Columbus, Georgia

Agenda Item # 2

Item "A" Correction

Columbus Consolidated Government

Council Meeting

April 15, 2003



Agenda Report # 49



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) ROOF RENOVATIONS FOR TILLIS POOL ? BID NO. 03-0074



It is requested that Council authorize the execution of a construction contract

with Lott Sheet Metal Contractors, Inc., in the amount of $12,793.00 and

(optional) $4.00 per board foot for roof renovations at Tillis Pool. The

contractor will install a modified bitumen roof system at the pool building and

storage building at Tillis Pool.



Forty-nine bid invitations were mailed. A Mandatory Pre-Bid Conference/Site

Visit was held on February 21, 2003; five vendors attended the conference/site

visit. Three bids were received on March 12, 2003. This bid has been

advertised, opened and reviewed. The bidders were:



BID 1OPTIONAL

CONTRACTOR AMOUNT BID PRICING

Lott Sheet Metal Contractors (Columbus, GA) $12,793.00 $4.00/board foot

2Diversified Sheet Metal & Roofing Systems (Hamilton, GA) 9,995.00 5.50/board

foot

Darton Roofing (Fortson, GA) 13,530.00 7.00/board foot



1After the removal of existing roof materials, the contractor and the Manager

of Facilities Maintenance shall inspect exposed roofing material to determine

replacement requirements. In the event City staff is unavailable to replace

any rotten rafters, the contractor will perform the work.



2Diversified Sheet Metal & Roofing Systems failed to include the required Bid

Bond, therefore the contractor?s bid was deemed incomplete. The Purchasing

Division notified the contractor, in writing, of the findings.



Funds are budgeted in FY03, Parks & Recreation ? Aquatics - Parks Maintenance;

0101-270-4413-AQUT-6577.



?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH LOTT

SHEET METAL CONTRACTORS INC., IN THE AMOUNT OF $12,793.00 AND (OPTIONAL) $4.00

PER BOARD FOOT FOR ROOF RENOVATIONS AT TILLIS POOL.



WHEREAS, The contractor will install a modified bitumen roof system at

the pool building and storage building at Tillis Pool; and,



WHEREAS, After the removal of existing roof materials, the contractor

and the Manager of Facilities Maintenance shall inspect exposed roofing

material to determine replacement requirements. In the event City staff is

unavailable to replace any rotten rafters, the contractor will perform the work.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction contract

with Lott Sheet Metal Contractors, Inc., in the amount of $12,793.00 and

(optional) $4.00 per board foot for roof renovations at Tillis Pool. Funds are

budgeted in FY03, Parks & Recreation ? Aquatics, Parks Maintenance;

0101-270-4413-AQUT-6577.

_________________________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor