Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



November 2, 2004





Agenda Report #___________





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) POTTERY SUPPLIES (ANNUAL CONTRACT) ? RFB NO. 05-0008



It is requested that Council approve the purchase of pottery supplies from

Mid-South Ceramic Supply for the estimated contract value of $8,674.00. The

Parks & Recreation Britt David Cultural Arts Studio will utilize the pottery

supplies.



The term of contract shall be for one year, with the option to renew for two

(2) additional twelve-month periods. Contract renewal will be contingent upon

the City and the Contractor.



Twenty-five bid invitations were mailed; two bids were received September 22,

2004. This bid has been advertised, opened and reviewed. The bidders were:



Mid-South Ceramic Supply (Nashville, TN) $8,674.00

Bailey Pottery Equipment (Kingston, NY) 9,042.59



Funds are budgeted each fiscal year for this on-going expense. Parks &

Recreation - Pottery Shop - Other Purchased Services; 0101-270-4434-POTT-6699.



(B) EMERGENCY PROCUREMENT OF CONCRETE WORK AT MEMORIAL STADIUM



It is requested that Council authorize payment to Freeman & Associates, Inc.

(Columbus, GA), for emergency concrete work at Memorial Stadium in the amount

of $22,722.50. The exterior staircases to the second floor of both concession

stands, a total of four staircases, required immediate repairs in order to

reduce the possibility of injury to the public. The concrete stairs, which

were built into the earth embankments, were undermined due to rainwater

erosion. Rainwater washed out large cavities under the steps at the second

floor level, which eliminated the required support system and subjected the

steps to collapsing.



Freeman & Associates, Inc., removed concrete slabs at the second floor level

and pumped flowable concrete into the cavities. The vendor replaced the

concrete slabs, installed appropriate drains and sealed all open joints to

prevent water from getting under the steps. These measures should prevent

further occurrences of erosion problems.



The Department of Engineering obtained a quote from Freeman & Associates, Inc.,

because the company provided renovation services to Memorial Stadium per

Resolution No. 86-97. The City Manager?s office approved this emergency

procurement per the Procurement Ordinance, Article 3-115.



Funding is available in the FY05 Budget, Special Projects ? Capital Projects

Fund - Capital Expenditures Over $5000 - Parks and Recreation Renovations;

0508-660-1000-CPGF-7761-22182-20010-0.



* * * * * * * *



(C) BEFORE AND AFTER SCHOOL AND SUMMER FOOD SERVICE PROGRAMS FOR 2004 -

2005 SCHOOL YEAR AND SUMMER OF 2005.



It is requested that Council approve the expenditure of the appropriated funds

to the Muscogee County Nutrition Program (Columbus, GA) in the estimated amount

of $515,000.00 to provide nutritional meals and snacks for the Before and After

School and Summer programs during the 2004-2005 school year and summer of 2005.



The Parks and Recreation Department administers the After School Program in 32

locations throughout the City during the school year and 65 locations

throughout the summer. Along with the activities sponsored by the programs,

nutritious meals and snacks are provided, daily, to participants at no

significant cost to the City.



The cost for the food service programs will be reimbursed via two grants, from

Bright From the Start, in the estimated amount of $515,000.00, which covers the

2004-2005 school year and the summer of 2005. The grants were accepted by the

Council per resolution #383-04.



Funds are budgeted in the FY05 Budget, Parks & Recreation: Snack Program Grant

- After School Services; Recreation Summer Lunch Program - ? After School

Services; Community Schools Operations ? After School Services;

0216-270-3560-SNCK-9313, 0216-270-3520-LNCH-9313, and 0101-270-3505-CSOP-9313.

Funds will be budgeted in FY06 to cover expenditures for the Summer of FY05.



(D) ARTS AND CRAFT SUPPLIES (ANNUAL CONTRACT) ? RFB NO. 05-0029



It is requested that Council approve the purchase of arts and craft supplies

from U. S. Toy/Constructive Playthings, Oriental Trading, S & S Worldwide and

Sportime at a percentage discount ranging from 5% to 10% on an ?as needed

basis?. Presently, the Parks and Recreation Department has various divisions,

including: After School Program, Community Schools, Seniors, Special

Populations, and Recreation which purchase a variety of arts and craft supplies

via catalogs and at discount stores. To facilitate these purchases, vendors

were asked to submit percentage discount bids for purchases, since most vendors

offer similar, but not exactly the same type of arts and crafts.



The term of this contract period shall be for one year, with the option to

renew for four (4) additional twelve-month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



Forty-three bid invitations were mailed; five bids were received October 20,

2004. This bid has been advertised, opened and reviewed. The bidders were:



VENDOR/DESCRIPTION Current

Catalog Percentage

Discount Minimum Order

1. U. S. Toy/Constructive Playthings Yes 5% $25.001

2. S & S Worldwide Yes 10% None

3. Sportime International Yes 10%2

5%3

None4

4. Oriental Trading Company Yes 5% None5

5. Office Depot6 No 47%



1Free freight for orders over $600.00

2Discount off Sportime catalog items

3Discount off Abilitations catalog items

4Free shipping on all items

5Free shipping if order is over $150.00

6Vendor did not provide the required catalog with bid submission. Vendor is

already being utilized under the State Contract.



Funds are budgeted each fiscal year for this on-going expense. Parks &

Recreation - Community School Operations - Contractual After School Services,

0101-270-3505-CSOP-9313; Recreational Services ? Operating Material,

0101-270-2400-RECR-6728; Senior Citizen?s Center ? Other Purchased Services,

0101-270-4435-SRCR-6699; Therapeutics ? Operating Materials,

0101-270-4433-THRP-6728; Pottery Shop - Operating Materials,

0101-270-4434-POTT-6728.



(E) DESKTOP COMPUTERS FOR NEW LIBRARY



It is requested that Council authorize the purchase of seventy-six (76) HP

Compaq dc7100 Small Form Factor desktop computers from Hewlett Packard

Government Sales (Atlanta, GA) in the amount of $104,424.00. The computers

will be purchased via Georgia State Contract / WSCAS #90-00151, and will be

installed in the new library.



Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ? Capital

Expenditures over $5000 - MCSD Library; 0540-695-2120-TXLB-7761-50500-20000-0.



* * * * * *



(F) COPIER / PRINTER / FAX / SCANNER FOR NEW LIBRARY



It is requested that Council authorize the purchase of a Canon ImageRUNNER

C3220 Digital Color Copier / Printer / Fax / Scanner and maintenance agreement

from The Overby Company in the amount of $24,655.00. The 36-month

comprehensive maintenance agreement includes all parts, labor and consumables

(toner, drums, rollers, etc.) for 270,000 black & white copies and 90,000 color

copies. The consumables do not include copier paper and staples.



The equipment will be purchased via Georgia State Contract / GTA000119, and

will be installed in the new library.



Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ? Capital

Expenditures over $5000, MCSD Library; 0540-695-2120-TXLB-7761-50500-20000-0.



* * * * * *



(G) 800 MHz TOWER RELOCATION PROJECT



It is requested that Council authorize the procurement of fiber optic services

from BellSouth (Albany, GA) in the amount of $12,069.00. The Traffic

Engineering Division is constructing a new 450' radio tower at 2129 Garfield

Drive, for the purpose of relocating the City?s 800 MHz Radio System Prime

Transmission site from the WXTX-TV Tower site (5850 Laing Street). This will

enable the City to own its Prime Transmission tower rather than leasing tower

space from WXTX for $49,200.00 per year. BellSouth will extend two existing

fiber optic circuits from the WXTX-TV Tower site to the new Garfield Tower

site. Without this extension of the fiber optic circuits, the City?s new Prime

Tower site will not be able to communicate with the 911 Center and the River

Road Tower site.



Per Resolution No. 455-02 and RFP No. 02-0017, for which BellSouth was the only

vendor to submit a proposal, Council authorized BellSouth to provide two (2)

fiber optic circuits from the 911 Center and the River Road Tower Site.

Therefore, BellSouth is considered an Only Known Source for this specific

project, per Section 3-114 of the Procurement Ordinance.



Funds are budgeted in FY05 Budget, Columbus Building Authority 2001 Series Bond

? Contractual Services, 800 Microwave Conversion;

0553-200-2436-CBA-6319-40206-20010-0.



* * * * * *



(H) MOBILE DATA TERMINAL SOFTWARE MAINTENANCE LICENSE AND SUPPORT



It is requested that Council authorize payment to Motorola Communication

Enterprise (Charlotte, NC) in the amount of $58,362.50 for mobile data terminal

software maintenance license and support. The maintenance provides support for

mobile data terminals in the Police Department, Sheriff?s Office, Fire

Department, Marshall?s Office and Inspections & Codes. The maintenance period

is July 2004 through June 2005.



All of the equipment is manufactured by Motorola and is proprietary in nature.

Therefore, this payment is considered an Only Know Source, per Section 3-114 of

the Procurement Ordinance.



Funds are budgeted in FY05 Budget, Information Technology ? Software Lease;

0101-210-1000-ISS-6541.



* * * * * *



(I) HALF-HOUSE CURTAIN SYSTEM ? RFB NO. 05-0014



It is requested that Council authorize the purchase of a half-house curtain

system from RSL Theatrical in the amount of $99,950.00. The vendor will

provide all labor, equipment and materials to install the half-house curtain

system at the Civic Center.



Twenty-three bid invitations were mailed. A mandatory pre-bid conference/site

visit was held on September 27, 2004; five vendors were in attendance. Four

bids were received on October 13, 2004. This bid has been advertised, opened

and reviewed. The bidders were:



Vendors Bid Amount

RSL Theatrical (Columbus, GA) $ 99,950.00

I. Weiss & Sons, Inc. (Long Island City, NY) 102,125.00

Magnum Companies (Atlanta, GA) *116,775.00

Atlanta Rigging (Atlanta, GA) 119,994.30



*Magnum Companies failed to provide the required warranty information;

therefore the vendor?s did was deemed incomplete.



Funds are budgeted in FY05 Budget, Civic Center, Operations ? Capital

Expenditures Over $5000; 0757-160-1000-CIVC-7761.



* * * * * *



(J) RIOT SHIELDS - RFB NO. 05-0035



It is requested that Council authorize the purchase of two hundred (200) riot

shields from Security Pro USA in the amount of $13,600.00.



The riot shields will be used by the Columbus Police Department during the

School of Americas demonstration beginning on November 19, 2004.



Eighty-two bid invitations were mailed. Three bids were received on October

29, 2004. This bid has been advertised, opened and reviewed.



BIDDERS UNIT COST TOTAL COST

Security Pro USA

(Beverly Hills, CA)

$68.00

$13,600.00

Law Enforcement Supply 1

(Marietta, GA)

$53.95

$10,790.00

Safety & Security 2

(Brentwood, TN0

$67.50

$13,500.00



1 Law Enforcement Supply failed to include the required product literature.

Therefore, the vendor?s bid was deemed incomplete.



2 Safety & Security Company failed to include the required manufacturers

warranty. Therefore, the vendor?s bid was deemed incomplete.



Funds are budgeted in FY05 Budget, Multi-Government Project Fund- Fire & EMS ?

Nunn Lugar Domenicig ? Capital Projects Over $5,000.00; 0216-410-3921-

NUNN-7761.



?ITEM A?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF POTTERY SUPPLIES FROM MID-SOUTH

CERAMIC SUPPLY FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $8,674.00.



WHEREAS, the Parks & Recreation Britt David Cultural Arts Studio will utilize

the pottery supplies; and,



WHEREAS, the contract term shall be for one year, with the option to renew for

two (2) additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase pottery supplies

from Mid-South Ceramic Supply for the estimated annual contract value of

$8,674.00. Funds are budgeted each fiscal year for this on-going expense.

Parks & Recreation, Pottery Shop, Other Purchased Services;

0101-270-4434-POTT-6699.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2004 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor







?ITEM B?





A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING PAYMENT TO FREEMAN & ASSOCIATES, INC. (COLUMBUS, GA),

FOR EMERGENCY CONCRETE WORK AT MEMORIAL STADIUM IN THE AMOUNT OF $22,722.50.



WHEREAS, The exterior staircases to the second floor of both concession

stands, a total of four staircases, required immediate repairs in order to

reduce the possibility of injury to the public; and,



WHEREAS, The Department of Engineering obtained a quote from Freeman &

Associates, Inc., because the company provided renovations services to Memorial

Stadium per Resolution No. 86-97. The City Manager?s office approved this

emergency procurement per the Procurement Ordinance, Article 3-115.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment to Freeman &

Associates, Inc., for emergency concrete work at Memorial Stadium in the amount

of $22,722.50. Funding is available in the FY05 Budget, Special Projects ?

Capital Projects Fund, Capital Expenditures Over $5000, Parks and Recreation

Renovations; 0508-660-1000-CPGF-7761-22182-20010-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2004 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO._______________





A RESOLUTION AUTHORIZING THE EXPENDITURE OF THE APPROPRIATED FUNDS TO

THE MUSCOGEE COUNTY NUTRITION PROGRAM IN THE ESTIMATED AMOUNT OF $515,000.00 TO

PROVIDE NUTRITIONAL MEALS AND SNACKS FOR THE BEFORE AND AFTER SCHOOL AND SUMMER

PROGRAMS FOR DURING THE 2004-2005 SCHOOL YEAR AND SUMMER OF 2005.



WHEREAS, The Parks and Recreation Department administers the After

School Program in 32 locations throughout the City during the school year, and

65 locations throughout the summer. Along with the activities sponsored by the

programs, nutritious meals and snacks are provided, daily, to participants at

no significant cost to the City; and,



WHEREAS, The cost for the food service programs will be reimbursed via

two grants, from Bright From the Start, in the estimated amount of $515,000.00,

which covers the 2004-2005 school year and the summer of 2005. The grants were

accepted by the Council per resolution #383-04.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to expend the appropriated

funds to the Muscogee County Nutrition Program in the estimated amount of

$515,000.00 to provide nutritional meals and snacks for the Before and After

School and Summer programs for FY05. Funds are budgeted in the FY05 Budget,

Parks & Recreation: Snack Program Grant - After School Services; Recreation

Summer Lunch Program - ? After School Services; Community Schools Operations ?

After School Services; 0216-270-3560-SNCK-9313, 0216-270-3520-LNCH-9313, and

0101-270-3505-CSOP-9313. Funds will be budgeted in FY06 to cover expenditures

for the Summer of FY05.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ___________ day of _____________________, 2004 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM D?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF ARTS AND CRAFT SUPPLIES FROM U.S.

TOY/CONSTRUCTIVE PLAYTHINGS, ORIENTAL TRADING, S & S WORLDWIDE AND SPORTIME

INTERNATIONAL AT PERCENTAGE DISCOUNTS, RANGING FROM 5% TO 10%, ON AN ?AS NEEDED

BASIS?.



WHEREAS, the Parks and Recreation Department purchase arts and craft

supplies via catalogs and at discount stores. The Parks and Recreation

Department has various divisions, including: After School Program, Community

Schools, Seniors, Special Populations, Recreation, which purchase a variety of

arts and craft supplies; and,



WHEREAS, the contract term shall be for one year, with the option to renew for

four (4) additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase arts and craft

supplies from u.s. toy/Constructive Playthings, Oriental Trading, S & S

Worldwide and Sportime International at a percentage discounts on an ?as needed

basis?. Funds are budgeted each fiscal year for this on-going expense. Parks

& Recreation - Community School Operations - Contractual After School Services,

0101-270-3505-CSOP-9313; Recreational Services ? Operating Material,

0101-270-2400-RECR-6728; Senior Citizen?s Center ? Other Purchased Services,

0101-270-4435-SRCR-6699; Therapeutics ? Operating Materials,

0101-270-4433-THRP-6728; Pottery Shop - Operating

Materials;0101-270-4434-POTT-6728.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2004 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM E?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF SEVENTY-SIX (76) HP COMPAQ DC7100

SMALL FORM FACTOR DESKTOP COMPUTERS FROM HEWLETT PACKARD GOVERNMENT SALES

(ATLANTA, GA) IN THE AMOUNT OF $104,424.00.





WHEREAS, The computers will be purchased via Georgia State Contract /

WSCAS #90-00151, and will be installed in the new library.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase seventy-six (76)

HP Compaq dc7100 Small Form Factor desktop computers from Hewlett Packard

Government Sales (Atlanta, GA) in the amount of $104,424.00. Funds are

budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ? Capital

Expenditures over $5000, MCSD Library; 0540-695-2120-TXLB-7761-50500-20000-0.



_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM F?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF A CANON IMAGERUNNER C3220 DIGITAL

COLOR COPIER / PRINTER / FAX / SCANNER AND MAINTENANCE AGREEMENT FROM THE

OVERBY COMPANY IN THE AMOUNT OF $24,655.00.



WHEREAS, The 36-month comprehensive maintenance agreement includes all

parts, labor and consumables (toner, drums, rollers, etc.) for 270,000 black &

white copies and 90,000 color copies. The consumables do not include copier

paper and staples; and,



WHEREAS, The equipment will be purchased via Georgia State Contract /

GTA000119, and will be installed in the new library.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase a Canon

ImageRUNNER C3220 Digital Color Copier / Printer / Fax / Scanner and

maintenance agreement from The Overby Company in the amount of $24,655.00.

Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ? Capital

Expenditures over $5000, MCSD Library; 0540-695-2120-TXLB-7761-50500-20000-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2004 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM G?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PROCUREMENT OF FIBER OPTIC SERVICES FROM BELLSOUTH

(ALBANY, GA) IN THE AMOUNT OF $12,069.00.



WHEREAS, The Traffic Engineering Division is constructing a new 450'

radio tower at 2129 Garfield Drive, for the purpose of relocating the City?s

800 MHz Radio System Prime Transmission site from the WXTX-TV Tower site (5850

Laing Street). This will enable the City to own its Prime Transmission tower

rather than leasing tower space from WXTX for $49,200.00 per year. BellSouth

will extend two existing fiber optic circuits from the WXTX-TV Tower site to

the new Garfield Tower site. Without this extension of the fiber optic

circuits, the City?s new Prime Tower site will not be able to communicate with

the 911 Center and the River Road Tower site; and,



WHEREAS, Per Resolution No. 455-02 and RFP No. 02-0017, for which

BellSouth was the only vendor to submit a proposal, Council authorized

BellSouth to provide two (2) fiber optic circuits from the 911 Center and the

River Road Tower Site. Therefore, BellSouth is considered an Only Known Source

for this specific project, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to procure fiber optic

services from BellSouth (Albany, GA) in the amount of $12,069.00. Funds are

budgeted in FY05 Budget, Columbus Building Authority 2001 Series Bond ?

Contractual Services, 800 Microwave Conversion;

0553-200-2436-CBA-6319-40206-20010-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM H?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATION ENTERPRISE (ATLANTA,

GA) FOR MOBILE DATA TERMINAL SOFTWARE MAINTENANCE LICENSE AND SUPPORT IN THE

AMOUNT OF $58,362.50.



WHEREAS, The maintenance provides support for mobile data terminals in

the Police Department, Sheriff?s Office, Fire Department, Marshall?s Office and

Inspections & Codes. The maintenance period is July 2004 through June 2005;

and,



WHEREAS, All of the equipment is manufactured by Motorola and is

proprietary in nature. Therefore, this payment is considered an Only Know

Source, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment to Motorola

Communication Enterprise (Atlanta, GA) for mobile data terminal software

maintenance license and support in the amount of $58,362.50. Funds are

budgeted in FY05 Budget, Information Technology ? Software Lease;

0101-210-1000-ISS-6541.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM I?





A RESOLUTION



NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF A HALF-HOUSE CURTAIN SYSTEM FROM RSL

THEATRICAL IN THE AMOUNT OF $99,950.00.



WHEREAS, The vendor will provide all labor, equipment and materials to

install the half-house curtain system at the Civic Center.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase a half-house

curtain system from RSL Theatrical in the amount of $99,950.00. Funds are

budgeted in FY05 Budget, Civic Center-- Operations ? Capital Expenditures Over

$5000; 0757-160-1000-CIVC-7761.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2004 and adopted at said meeting

by the affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM J?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO HUNDRED (200) RIOT SHIELDS FROM

SECURITY PRO USA IN THE AMOUNT OF $13,600.00.



WHEREAS, The riot shields will be used by the Columbus Police

Department during the School of Americas demonstration beginning on November

19, 2004.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two hundred (200) riot

shields from Security Pro USA in the amount of $13,600.00. Funds are budgeted

in FY05 Budget, Multi-Government Project Fund- Fire & EMS ? Nunn Lugar

Domenicig ? Capital Projects Over $5,000.00; 0216-410-3921- NUNN-7761.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





DATE: November 2, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





November 3, 2004

1. Recycling Collection Truck? RFB No. 05-0030

Scope of Bid

Provide one (1) recycling collection truck with mounted Kann Trough Loader body

(or equal) to be used by the Recycling Division.



2. Refuse Collection Trucks ? RFB No. 05-0034

Scope of Bid

Provide five (5) refuse collection trucks to be used by the Solid Waste

Collection Division of the Public Services Department.





November 7, 2004

1. Metal Roof Restoration at M.R. Service Center ? RFB No. 05-0010

Scope of Bid

Provide all labor, equipment and materials to install a new elastometric

restoration system to the existing structural metal roof at Columbus Mental

Retardation Service Center.





November 12, 2004

1. Roof Restoration at Various Locations ? RFB No. 05-0018

A Mandatory Pre-Bid Conference/Site Visit will be held at 9:00 A.M. on November

12, 2004. Vendors shall convene in the lobby of the Facilities Maintenance

Division, which is located at 1140 Cusseta Rd, Columbus, GA. Vendors will be

allowed a 10-minute grace period. Any vendor who is not present in the lobby

of the Facilities Maintenance Division within 10 minutes after the time slated

for the beginning of the mandatory pre-bid conference/site visit shall not be

allowed to participate any further in the bid process.



November 17, 2004

1. Roof Restoration at Various Locations ? RFB No. 05-0018

Scope of Bid

Provide all labor, equipment and materials to install new modified bituminous

membrane roofing systems at the Public Safety Building, Public Services

Building, Comer Gym and Pop Austin Gym; and a new elastometric coating system

for metal roof restoration at Carver Park. Vendors are not required to submit

bids for all locations.



Written requests for approval of any materials submitted on this project as

"Equals or Substitutes" for the specified material must be submitted prior to

or at the mandatory pre-bid conference/site visit.