Columbus, Georgia

Agenda Item #__3___



Columbus Consolidated Government

Council Meeting



July 5, 2005



Agenda Report #__003____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) RADIO EQUIPMENT BUILDINGS ? RFB NO. 05-0065



It is requested that Council authorize the execution of a construction contract

with Calhoun Construction Company, LLC, for radio equipment buildings in the

amount of $53,000. The contractor will construct a building at the Garfield

Drive radio tower site, and expand an existing radio equipment building at the

River Road tower site. Both radio equipment buildings will house radio

communication equipment for the City?s 800 MHz Radio Communication System.



One hundred eleven bid invitations were mailed. A mandatory Pre-Bid Conference

/ Site Visit was held on May 31, 2005; two vendors attended. Prior to the bid

due date, one of the vendors submitted to the Purchasing Division a statement

of ?No Bid?. One bid was received on June 15, 2005. This bid has been

advertised, opened and reviewed.



Calhoun Construction Company, LLC

(Columbus, GA) Bid Amount

Construct Garfield Drive radio equipment building 36,500.00

Expand River Road radio equipment building 16,500.00

Total Bid Amount $ 53,000.00



Funds are budgeted in FY06 Budget, General Fund Supported Capital Projects ?

Communications Equipment, Radio Systems-2 Channels;

0508-660-1000-CPGF-7733-22199-20030-0.





(B) PHASE I WIRELESS E-911 SERVICES



It is requested that Council approve the agreement with Cricket Communications,

Inc., for Phase I Wireless E-911 Service, and approve payment of the

non-recurring startup cost in the amount of $11,885.00; approval is also

requested to authorize reimbursement payments for future E-911 recurring

charges.



This agreement is based on the FCC order which requires wireless providers to

initiate action for the provision of Phase I Wireless E-911 Service. This

service will enable a licensee to relay a caller?s mobile directory number

information, and the location of a cell site receiving a 911 call, to public

safety answering points.



Funding for the non-recurring start-up cost is budgeted in the FY06 Budget,

Police ?E911 Wireless Surcharge; 0209-400-3220-E-911-6627. Funding for the

reimbursement payments for future E-911 recurring charges will be budgeted as

needed, per fiscal year, in Police ?E911 Wireless Surcharge;

0209-400-3220-E-911-6627.





(C) PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL SERVICES FOR INMATES AT THE

MUSCOGEE COUNTY JAIL AND MUSCOGEE COUNTY PRISON



It is requested that Council approve the Letter of Agreement between Prison

Health Services (PHS) and the Columbus Consolidated Government for physician

and physician?s assistant medical services, as well as, on site psychiatric

treatment for inmates at the Muscogee County Jail and Muscogee County Prison.

The fixed administrative fee will be $13,375.87 per month. The professional

component will be no more than $41,894.67 per month, unless additional services

have been requested and delivered. The contract term shall be for one year

commencing on July 1, 2005 through June 30, 2006.



There have been attempts to competitively bid medical services at the jail in

the past, as well as an RFP to conduct a study of medical services. However,

these attempts did not net favorable results for the City. Consequently, the

Jail has continued to use PHS to provide medical services.



Funds are budgeted in the FY06 Budget, Sheriff, Medical Director ? Medical

Services; 0101-550-2650-MEDD - 6321; Sheriff, Medical Director ? Consulting;

0101-550-2650-MEDD-6315.





?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH CALHOUN

CONSTRUCTION COMPANY, LLC, FOR RADIO EQUIPMENT BUILDINGS IN THE AMOUNT OF

$53,000.



WHEREAS, Calhoun Construction Company, LLC, will construct a building at the

Garfield Drive radio tower site, and expand an existing radio equipment

building at the River Road tower site. Both radio equipment buildings will

house radio communication equipment for the City?s 800 MHz Radio Communication

System.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction

contract with Calhoun Construction Company, LLC, for radio equipment buildings

in the amount of $53,000. Funds are budgeted in FY06 Budget, General Fund

Supported Capital Projects ? Communications Equipment, Radio Systems-2

Channels; 0508-660-1000-CPGF-7733-22199-20030-0.



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?

A RESOLUTION

NO. __________



A RESOLUTION AUTHORIZING AN AGREEMENT WITH CRICKET COMMUNICATIONS,

INC., FOR PHASE I WIRELESS E-911 SERVICE, AND APPROVE PAYMENT OF THE

NON-RECURRING STARTUP COST IN THE AMOUNT OF $11,885.00; AND AUTHORIZING

REIMBURSEMENT PAYMENTS FOR FUTURE E-911 RECURRING CHARGES.



WHEREAS, this agreement is based on the FCC order which requires wireless

providers to initiate action for the provision of Phase I Wireless E-911

Service. This service will enable a licensee to relay a caller?s mobile

directory number information, and the location of a cell site receiving a 911

call, to public safety answering points.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an agreement

with Cricket Communications, Inc., for Phase I Wireless E-911 Service, and

approve payment of the non-recurring startup cost in the amount of $11,885.00;

approval is also requested to authorize reimbursement payments for future E-911

recurring charges. Funding for the non-recurring start-up cost is budgeted in

the FY06 Budget; Police ?E911 Wireless Surcharge; 0209-400-3220-E-911-6627.

Funding for the reimbursement payments for future E-911 recurring charges will

be budgeted as needed, per fiscal year, in Police ?E911 Wireless Surcharge;

0209-400-3220-E-911-6627.



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________________, 2005 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



_________________________________ _____________________________

Tiny B. Washington, Clerkof Council Robert S. Poydasheff, Mayor

?ITEM C?



A RESOLUTION

NO.________



A RESOLUTION AUTHORIZING APPROVAL OF A LETTER OF AGREEMENT WITH PRISON

HEALTH SERVICES TO PROVIDE PHYSICIAN AND PHYSICIAN?S ASSISTANT MEDICAL

SERVICES, AS WELL AS, ON SITE PSYCHIATRIC SERVICES, FOR INMATES AT THE MUSCOGEE

COUNTY JAIL AND MUSCOGEE COUNTY PRISON. THE FIXED ADMINISTRATIVE FEE WILL BE

$13,375.87 PER MONTH. THE PROFESSIONAL COMPONENT WILL BE IN AN AMOUNT NOT TO

EXCEED $41,894.67 PER MONTH, UNLESS ADDITIONAL SERVICES HAVE BEEN REQUESTED AND

DELIVERED.



WHEREAS, the Letter of Agreement covers the period of July 1,

2005 through June 30, 2006; and,



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to approve a letter of

agreement with Prison Health Services to provide physician and physician?s

assistant medical services, as well as, on site psychiatric services, for

inmates at the Muscogee County Jail and Muscogee County Prison. The fixed

administrative fee will be $13,375.87 per month. The professional component

will be in an amount not to exceed $41,894.67 per month, unless additional

services have been requested and delivered. Funds are budgeted in FY06

Budget, Sheriff, Medical Director ? Medical Services; 0101-550-2650-MEDD -

6321; Sheriff, Medical Director ? Consulting; 0101-550-2650-MEDD-6315.



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.

________________________________ _____________________________

Tiny B. Washington, Clerkof Council Robert S. Poydasheff, Mayor







DATE: July 5, 2005



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





July 6, 2005

1. Cherokee Avenue Guardrail ? RFB No. 05-0089

Scope of Bid

The Department of Engineering is Requesting Proposals to construct ?T? Beam

Guardrail in accordance with Georgia Department of Transportation (GDOT)

standards along the west side of Cherokee Avenue. Beginning on the north side

of Garrard Street and continuing northward along Cherokee Avenue to

approximately 500 feet north of the intersection of Cherokee Avenue and Elgin

Drive.



2. Credentialing & Security Access System ? RFP No. 05-0026

Scope of RFP

Provide a credentialing and security access system for the City, to be utilized

at the Government Center. Vendor will provide all equipment, software and

training for an employee identification credentialing and access system.

System must be capable of interfacing and communicating with the West Central

Health District and Columbus Fire Department current software and imaging

systems regarding data file transfers and communications with bar code scanners

to and from a central base database. The existing database for interface with

the Medical community is Card Control Systems, Inc., Tucker, Georgia.



July 20, 2005

1. Pressure Washing Services (Annual Contract) ? RFB NO. 05-0082

Scope of Bid

Provide pressure washing services for the Ultraply 78+ membrane roof of the

Columbus Civic Center on an ?as needed basis?, located at 400 4th Street,

Columbus, Georgia. Vendors are responsible for viewing the Civic Center roof

to determine the amount of work required. Contract term shall be for two (2)

years, with the option to renew for three (3) additional twelve-month periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the Contractor.