Columbus, Georgia

Agenda Item #________



Columbus Consolidated Government

Council Meeting



February 5, 2002





Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) WORK UNIFORMS, INDUSTRIAL (ANNUAL CONTRACT) - BID NO. 02-0062



It is requested that Council approve the purchase of work uniforms from All

American Uniforms on an "as needed basis" for the estimated annual contract

value of $56,554.64. The industrial uniforms will be used by various

departments of the Consolidated Government.



The contract term will be for one year, with the option to renew for two

additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the contractor and the City.



Thirty-two invitations were mailed; two bids were received December 17, 2001.

This bid has been advertised, opened and reviewed. The bidders were:



Estimated Annual Contract Value

All American Uniforms (Columbus, GA) $56,554.64

Wade Linen Service (Columbus, GA) 66,294.98



Funds are budgeted in each fiscal year for this on going expense, Various

Departments; Parks Services ? Uniforms, 0101-270-2100-PSRV-6781;

METRA/Maintenance ? Uniforms, 0751-610-2200-METM-6781; Highway and Roads ?

Uniforms, 0203-250-2200-ROAD-6781; Drainage - Uniforms,

0202-250-2300-DRAN-6781; Stormwater - Uniforms, 0202-250-2300-STRM-6781; Fleet

Maintenance - Uniforms, 0101-260-2300-VHCL-6781.



(B) HYDRAULIC EXCAVATOR ? BID NO. 02-0060

It is requested that Council approve the purchase of a hydraulic excavator from

Stith Equipment in the amount of $239,762.00. The unit is a replacement to be

used by the Street Improvement Division in loading off-road dump trucks.



Twenty-three invitations were mailed and four bids were received on January 9,

2002. This bid has been advertised, opened and reviewed. The bidders were as

follows:



Stith Equipment ( Columbus, GA) $239,762.00

*Burch-Lowe (Albany, GA) $232,622.00

METRAC (Columbus, GA) $253,856.98

Yancey Bros. Co. (Columbus, GA) $265,480.00



*Burch-Lowe?s bid was deemed incomplete due to failure to include product

literature.



Funds are budgeted in the FY02 Budget, Paving Fund ? Public Services ? Street

Improvements ? Off-Road Equipment; 0203-260-2100- STRT-7725.



* * * * * *



(C) 60 FOOT AERIAL TOWER WITH CAB AND CHASSIS ? BID NO. 02-0051



It is requested that Council approve the purchase of a 60-ft aerial tower with

cab and chassis from MTI Insulated Products, Inc., in the amount of

$87,923.00. The unit is a replacement vehicle to be used by the Forestry

Division to reach limbs in need of trimming or removal.



Sixty invitations were mailed and four bids were received on December 14,

2001. This bid has been advertised, opened and reviewed. The bidders were as

follows:



MTI Insulated Products, Inc, (Fort Wayne, Indiana) $87,923.00

Altec Industries (Birmingham, AL) $92,300.00

Baker Equipment (Richmond, Virginia) $92,924.00

Telelect East (Glen Allen, Virginia) $99,580.00



Funds are budgeted in the FY02 Budget, Bond and Lease Purchase Pools? Heavy

Trucks; 0542-200-5000-GMA-7723.



* * * * * *



(D) FIREFIGHTING BOOTS ? (ANNUAL CONTRACT) ? BID NO. 02-0016



It is requested that Council approve the purchase of firefighting boots from

NAFECO on an ?as needed basis? for the estimated annual contract value of

$14,760.00. The Department of Fire and Emergency Medical Services will utilize

these firefighting boots.



The contract term will be for one year, with the option to renew for two

additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the contractor and the City.



Fifty-three invitations were mailed; five bids were received September 5,

2001. This bid has been advertised, opened and reviewed. The bidders were as

follows:



NAFECO (Decatur, GA) $14,760.00

*Municipal Equipment Company (Orlando, FL) $10,000.00

*Fireline, Inc. (Lawrenceville, GA) $13,600.00

Cameron & Barkley (Columbus, GA) $17,700.00

Safety Equipment Company (Tampa, FL) $18,212.00



*Municipal Equipment Company and Fireline submitted low bids for firefighting

boots. However, after evaluation of the bids submitted and the sample

Municipal submitted, Department of Fire and EMS found the bids did not meet

specifications for the following reasons:



Municipal Equipment Company ? Boot was physically unable to stand on its own,

but rather laid on its side making it unsuitable for purpose of quick dress in

an emergency response. The built in holes was only able to accommodate two

fingers and was not suitably reinforced to provide the ease of donning.



Fireline Inc., - Literature submitted shows a picture of a boot with a pull up

loop/strap attached to the boot; the bid specifications, page 5 of 6 of the

specifications states the boot must have pull up holes.



Both vendors were informed of the bid evaluation via fax letter. Receipt of the

fax was confirmed; however, neither vendor responded.



Funds are budgeted each fiscal year for this ongoing expense; Department of

Fire and EMS ? Uniforms; 0101-410-3610-LOGI-6781.



* * * * * *



(E) ENVIRONMENTAL CONSULTING SERVICES FOR COLUMBUS SQUARE MALL



It is recommended that Council approve a contract with McCoy Environmental

Technicians, Inc., to provide environmental consulting services during the

demolition of Columbus Square Mall. The vendor will collect bulk asbestos

samples as needed at a cost of $26.00 per sample (estimating 300 samples);

perform air sampling as needed at a cost of $1,800.00 per abatement area (3

areas); and provide consulting services at a cost of $95.00 per hour

(estimating 40 hours).



Due to the magnitude of the demolition project, Georgia EPD has recommended

that McCoy Environmental Technicians, Inc., provide environmental consulting

services to ensure the safety and welfare of those working in and around the

mall during the demolition process. Therefore, McCoy is considered an only

known source, per the Procurement Ordinance, Article 3-114, and as a result of

Georgia EPD recommendation.



Funds are budgeted in FY02 Budget, 1999 SPLOST ? MCSD Library, Professional

Services; 0540-695-2120-TXLB-6311-50500000.



* * * * * *



(F) COMMERCIAL CUTAWAY VANS ? BID NO. 02-0055



It is requested that Council authorize the purchase of six (6) commercial

cutaway vans from Bill Heard Chevrolet in the amount of $149,250.00. The vans

are replacement vehicles, which will be used by various departments to

transport inmates and equipment to and from Muscogee County Prison and work

sites.



Fifty-two bid invitations were mailed; three bids were received on November 28,

2001. This bid has been advertised, opened and reviewed. The bidders were:





Description Bill Heard Chevrolet

(Columbus, GA) Freeway Ford

(Columbus, GA) Legacy Ford Mercury

(McDonough, GA)

Option 1: Cab/Chassis (6 ea) Unit: $ 14,875.00 Unit: $ 17,043.00 Unit: $ 18,500.00

Total: 89,250.00 Total: 102,258.00 Total: 111,000.00

Option 2: Body (6 ea) Unit: No Bid Unit: No Bid Unit: 10,900.00

Total: No Bid Total: No Bid Total: 65,400.00

Option 3: Complete Unit (6 ea) Unit: 24,875.00 Unit: 27,493.00 Unit: 29,400.00

Total: $149,250.00 Total: $164,958.00 Total: $176,400.00



Funds are budgeted in FY02 Budget, GMA Lease Pool Purchase, Light Trucks;

0542-200-5000-GMA-7722.



* * * * * *



(G) VIDEO RECORDING AND BROADCAST SERVICES FOR COLUMBUS CONSOLIDATED GOVERNMENT

TELEVISION



It is recommended that Council approve an interim contract with Jim Anthony

Enterprises to provide video recording and broadcast services for the estimated

contract value of $25,000.00. CCGTV will utilize the vendor to record meetings

and events; to broadcast live and record Council Meetings, Planning Advisory

commission meetings, Historic and Architectural Review Board meetings and

various other ribbon cutting ceremonies and news conferences.



The television equipment previously utilized by City employees to record

meetings was limited, often inoperable and did not produce quality viewing. So

as not to disrupt the broadcast services, CCGTV began using JA Enterprises, on

a case-by-case basis. They were and are the only local company that can supply

the equipment and personnel needed to provide the services. JA Enterprises

provides four cameras to record meetings, two persons to man the cameras and a

director to coordinate sending the broadcast to the transmission station

located at the Government Center Complex and out to the cable providers.

Currently the City pays the vendor $275.00 per Council Meeting, $225 for other

committee meetings and public hearings. They are also paid $45 an hour for

outside projects, usually dictated by the Mayor or City Manager.



The City is in the process of building a studio and editing facility on the 3rd

floor of the Government Center Tower. Part of this upgrade in the City?s

facility will be the purchase of new cameras, editing equipment, and studio

equipment. This equipment will replace the services currently provided by JA

Enterprises. However, due to the current renovation schedule and the time-line

required to acquire the new equipment, the services of the vendor will be

required until the end of calendar year 2002. This timing will allow for the

installation and testing of the new equipment to insure there is no

interruption in broadcast services.



Funds are budgeted each fiscal year for this on-going expense; City

Manager-Public Information Agency-Consulting; 0101-130-2600-INFO-6315.



?ITEM A?

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF INDUSTRIAL WORK UNIFORMS FROM ALL

AMERICAN UNIFORMS FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $56,554.64.



WHEREAS, these uniforms will be purchased on an ?as needed basis? and will be

used by various departments of the Columbus Consolidated Government.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase industrial work

uniforms from All American Uniforms in the estimated annual contract amount of

$56,554.64. The contract period will be for one year with the option to renew

for two additional twelve-month periods. Contract renewal is contingent upon

the mutual agreement of the City and the contractor. Funds are budgeted in

each fiscal year for this on going expense, Various Departments; Parks Services

? Uniforms, 0101-270-2100-PSRV-6781; METRA/Maintenance ? Uniforms,

0751-610-2200-METM-6781; Highway and Roads ? Uniforms, 0203-250-2200-ROAD-6781;

Drainage - Uniforms, 0202-250-2300-DRAN-6781; Stormwater - Uniforms,

0202-250-2300-STRM-6781; Fleet Maintenance - Uniforms, 0101-260-2300-VHCL-6781.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor







?ITEM B?



A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE PURCHASE OF A HYDRAULIC EXCAVATOR FROM

STITH EQUIPMENT IN THE AMOUNT OF $239,762.00.



WHEREAS, the unit is a replacement to be used by the Street Improvement

Division in loading off-road dump trucks.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a hydraulic excavator

from Stith Equipment in the amount of $239,762.00. Funds are budgeted in the

FY02 Budget, Paving Fund ? Public Services ? Street Improvements ? Off-Road

Equipment; 0203-260-2100- STRT-7725.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM C?



A RESOLUTION



NO. ______



A RESOLUTION AUTHORIZING THE PURCHASE OF A 60-FOOT AERIAL TOWER WITH

CAB AND CHASSIS FROM MTI INSULATED PRODUCTS, INC., IN THE AMOUNT OF $87,923.00.



WHEREAS, The unit is a replacement vehicle to be used by the Forestry

Division to reach limbs in need of trimming or removal.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a 60-ft aerial tower

with cab and chassis from MTI Insulated Products, Inc., in the amount of

$87,923.00. Funds are budgeted in the FY02 Budget, Bond and Lease Purchase

Pools; 0542-200-5000-GMA-7723.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM D?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF FIREFIGHTING BOOTS FROM NAFECO, FOR

THE ESTIMATED ANNUAL CONTRACT VALUE AMOUNT OF $14,760.00.



WHEREAS, the contract period will be for one year with the option to renew for

two additional twelve month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase firefighting boots from

NAFECO, for the estimated annual contract value amount of $14,760.00. Funds

are budgeted in the FY02 Budget, Department of Fire and EMS, Uniforms;

0101-410-3610-LOGI-6781.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Surer voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM E?



A RESOLUTION



NO.______



A RESOLUTION APPROVING A CONTRACT WITH MCCOY ENVIRONMENTAL TECHNICIANS, INC.,

TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE DEMOLITION AT THE COLUMBUS

SQUARE MALL PROPERTY.



WHEREAS, the vendor will collect bulk asbestos samples as needed at a cost of

$26.00 per sample (estimating 300 samples); perform air sampling as needed at a

cost of $1,800.00 per abatement area (3 areas); and provide consulting services

at a cost of $95.00 per hour (estimating 40 hours); and,



WHEREAS, Due to the magnitude of the demolition project, Georgia EPD has

recommended that McCoy Environmental Technicians, Inc., provide environmental

consulting services to ensure the safety and welfare of those working in and

around the mall during the demolition process. McCoy Environmental is

considered an only known source, per the Procurement Ordinance, Article 3-114,

and as a result of Georgia EPD recommendation.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into a contract with McCoy

Environmental Technicians, Inc., to provide environmental consulting services.

Funds are budgeted in FY02 Budget, 1999 SPLOST ? MCSD Library, Professional

Services; 0540-695-2120-TXLB-6311-50500000.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM F?





A RESOLUTION



NO.______



A RESOLUTION APPROVING THE PURCHASE OF SIX (6) COMMERCIAL CUTAWAY VANS FROM

BILL HEARD CHEVROLET IN THE AMOUNT OF $149,250.00.



WHEREAS, the vans are replacement vehicles, which will be used by various

departments to transport inmates and equipment to and from Muscogee County

Prison and work sites.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase six (6) commercial

cutaway vans from Bill Heard Chevrolet in the amount of $149,250.00. Funds are

budgeted in FY02 Budget, GMA Lease Pool Purchase, Light Trucks;

0542-200-5000-GMA-7722.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM G?

A RESOLUTION



NO.______



A RESOLUTION APPROVING A CONTRACT WITH JIM ANTHONY ENTERPRISES TO PROVIDE VIDEO

RECORDING AND BROADCAST SERVICES FOR THE ESTIMATED CONTRACT VALUE OF

$25,000.00.



WHEREAS, CCGTV will utilize the vendor to record meetings and events; broadcast

live and record Council Meetings, Planning Advisory commission meetings,

Historic and Architectural Review Board meetings and various other ribbon

cutting ceremonies and news conferences; and,



WHEREAS, The television equipment previously utilized by City employees to

record meetings was limited, often inoperable and did not produce quality

viewing. So as not disrupt the broadcast services, CCGTV began using JA

Enterprises, on a case-by-case basis. They were and are the only local company

that can supply the equipment and personnel needed to provide the services. JA

Enterprises provides four cameras to record meetings, two persons to man the

cameras and a director to coordinate sending the broadcast to the transmission

station located at the Government Center Complex and out to the cable

providers. Currently the City pays the vendor $275.00 per Council Meeting,

$225 for other committee meetings and public hearings. They are also paid $45

an hour for outside projects, usually dictated by the Mayor or City Manager.



WHEREAS, The City is in the process of building a studio and editing facility

on the 3rd floor of the Government Center Tower. Part of this upgrade in the

City?s facility will be the purchase of new cameras, editing equipment, and

studio equipment. This equipment will replace the services currently provided

by JA Enterprises. However, due to the current renovation schedule and the

time-line required to acquire the new equipment, the services of the vendor

will be required until the end of calendar year 20002. This timing will allow

for the installation and testing of the new equipment to insure there is no

interruption in broadcast services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into a contract with Jim

Anthony Enterprises to provide video recording and broadcast services for the

estimated contract value of $25,000.00. Funds are budgeted each fiscal year

for this on-going expense; City Manager-Public Information Agency-Consulting;

0101-130-2600-INFO-6315.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor