Columbus, Georgia

Agenda Item #__3_



Columbus Consolidated Government

Council Meeting



August 2, 2005



Agenda Report # 12



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) LEATHER ITEMS (ANNUAL CONTRACT) - RFB NO. 05-0055



It is requested that Council approve the purchase of various leather items on

an ?as needed basis? from Gil Hebard Guns, Inc., for the estimated annual

contract value of $36,077.00. The leather items consist of belts, handcuff

cases, flashlight holders, baton holders, holsters, magazine pouches, etc., and

will be used by the Parks & Recreation Department, Police Department, Sheriff?s

Department and Marshal?s Department.



The contract period shall be for three years, with the option to renew for two

additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the Contractor and the City.



Seventy-one bid invitations were mailed; five bids were received April 27,

2005. This bid has been advertised, opened and reviewed. The bidders were:



TOTAL ESTIMATED

VENDOR CONTRACT VALUE

Gil Hebard Guns, Inc. (Knoxville, IL) $36,077.00

Aker International, Inc. (Chula Vista, CA) 24,120.00 *

Southeastern Public Safety Equip.Co. (Norcross, GA) 38,102.81

Law Enforcement Supply (Marietta, GA) 40,002.00

Ray O?Herron Company, Inc. (Danville, IL) 51,532.38



*Aker International submitted the lowest bid for the total estimated contract

value. However, after evaluation of the bids submitted, the using agencies do

not recommend the award of items to Aker International, Inc. for the following

reasons: 1)The Departments are currently wearing Don Hume gear. Continuing to

purchase ?Don Hume? gear maintains department uniformity. The terms of sale

listed in the Aker International, Inc. brochure is unacceptable to the Columbus

Consolidated Government. The vendor was notified, in writing, of the

evaluation results and was provided an opportunity to respond. the evaluation

results.







Funds are budgeted each fiscal year for this on-going expense, Parks &

Recreation - Parks Services ? Uniforms; 0101-270-2100-PSRV-6781; Police

Department ? Support Services ? Operating Materials, 0101-400-2200-STAF-6728;

Sheriff?s Department ? Administration ? Uniforms, 0101-550-1000-SHRF-6781; and

Marshal?s Office ? Uniforms, 0101-530-3000-MRSH-6781.



* * * * * * * *



(B) BOMB SUITS



It is requested that Council approve the purchase of two (2) bomb suits from,

Med-Eng Systems (Ottawa, Ontario) in the amount of $34,158.00. The bomb suits

will be used by explosive technicians when disarming explosive devices.



The City currently has two (2) bomb suits. One of the suits, purchased in

1994, has already reached its expiration date; the other suit, purchased in

1998, will expire in August of 2005. The bomb suit which has not expired was

manufactured by Med-Eng Systems. Accessories have been purchased for the

existing Med-Eng bomb suit that can be utilized with the new suits. Therefore

this purchase is considered an only known source, per the Procurement

Ordinance, Section 3-114.



Funds are budgeted in the FY06 Budget, Multi-Government Project Fund ? Police ?

EBM Justice Assistance Grant ? Capital Expenditures Over $5,000; 0216-400-3365

? LLEG - 7761.



* * * * * * *



(C) RETURN OF SECURITY DEPOSIT



It is requested that Council approve the return of a security deposit to Modern

Free in the amount of $9,700.



Funding in the amount of $9,700 is available in FY06 Budget: Liberty District

Redevelopment, 0540-695-2126-EDEV-6699-50604-20030





* * * * * *



(D) GALLOPS SENIOR CENTER ROOF REPLACEMENT ? RFB NO. 05-0090



It is requested that Council authorize the execution of a construction contract

with L. E. Schwartz & Son, Inc., in the amount of $108,721.00, for roofing

services. L. E. Schwartz & Son, Inc., will provide all labor, equipment and

materials to install a new modified bituminous membrane roof system at Gallops

Senior Center.



Forty-eight bid invitations were mailed. A mandatory pre-bid conference / site

visit was held on June 29, 2005; eight vendors attended. Six bid responses

were received on July 20, 2005. This bid has been advertised, opened and

reviewed. The bidders were:







Bidders Base Bid

L. E. Schwartz & Son, Inc. (Macon, GA) $ 108,721.00

Roofing Professionals, Inc. (Auburn, AL) 118,400.00

Darton Roofing, Inc. (Fortson, GA) 118,575.00

Ben Hill Roofing & Siding Co., Inc. (Douglasville, GA) 118,836.00

M Jordan Enterprises Roofing LLC (Manchester, GA) 124,000.00

Anderson Roofing Co., Inc. (Albany, GA) 141,726.00



Funds are budgeted in FY06 Budget, Community Development Block Grant Fund,

Neighborhood Parks ? Site Improvements; 0210-130-4451-NPRK-7623.



* * * * * * *



(E) ANTIVIRUS ANNUAL SOFTWARE LICENSE RENEWAL



It is recommended that Council approve the purchase of Symantec Anti-Virus

Protection Software License Renewal for Domino Servers from CDW-G (Vernon

Hills, IL) in the amount of $24,836.00.



The anti-virus software support and upgrade is necessary to provide virus

protection for the entire CCG computer network. Virus protection software is

essential to providing a secure stable network environment.



The software license renewal is purchased via Federal GSA Contract, Schedule

70, which includes Information Technology commodities. Local governmental

entities are approved to participate in Cooperation Purchasing for items listed

under GSA Schedule 70.



Funds are budgeted in the FY06 Budget, Information Technology ? Software Lease;

0101-210-1000- ISS-6541.



* * * * * *



(F) IBM MAINTENANCE AGREEMENT



It is requested that Council authorize payment to IBM for maintenance

agreements in the total amount of $88,047.00. The cost covers the maintenance

agreement with IBM for the Government?s IBM computer equipment, which includes

parts and service on a 24-hour, 7-day per week coverage. The maintenance

contract covers the following equipment:



1 IBM 3160 Laser Printer

1 IBM 3745 Remote Communications Controller

4 IBM 3174 Fiber Optic Controllers

1 IBM 4245 Line Printer

1 IBM 2761 InfoPrinter

1 IBM 3590 ? A14 Rack

1 IBM 3590 ? A60 Tape Drive Controller

3 IBM 3590 ? B11 Tape Drives

1 IBM 3590 ? E11 Tape Drive

1 IBM 2105 Enterprise Storage Server



Funds are budgeted in the FY06 Budget, Information Technology ? Computer

Equipment Maintenance; 0101-210-1000- ISS-6511.



* * * * * * * *



(G) BREATHING APPARATUS - (ANNUAL CONTRACT) - RFB NO. 05-0084



It is requested that Council approve the purchase of breathing apparatus and

spare air cylinders on an ?as needed basis? from Fireline, Inc., for the

estimated contract value of $125,700.00. This equipment will be used by Fire &

EMS Department personnel when entering a burning structure.



This contract is for three year, with the option to renew for two additional

twelve-month periods. Contract renewal is contingent upon the mutual agreement

of the Contractor and the City.



Ten bid invitations were mailed; two bids were received June 8, 2005. This bid

has been advertised, opened, and reviewed. The bidders were:

Total Estimated Contract Value

Fireline, Inc. (Winder, GA) $125,700.00

SAFECO, Inc. (Greer, SC) $125,400.00*



*SAFECO is not a full-line authorized MSA Distributor to Municipal Fire Service

Market for Muscogee County, GA.



Funds are budgeted each fiscal year for this ongoing expense, Fire & EMS

Department ? Fire/EMS Operations ? Fire Operations ? Operating Materials;

0101-410-2100-FOPR-6728.



? * * * * *



(H) REMOVAL & RECYCLING/REUSE, SCRAP METAL, BULKY ITEMS &

SIMILAR MATERIAL FROM THE COLUMBUS LANDFILL (ANNUAL CONTRACT) - RFB NO. 05-0091



It is requested that Council approve the contract from E. J. Knight for the

removal, recycling/reuse, scrap metal, bulky items and similar material from

the Columbus Landfill at the rate of $11.00 per ton. The per ton rate will be

paid by the Contractor to the City, which is revenue, and will be deposited

into the Government Wide Revenue Account. Public Services estimates

approximately 50 tons of scrap metal is received monthly. Typical items are

refrigerators, stoves, washers, dryers, furnaces, air conditioners, heat pumps,

hot water heaters and large metal auto parts.



The contract term shall be for one year, with the option to renew for two

additional twelve-month periods, contingent upon the mutual agreement of the

City and Contractor.



Twenty-six bid invitations were mailed; two bids were received on July 13,

2005. This bid has been advertised, opened and reviewed. The bidders were:

PER TON RATE

E. J. Knight (Columbus, GA) $11.00

Deaton Scrap (Columbus, GA) $15.00*



*Deaton Scrap presented written notice to withdraw bid.



Revenue will be deposited into the Government Wide Revenue Account ? Recycling

Fees; 0207-099-1999-REVN-4558.



* * * * * * *



(I) VARIOUS TYPES OF PATCHES AND EMBLEMS (ANNUAL CONTRACT) -

RFB No. 05-0060



It is requested that Council approve the purchase of various patches and

emblems from Premier Emblem for the estimated annual contract value of

$20,773.05. The patches and emblems will be used by Public Services, Fire &

EMS Department, Marshal?s Department, Sheriff?s Department and the Police

Department. The contract term shall be for three years with option to renew

for two additional twelve-month periods. Contract renewal is contingent upon

the mutual agreement of the City and the Contractor.



Eighty-two bid invitations were mailed; twelve bids were received April 15,

2005. This bid has been advertised, opened and reviewed. The bidders were:



Estimated Annual Contract Value

Premier Emblem (San Antonio, TX) $ 20,773.05

Carolina Emblem (Campobello, SC) 21,722.00

Futurevision (Sylmar, CA) 22,051.98

USA Patch (Hamden, CT) 22,438.50

Schweizer Emblem Company (Park Ridge, IL) 23,591.00

Hallmark Emblems, Inc. (Tampa, FL) 26,456.00

RBI Company (Tulsa, OK) 28,291.00

Voyager Custom Products (Sanborn, NY) 30,072.00

The Marketing Source (Columbus, GA) 30,793.50

Midwest Swiss Embroideries, Inc. (Chicago, IL) 33,464.00

Columbus Trophy & Screen Printing (Columbus, GA) 57,570.00

Calhoun Uniform (Columbus, GA) 74,579.00



Funds are budgeted each fiscal year for this ongoing expense: Police

Department, Support Services; Operating Materials; 0101-400-2200-STAF-6728;

Fire & EMS, Logistics/Support ? Operating Materials, Uniforms;

0101-410-3610-LOGI-6728, 6781; Marshal?s Department ? Uniforms;

0101-530-3000-MRSH-6781; Sheriff?s Department ? Administration ? Uniforms;

0101-550-1000-SHRF-6781; Public Services ? Pine Grove Landfill ? Sewer

Maintenance ? Right-of-Way-Maintenance ? Solid Waste Collection - Operating

Materials; 0207-260-3560-PGRO-6728, 0202-260-3210-SWRM-6728,

0203-260-3120-ROWM-6728 and 0207-260-3510-GARB-6728.





(J) EMERGENCY PIPE REPAIR WORK ON DORSEY DRIVE



It is requested that Council approve emergency pipe repair work on Dorsey Drive

performed by KAM, Inc., in the amount of $46,500.00.



The work consists of replacing approximately 150 feet of deteriorated metal

storm water pipe with a new 48-inch diameter reinforced concrete pipe. The

pipe is located within a City drainage easement. The easement traverses

between two residences on Dorsey Drive. Due to the close proximity of the pipe

to the houses, the repair work is deemed precarious and beyond the capabilities

of City workforces. The work should be performed by a professional contractor

as soon as possible because the existing pipe has failed at a location between

the two houses and has created a large sink hole. Further expansion or erosion

to the hole could possibly damage one or both of the foundations to said

houses. Immediate attention should be given to this problem and is therefore

the reason for addressing this problem on an emergency basis. City Manager

approved the emergency repair.



The Engineering Department obtained written quotes from the following three

vendors:

KAM, Inc. $ 46,500.00

Earth-Scapes, Inc. 67,240.00

Cline Construction 129,000.00



Funding is available in the FY06 Budget: Sewer Fund Supported Capital Project

? Contingency Pipe Rehabilitation; 0508-660-2000-CPSF-9801-20770-20040-0.



* * * * * *



(K) AMBULANCE SERVICE LICENSE RENEWAL



It is requested that Council authorize payment to Georgia Department of Human

Resources in the amount of $17,900.00. The fee includes the cost for the base

ambulance service license fee and individual license fees for the City?s eleven

(11) ambulances.



Funds are budgeted in FY06 Budget, Columbus Fire and Emergency Medical

Services, Fire/EMS, Operations, Taxes/Licenses; 0101-410-2100-FOPR ?9212



* * * * * *



(L) IBM MAINFRAME SOFTWARE LICENSE



It is requested that Council authorize various payments to IBM, in a total

amount not to exceed $178,816.00, for contract systems programming services and

license charges for existing computer software. The $178,816.00 is the amount

approved in the FY06 Budget for licensing and lease purchasing operating system

software, application development software, and database management software

for the mainframe. Also included in the amount is $10,000 for IBM contract

system programming services, which provides on-site system support, Internet

Firewall support and telecommunications support as necessary to maintain daily

operational service levels.



The operation systems, application development, and database management

software serves all users of the computer to include, Public Safety, Courts and

General Government. The following is a list of operating systems, application

development, and data base management software that the Department of

Information Technology will be leasing for FY2006.



ACF/VTAM (Advanced Communications Function/Virtual Telecommunication Access

Methods) provides for online communications to the mainframes.



CSP/AD/AE (Cross System Product/Application Development/Application Enabler)

fourth generation programming language...most all-new application systems

developed in CSP.



VSE/CICS (Virtual Storage Extended/Customer Information Control System)

controls online communications between terminal user and database.



VSE/ESA (Virtual Storage Extended/Enterprise System Architecture) mainframe

operating system programs offering full function transaction processing and

batch capabilities.



VSE/AF (Virtual System Extended/Advanced Functions) advanced operating system

functions. One of the functions includes online problem determination.



VSE/Power (Virtual System Extended/Power) unit record manager such as printer,

card reader, and punch. Primarily used to spool input and output.



COBOL II programming language compiler and libraries. COBOL II crosses all

platforms.



VSE/Fastcopy Disk image software for fast copy backup.



VSE/ICCF (Interactive Computing and Control Facility) Inactive development

facility used primarily for testing application programs, also used for

tailoring operating system programs.



VSE/VSAM (Virtual Sequential Access Methods) Provides disk access management.



VSE/DITTO (Data Interfile Transfer, Testing, and Operations Utility)...used for

copying tapes, changing from one media to another (tape to disk, etc.) plus

displaying what is on a particular media.



SQL/DS (Structured Query Language/Data Systems) relation database manager made

up of rows and columns. Most of our applications use this database including

911.



PL/I Library (Programming Language I)...used as run time modules. CAJIS

(Columbus Area Justice Information System) uses this.



COBOL programming language to support 1,000's of ongoing Continuing Resolutions

application programs. We will be going to COBOL II for our programming

language.



BTAM/ES (Basis Telecommunications Access Methods/Extended Storage)...handles

the Georgia Crime Information line to Atlanta and also handles GASBOY

transactions.



VSE/Sort/Merge provides for sorting and merging files.



NCP (Network Control Programs) handles all telephone lines from remote

operations.



All of the operation systems, application development, and database management

software are manufactured by IBM and is proprietary in nature. Therefore, the

payments are considered an Only Know Source, per Section 3-114 of the

Procurement Ordinance.



Funds are budgeted in FY06 Budget, Information Technology ? Software Lease;

0101-210-ISS-1000-6541





?ITEM A?



A RESOLUTION



NO.____________





A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS LEATHER ITEMS FROM GIL HEBARD

GUNS, INC., FOR THE ESTIMATED CONTRACT VALUE OF $36,077.00.



WHEREAS, the leather items consist of belts, handcuff cases, flashlight

holders, holsters, magazine pouches, etc., and will be used by the Police

Department, Sheriff?s Department, Marshal?s Office, and Parks Services; and,



WHEREAS, the items will be purchased on an "as needed" basis. The contract is

for a period of three years with the option to renew for two additional

twelve-month periods. Contract renewal is contingent upon the mutual agreement

of the Contractor and the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase various leather

items from Gil Hebard Guns, Inc., for the estimated contract value of

$36,077.00. Funds are budgeted each fiscal year for this on-going expense,

Parks & Recreation - Parks Services ? Uniforms; 0101-270-2100-PSRV-6781; Police

Department ? Support Services ? Operating Materials, 0101-400-2200-STAF-6728;

Sheriff?s Department ? Administration ? Uniforms, 0101-550-1000-SHRF-6781; and

Marshal?s Office ? Operating Materials, 0101-530-3000-MRSH-6781.

__________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor







?ITEM B?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) BOMB SUITS FROM, MED-ENG

SYSTEMS (OTTAWA, ONTARIO) IN THE AMOUNT OF $34,158.00.



WHEREAS, the City currently has two (2) bomb suits. One of the suits,

purchased in 1994, has already reached its expiration date; the other suit,

purchased in 1998, will expire in August of 2005; and,



WHEREAS, the bomb suit which has not expired was manufactured by

Med-Eng Systems. Accessories have been purchased for the existing Med-Eng bomb

suit that can be utilized with the new suits. Therefore this purchase is

considered an only known source, per the Procurement Ordinance, Section 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) bomb

suits from, Med-Eng Systems (Ottawa, Ontario) in the amount of $34,158.00.

Funds are budgeted in the FY06 Budget, Multi-Government Project Fund ? Police ?

EBM Justice Assistance Grant ? Capital Expenditures Over $5,000; 0216-400-3365

? LLEG - 7761.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE RETURN OF A SECURITY DEPOSIT TO MODERN

FREE IN THE AMOUNT OF $9,700.00.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to return a security deposit

to Modern Free in the amount of $9,700.00. Funding in the amount of $9,700 is

available in FY06 Budget: Liberty District Redevelopment,

0540-695-2126-EDEV-6699-50604-20030

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM D?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE execution of A CONSTRUCTION CONTRACT with l. e.

schwartz & son, Inc., in the amount of $108,721.00, for roofing services.



WHEREAS, L. E. Schwartz & Son, Inc., will provide all labor, equipment and

materials to install a new modified bituminous membrane roof system at Gallops

Senior Center.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction contract

with L. E. Schwartz & Son, Inc., in the amount of $108,721.00, for roofing

services. Funds are budgeted in FY06 Budget, Community Development Block Grant

Fund, Neighborhood Parks ? Site Improvements; 0210-130-4451-NPRK-7623.







Introduced at a regular meeting of the Council of Columbus, Georgia, held

the ____ day of ________ ____, 2005 and adopted at said meeting by the

affirmative vote of ________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.









Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM E?





A RESOLUTION



NO._________________





RESOLUTION AUTHORIZING THE PURCHASE OF SYMANTEC ANTI-VIRUS PROTECTION SOFTWARE

LICENSE RENEWAL FOR DOMINO SERVERS FROM CDW-G (VERNON HILLS, IL) IN THE AMOUNT

OF $24,836.00.



WHEREAS, the anti-virus software support and upgrades is necessary to provide

virus protection for the entire CCG computer network. Virus protection

software is essential to providing a secure stable network environment; and,



WHEREAS, the software license renewal is purchased via Federal GSA Contract,

Schedule 70, which include Information Technology commodities. Local

governmental entities have recently been approved to participate in Cooperation

Purchasing for items listed under GSA Schedule 70.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase Symantec Anti-Virus

Protection Software License Renewal for Domino Servers from CDW-G (Vernon

Hills, IL) in the amount of $24,836.00. Funds are budgeted in the FY06 Budget,

Information Technology ? Software Lease; 0101-210-1000- ISS-6541.

________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2005 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor

?ITEM F?



A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING PAYMENT TO IBM FOR COMPUTER HARDWARE

MAINTENANCE AGREEMENTS IN THE TOTAL AMOUNT OF $88,047.00.



WHEREAS, the maintenance agreements provide for parts and service on a 24-hour,

7-day per week coverage. The maintenance contract covers the following

equipment:



1 IBM 3160 Laser Printer 1 IBM 3745 Remote Communications Controller

4 IBM 3174 Fiber Optic Controllers 1 IBM 4245 Line Printer

1 IBM 2761 InfoPrinter 1 IBM 3590 ? A14 Rack

1 IBM 3590 ? A60 Tape Drive Controller 3 IBM 3590 ? B11 Tape Drives

1 IBM 3590 ? E11 Tape Drive 1 IBM 2105 Enterprise Storage Server



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to IBM for

computer hardware maintenance agreements in the amount of $88,047.00. Funds

are budgeted in the FY06 Budget, Information Technology ? Computer Equipment

Maintenance; 0101-210-1000- ISS-6511.

________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2005 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor

?ITEM G?





A RESOLUTION



NO.____________



A RESOLUTION AUTHORIZING THE PURCHASE OF BREATHING APPARATUS AND SPARE AIR

CYLINDERS FROM FIRELINE, INC., FOR THE ESTIMATED CONTRACT VALUE OF $125,700.00.



WHEREAS, this equipment will be used by the Fire & EMS Department personnel

when entering a burning structure; and,



WHEREAS, the contract period shall be for three years, with the option to renew

for two additional twelve month periods. Contract renewal is contingent upon

the mutual agreement of the Contractor and the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase breathing

apparatus and spare air cylinders (annual contract) from Fireline, Inc., for

the estimated contract value of $125,700.00. Funds are budgeted each fiscal

year for this ongoing expense, Fire & EMS Department ? Fire/EMS Operations ?

Fire Operations ? Operating Materials; 0101-410-2100-FOPR-6728.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2005 and adopted at said meeting by the

affirmative

vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor

?ITEM H?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING A CONTRACT WITH E. J. KNIGHT FOR THE REMOVAL,

RECYCLING/REUSE, SCRAP METAL, BULKY ITEMS AND SIMILAR MATERIAL FROM THE

COLUMBUS LANDFILL AT A RATE OF $11.00 PER TON.



WHEREAS, the Contractor will remove, recycle/reuse, scrap metal, bulky items

and similar material from the Columbus Landfill; and,



WHEREAS, the typical items are refrigerators, stoves, washers, dryers,

furnaces, air conditioners, heat pumps, hot water heaters and large metal auto

parts; and,



WHEREAS, the Contractor will pay the per ton fee to the City, which will be

deposited into the Waste Management and Sanitation Landfill Account.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into a contract

with E. J. Knight for the Removal, Recycling/Reuse, Scrap Metal, Bulky Items

and Similar Material from the Columbus Landfill at a rate of $11.00 per ton to

be received as revenue for the City. Revenue will be deposited into the

Government Wide Revenue Account ? Recycling Fees; 0207-099-1999-REVN-4558.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM I?



A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS TYPES OF PATCHES AND

EMBLEMS FROM PREMIER EMBLEMS FOR THE ESTIMATED CONTRACT VALUE OF $20,773.05.



WHEREAS, the patches will be purchased on an "as needed" basis by

Public Services, Fire & EMS Department, Marshal?s Department, Sheriff?s

Department and the Police Department; and,



WHEREAS, the term of contract shall be for three years with the option

to renew for two additional twelve month periods. Contract renewal is

contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase various types of

patches and emblems from Premier Emblems for the estimated annual contract

value of $20,773.05. Funds are budgeted each fiscal year for this ongoing

expense: Police Department, Support Services; Operating Materials;

0101-400-2200-STAF-6728; Fire & EMS, Logistics/Support ? Operating Materials,

Uniforms; 0101-410-3610-LOGI-6728, 6781; Marshal?s Department ? Uniforms;

0101-530-3000-MRSH-6781; Sheriff?s Department ? Administration ? Uniforms;

0101-550-1000-SHRF-6781; Public Services ? Pine Grove Landfill ? Sewer

Maintenance ? Right-of-Way-Maintenance ? Solid Waste Collection - Operating

Materials; 0207-260-3560-PGRO-6728, 0202-260-3210-SWRM-6728,

0203-260-3120-ROWM-6728 and 0207-260-3510-GARB-6728.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



________________________________ ________________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM J?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PERFORMANCE OF EMERGENCY PIPE REPAIR WORK

ON DORSEY DRIVE BY KAM, INC., IN THE AMOUNT OF $46,500.00.



WHEREAS, the pipe is located within a City drainage easement. The

easement traverses between two residences on Dorsey Drive. Due to the close

proximity of the pipe to the houses, the repair work is deemed precarious and

beyond the capabilities of City workforces. The work should be performed by a

professional contractor as soon as possible because the existing pipe has

failed at a location between the two houses and has created a large sink hole.

Further expansion or erosion to the hole could possibly damage one or both of

the foundations to said houses. Immediate attention should be given to this

problem and is therefore the reason for addressing this problem on an emergency

basis. City Manager approved the emergency repair.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment, for emergency pipe

repair work on Dorsey Drive, to KAM, Inc., in the amount of $46,500.00.

Funding is available in the FY06 Budget: Sewer Fund Supported Capital Project

? Contingency ? Pipe Rehabilitation; 0508-660-2000-CPSF-9801-20770-20040-0.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM K ?



A RESOLUTION

NO._____________



A RESOLUTION AUTHORZING PAYMENT TO GEORGIA DEPARTMENT OF HUMAN

RESOURCES FOR AMBULANCE LICENSE RENEWAL FEES IN THE AMOUNT OF $17,900.00.



WHEREAS, the fee includes the cost for the base ambulance service

license fee and individual license fees for the City?s eleven (11) ambulances.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Georgia

Department of Human Resources for Ambulance License Renewal Fees in the amount

of $17,900. Funds are budgeted in FY06 Budget, Columbus Fire and Emergency

Medical Services, Fire and EMS Operations ? Taxes/Licenses;

0101-410-2100-FOPR-9212.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2005 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM L?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING VARIOUS PAYMENTS TO IBM, IN A TOTAL AMOUNT NOT TO

EXCEED $178,816.00, FOR CONTRACT SYSTEMS PROGRAMMING SERVICES AND LICENSE

CHARGES FOR EXISTING COMPUTER SOFTWARE.



WHEREAS, the $178,816.00 is the amount approved in the FY06 Budget for

licensing and lease purchasing operating system software, application

development software, and database management software for the mainframe; and,



WHEREAS, also included in the amount is $10,000 for IBM contract system

programming services, which provides on-site system support, Internet Firewall

support and telecommunications support as necessary to maintain daily

operational service levels.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager, or his designee, is hereby authorized to make various

payments to IBM, in a total amount not to exceed $178,816.00, for contract

systems programming services and license charges for existing computer

software. Funds are budgeted in FY06 Budget, Information Technology ?

Software Lease; 0101-210-ISS-1000-6541.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ___________ day of 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor