested that Council approve the purchase of a cargo van, with trailer

towing package, via Georgia State Contract, SWC S-000483, from Alan Vigil Ford

Fleet & Government Sales (Morrow, GA), in the amount of $14,919.00.



The van is a replacement and will be used by the Logistics Division of the

Fire/EMS Department to transport supplies and materials to fifteen fire

stations on a daily basis. The van will also transport supplies, materials,

food and refreshments to fire fighting crews who are tied up on-scene for an

extended period of time. Purchase via State contract is recommended because

the current van is no longer operational and needs to be replaced immediately.

Therefore, time does not allow for the bid process. Additionally, the cut-off

date to purchase via this state contract is April 14, 2005.



Funds in the amount of $12,710.45, are budgeted in FY05 Budget, 1999 SPLOST ?

Police/Fire/Vehicles/Equipment ? Automobiles ? Fire/EMS Vehicles;

0540-695-2123-TXFE-7721-50120-2005V. Funds in the amount of $2,208.55 are

budgeted in FY05 Budget, Special Projects-General Fund Supported Capital

Projects-Automobiles-Vehicle Replacement; 0508-660-1000-CPGF-7721-22175-20010.



* * * * * *



(C) PLAYGROUND MULCH ? (ANNUAL CONTRACT) ? RFB NO. 05-0057



It is requested that Council approve the annual contract to purchase Playground

Mulch from Bliss Products and Services, Inc., for the estimated contract value

of $42,451.00. The playground mulch will be required on an ?as needed basis?

and will be used for protective surfacing under and around playground equipment.



The term of the contract shall be for three years, with the option to renew for

two (2) additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Thirty-six bid invitations were mailed; six bids were received on March 23,

2005. This bid has been advertised, opened and reviewed. The bidders were:



? Bliss Products and Services, Inc. (Lithia Springs, GA) $42,451.00

? Pitts Contracting (Columbus, GA) $52,410.00

? Irvine Wood Recovery (Loveland, OH) $54,000.00

? Hunter Knepshield (La Grange, GA) $59,382.30

? Halsey Recreation (Greensboro, GA) $61,590.00

? Green-Up (Newnan, GA) $66,000.00



Funds are budgeted each fiscal year for this on-going expense, Parks and

Recreation ? Park Services - Grounds Maintenance; 0101-270-2100-PSRV-6576.



* * * * * *



(D) POOL CHEMICALS - (ANNUAL CONTRACT) - RFB NO. 05-0058



It is requested that Council approve the annual contract to purchase pool

chemicals on an ?as needed basis? from Industrial Chemicals, Inc., and Bi-State

Paper & Janitorial Supply, for the estimated annual contract value of

$56,450.00. The Parks and Recreation Department will utilize the pool

chemicals for water treatment in the City?s swimming pools.



The contract term shall be for three years, with the option to renew for two

additional twelve-month periods, contingent upon the mutual agreement of the

City and the Contractor.



Fifteen bid invitations were mailed; five bids were received on March 23,

2005. This bid has been advertised, opened and evaluated. The bidders were:





VENDOR SODIUM HYPOCHLORITE LIQUID CHLORINE

(BLEACH 12% - 15%) HTH GRANULAR CHLORINE 65%

Bi-State Paper & Janitorial Supply

(Columbus, GA) $48,800.00 NO BID

Industrial Chemicals, Inc.

(Columbus, GA) $51,600.00 $7,650.00

Leslie?s Pool Mart

(Phoenix, AZ) NO BID *$7,128.00

Southland Chemicals & Supply, Inc.

(Columbus, GA)

NO BID

*$8,712.00

Doheny Enterprises

(Kenosha, WI)

NO BID

$7,865.00



*The bid submitted by Southland Chemicals & Supply, Inc., and Leslie?s Swimming

Pool Supplies was deemed incomplete due to their failure to include the

required material safety data sheets.



Funds are budgeted each fiscal year for this on going expense; Parks and

Recreation, Aquatics ?Operating Materials; 0101-270-4413-AQUT-6728.



?ITEM A?



A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING A RENEWAL AGREEMENT WITH GEORGIA MUNICIPAL ASSOCIATION

(ATLANTA, GA) IN THE AMOUNT OF $17,500.00 FOR TELECOMMUNICATION MANAGEMENT

SERVICES.



WHEREAS, the renewal agreement is for one year, effective May 1, 2005

through April 30, 2006.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to renew the agreement with Georgia

Municipal Association (Atlanta, GA) in the amount of $17,500.00 for

telecommunication management services. Funds are budgeted in FY05 Budget;

Non-Categorical ? Special and Ongoing Projects; 0101-590-3000-NCAT-6694.

_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2005 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________ .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO. __________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CARGO VAN, WITH TRAILER TOWING

PACKAGE, VIA GEORGIA STATE CONTRACT, SWC S-000483, FROM ALAN VIGIL FORD FLEET &

GOVERNMENT SALES (MORROW, GA), IN THE AMOUNT OF $14,919.00.



WHEREAS, the van is a replacement and will be used by the Logistics Division of

the Fire/EMS Department to transport supplies and materials to fifteen fire

stations on a daily basis. The van will also transport supplies, materials,

food and refreshments to fire fighting crews who are tied up on-scene for an

extended period of time. Purchase via State contract is recommended because

the current van is no longer operational and needs to be replaced immediately.

Therefore, time does not allow for the bid process. Additionally, the cut-off

date to purchase via this state contract is April 14, 2005.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) cargo

van, with trailer towing package, via Georgia State Contract, SWC S-000483,

from Alan Vigil Ford Fleet & Government Sales (Morrow, GA), in the amount of

$14,919.00. Funds in the amount of $12,710.45, are budgeted in FY05 Budget,

1999 SPLOST ?Police/Fire/Vehicles/Equipment ? Automobiles ? Fire/EMS Vehicles;

0540-695-2123-TXFE-7721-50120-2005V. Funds in the amount of $2,208.55 are

budgeted in FY05 Budget, Special Projects-General Fund Supported Capital

Projects-Automobiles-Vehicle Replacement; 0508-660-1000-CPGF-7721-22175-20010.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF PLAYGROUND

MULCH FROM BLISS PRODUCTS AND SERVICES, INC., FOR THE ESTIMATED CONTRACT VALUE

AMOUNT OF $42,451.00.



WHEREAS, the playground mulch will be required on an ?as needed basis?

and will be used for protective surfacing under and around playground

equipment; and,



WHEREAS, the term of the contract period shall be for three years, with

the option to renew for two additional twelve-month periods, if agreeable to

both parties.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an annual

contract to purchase playground mulch from Bliss Products and Services, Inc.,

for the estimated contract value amount of $42,451.00. Funds are budgeted each

fiscal year for this ongoing expense, Parks and Recreation ? Park Services,

Grounds Maintenance; 0101-270-2100-PSRV-6576.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM D?



A RESOLUTION



NO._______________



A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF POOL CHEMICALS

ON AN ?AS NEEDED BASIS? FROM INDUSTRIAL CHEMICALS, INC., AND BI-STATE PAPER &

JANITORIAL SUPPLY FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $56,450.00.



WHEREAS, these chemicals will be utilized by the Parks and Recreation

Department for water treatment in the City?s Swimming pools; and,



WHEREAS, the term of contract shall be for three years, with the option to

renew for two additional twelve month periods, contingent upon the mutual

agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an annual contract to

purchase pool chemicals on an ?as needed basis? from Industrial Chemicals, Inc.

and Bi-State Paper & Janitorial Supply for the estimated annual contract value

of $56,450.00. Funds are budgeted each fiscal year for this on going expense;

Parks and Recreation, Aquatics, Operating Materials; 0101-270-4413-AQUT-6728.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: April 12, 2005



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





April 15, 2005

1. Various Types of Patches & Emblems (Annual Contract) ? RFB No.

05-0060

Scope of Bid

Provide various types of patches and emblems on an ?as needed basis? to

the Public Services Department, Columbus Fire & EMS Department, Columbus Police

Department, the Marshal?s Department and the Sheriff?s Department. The

contract period will be for three years with the option to renew for two

additional twelve-month periods.



April 21, 2005

1. Flood Abatement Project ? 6th Avenue and Side Streets System ? RFP No.

05-0022

Scope of RFP

The Project consists of the following major elements: construction of

approximately 1,600 feet of 8-foot by 5-foot box culvert; 570 feet of 8-foot by

6-foot box culvert; 800 feet of 8-foot by 8-foot box culvert; 1,100 feet of

twin 10-foot by 8-foot box culvert; 1400 feet of 10-foot by 8- foot; 420 feet

of 12-foot by 8-foot box culvert; 500 feet of 14-foot by 10-foot box culvert;

5,200 feet of 14-foot by 12-foot box culvert; 1,600 feet of 72-inch gravity

sewer; 1,170 feet of 60-inch gravity sewer; 1320 feet of 54-inch gravity sewer;

140 feet of 48-inch gravity sewer; 150 feet of 42-inch gravity sewer; 70 feet

of 36-inch gravity sewer; 130 feet of 30-inch gravity sewer; 80 feet of 24-inch

gravity sewer; 10 feet of 18-inch gravity sewer; 80 feet of 15-inch gravity

sewer; one river outfall structure; one diversion structure; one drop

structure; approximately 700 feet of 16-inch water line; 320 feet of 12-inch

water line; 2,900 feet of 8-inch water line; 50 feet of 4-inch water line; 5

railroad crossings; 1 state road crossing; streetscape improvements; erosion

and sedimentation control; and all associated restoration connections and

appurtenant Work.



April 22, 2005

1. Self Supporting Radio Tower ? RFP No. 05-0020

Scope of RFP

The Columbus Consolidated Government desires to select a qualified vendor to

provide a Valmont U-42.0 x 450? (or equal) self-supporting galvanized steel

radio tower.



April 27, 2005

1. Rigdon Park Baseball Fields Modifications ? RFB No. 05-0063

Scope of Bid

Provide all labor, equipment and materials to modify the Rigdon Park baseball

fields. The work is required for the ASA Girls 18 & Up Fast Pitch National

Championships, which will be held on July 31, 2005 ? August 7, 2005. It is the

responsibility of all bidders to examine the work area, prior to submitting a

bid. Rigdon Park is located at the end of Hawthorne Drive, just off South

Lumpkin Rd.



May 6, 2005

1. 450? Self Supporting Radio Tower Installation/Erection? RFB No. 05-0061

Scope of RFB

The Columbus Consolidated Government desires to select a qualified vendor to

provide installation for a Valmont U-42.0 x 450? (or equal) self-supporting

galvanized steel radio tower.



May 13, 2005

1. Development Plan for a 120-Room Hotel ? RFP No. 05-0017

Scope of RFP

Columbus Consolidated Government is soliciting proposals for a Development Plan

for the financing, construction and operation of a 120 room (minimum) Hotel.

There are two proposed sites for the Hotel, both are located adjacent to the

Columbus Convention and Trade Center located at 801 Front Avenue. The selected

firm will provide the strategy for the development of the Hotel. The proposal

should also provide strategy for consideration, which provides opportunities

for expanding the Hotel in the future. Examples of the development strategies

are financing, construction and operation of the facility.