Columbus, Georgia

Agenda Item #________

Columbus Consolidated Government

Council Meeting



July 30, 2002



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) SERVICE CONTRACT FOR FIRE EXTINGUISHERS (ANNUAL CONTRACT)

- BID NO. 02-0130



It is requested that Council approve the service contract for fire

extinguishers on an ?as needed? basis from Columbus Fire & Safety Equipment,

Inc., for the estimated annual contract value of $30,000.00. The contract will

be used by various departments of the City to service, repair and purchase fire

extinguishers.



The contract term shall be for one year, with the option to renew for two

additional twelve-month periods, contingent upon the mutual agreement of the

City and the Contractor.



Eighty bid packages were mailed; two bids were received June 26, 2002. This

bid has been advertised, opened and evaluated. The bidders were:

EST.QTY VENDOR COLUMBUS FIRE & SAFETY EQUIP. INC.

(Columbus, GA) *Georgia Industrial Supply

(Albany, GA)



SIZE/TYPE Recharge/

Unit Cost Testing/

Unit Cost Purchase/

Unit Cost Recharge/

Unit Cost Testing/

Unit Cost Purchase/

Unit Cost

580 2 2 LB - ABC $ 5.25 $ 6.00 $ 19.70 $ 9.50 $ 17.00 $ 19.00

8 4 LB - ABC 7.15 6.00 27.90 10.00 15.00 NB

2 4 LB - CO2 7.15 12.00 No Bid 10.00 15.00 NB

159 5 LB - ABC 7.15 6.00 27.90 12.00 17.00 25.50

16 5 LB - CO2 7.15 12.00 96.40 12.00 17.00 93.00

2 6 LB - ABC 7.80 6.00 34.25 17.00 17.00 32.50

120 10 LB - ABC 12.50 6.00 40.75 17.00 17.00 38.00

19 10 LB - CO2 10.00 12.00 139.95 17.00 17.00 137.00

10 15 LB - CO2 12.00 12.00 163.75 22.00 17.00 160.00

54 20 LB - ABC 18.50 6.00 69.25 28.00 17.00 72.00

10 20 LB - CO2 14.00 12.00 194.90 28.00 17.00 198.00

5 30 LB - ABC 26.00 6.00 79.80 49.00 17.00 NB

2 30 LB - CLASS D 31.50 6.00 238.00 49.00 17.00 405.00

1 50 LB - ABC 50.00 6.00 560.00 55.00 28.00 540.00

21 2 2 GAL PRES. WATER 4.00 5.00 56.45 7.00 12.00 48.00



*Georgia Industrial Supply did not submit the required List of Repair Parts &

Unit Cost, therefore the bid was deemed incomplete.



Funds are budgeted each year for this ongoing expense, Department of Fire &

EMS, Logistic/Support ? Miscellaneous Equipment Maintenance;

0101-410-3610-LOGI-6519, Metra Director ? Contract Services;

0751-610-1000-METR-6319, Public Services, Vehicle Maintenance ? Operating

Materials; 0101-260-2300-VHCL-6728, Public Services, Facilities Maintenance ?

Service Contract; 0101-260-2700-MNTN-6513, Parks & Recreation, Park Services ?

Operating Materials; 0101-270-2100-PSRV-6728.



* * * * * *



(B) ANNUAL MAINTENANCE AGREEMENT FOR THE MOBILE DATA SYSTEM SOFTWARE



It is requested that Council authorize the purchase of an annual maintenance

agreement (July 2002 through July 2003) for the Mobile Data System software

from the Motorola Corporation in

the amount of $47,862.00. The City of Columbus operates a mobile data system

for Public

Safety and other City Departments. This system allows Public Safety and other

City Employees to perform computer work through the wireless network to the

City?s mainframe. Motorola was the only vendor able to supply the server and

client software that would allow the mobile data system to work.



The maintenance agreement includes complete coverage of any problems, which

might arise as the software is used, as well as, periodic upgrades to the

software as they become available.



Funds are budgeted in the FY03 Budget, Police, E-911 Communications Center ?

Service Contracts; 0209-400-3220-E911-6513.



* * * * * *



(C) ANNUAL MAINTENANCE AGREEMENT FOR MOBILE DATA SYSTEM EQUIPMENT



It is requested that Council authorize the purchase of an annual maintenance

agreement (July 2002 through July 2003) from Motorola in the amount of

$9,720.00 for 54 computers installed as part of the Mobile Data System,

approved Per Resolution No. 431-00 (RFP No. 00-0022). The Police Department

operates a Mobile Data System that allows Officers to do computer checks in

their patrol vehicles. A portion of this system consists of fifty-four (54)

MW520 computers that were manufactured and installed in the Department?s

vehicles by Motorola. These computers have been covered by the initial

one-year warranty. The current warranty will expire, therefore, this

maintenance agreement is needed to enable the City to control the repair costs

on this equipment.



Funds are budgeted in the FY03 Budget, Police, E-911 Communications Center ?

Service Contracts; 0209-400-3220-E911-6513.



* * * * * *



(D) ANNUAL MAINTENANCE AGREEMENT FOR MOBILE DATA SYSTEM HARDWARE AND

INFRASTRUCTURE



It is requested that Council authorize the purchase of an annual maintenance

agreement (July 2002 through July 2003) for the Mobile Data System hardware and

infrastructure from the Motorola Corporation in the amount of $15,577.92.



The City of Columbus is operating a mobile data system that allows members of

the Public Safety and other City Departments to access the City?s mainframe

computer via the 800 MHz radio system from computers installed in their

vehicles. Motorola was the only vendor to supply the radio infrastructure,

server computers and radio modems that allow the mobile data system to work.



This maintenance agreement will insure that the City receives complete and cost

effective support of this hi-tech equipment and allows the City to control the

operating costs associated with this equipment.



Funds are budgeted in the FY03 Budget, Police, E-911 Communications Center ?

Service Contracts; 0209-400-3220-E911-6513.



* * * * * *



(E) FIBER OPTIC SERVICES FOR AN 800 MHz RADIO COMMUNICATION SYSTEM ? RFP No.

02-0017



It is requested that Council authorize the procurement of fiber optic services

from BellSouth. The vendor will provide fiber optic links between radio

transmission sites within the City?s 800 MHz trunked simulcast Motorola radio

communication system. The radio system uses two microwave paths/links to

transmit voice and mobile data between transmission sites. The locations of

the transmission sites are from the WXTX TV tower to the City?s River Road

tower and from the WXTX TV tower to the Government Center, which in turn has an

existing fiber optics link that ties the Government Center to the 911 Center.

This procurement from BellSouth is part of a project to convert the existing

microwave paths to fiber optics links.



Requests for proposals were mailed to one hundred twenty-six vendors and this

RFP has been advertised. A mandatory pre-proposal conference was held on March

21, 2002; three vendors attended the conference. One proposal was received on

April 30, 2002:



BellSouth (Albany, GA)



The proposal was reviewed by the Evaluation Committee, which consisted of

representatives from Traffic Engineering, Columbus Police Department and

Information Technology.



The City?s Procurement Ordinance, Contracting for Equipment, Supplies or

Professional Services per Article 3-110, governs the RFP process. During the

RFP process there is no formal opening due to the possibility of negotiated

components of the proposal. In the event City Council does not approve the

recommended offeror, no proposal responses or any negotiated components are

made public until after the award of the contract. The proposed cost has been

submitted to the City Manager, in a separate memo, for informational purposes.



Funds are budgeted in FY03 Budget, Columbus Building Authority Lease Revenue

Bonds, Series 2001 ? 800 Microwave Conversion, Capital Expenditures ? Over

$5000; 0553-200-2436-CBA-7761.



* * * * * *



(F) REMOVAL & RECYCLING/REUSE, SCRAP METAL, BULKY ITEMS &

SIMILAR MATERIAL FROM THE COLUMBUS LANDFILL (ANNUAL CONTRACT) - BID NO. 02-0134



It is requested that Council approve the contract from E. J. Knight for the

removal, recycling/reuse, scrap metal, bulky items and similar material from

the Columbus Landfill at the rate of $11.51 per ton. The per ton rate will be

paid by the Contractor to the City, which is revenue, and will be deposited

into the Integrated Waste Fund. Public Services estimates approximately 50

tons of scrap metal is received monthly. Typical items are refrigerators,

stoves, washers, dryers, furnaces, air conditioners, heat pumps, hot water

heaters and large metal auto parts.



The contract term shall be for one year, with the option to renew for two

additional twelve-month periods, contingent upon the mutual agreement of the

City and Contractor.



Twenty-eight bid packages were mailed; one bid was received on July 10, 2002.

This bid has been advertised, opened and reviewed. The single respondent was:



PER TON RATE

E. J. Knight (Columbus, GA) $11.51



Revenue will be deposited into the Integrated Waste Fund ? Recycling Fees;

0207-099-1999-REVN-4558.



* * * * * *



(G) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM



It is requested that Council authorize the payment to DataWorks Plus, LLC, in

the amount of $12, 191.00 for the annual maintenance agreement for the mug shot

system. The vendor will provide 24/7 maintenance support for the mug shot

system utilized by the Sheriff?s Department. The maintenance period will be

for one year, from August 1, 2002 through July 31, 2003.



Resolution No. 233-96 authorized the purchase of the upgraded system from

DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent

maintenance agreements since the warranty for the equipment expired.



Funds are budgeted in FY03 Budget, Sheriff, Investigative/Fugitive,

Miscellaneous Equipment Maintenance; 0101-550-2200-INFU-6519.



* * * * * *



(H) SERVICE AGREEMENT FOR ELECTRONIC SCOREBOARDS AND MARQUEES AT SOUTH COMMONS



It is requested that Council approve payment to Daktronics, Inc., in the amount

of $15,100.00 for an annual service agreement (July 2002 ? June 2003) for

electronic scoreboards and marquees.



The City has purchased various scoreboards and marquees from Daktronics which

are used at South Commons. This is the final year of a three-year service

agreement plan on the equipment. The repairs and maintenance for the equipment

is complicated and cannot be performed by City staff. The service agreement

eliminates unnecessary expenses related to repairs and maintenance; and ensures

service is performed in a timely manner.



Funds are budgeted in FY03 Budget; Civic Center; Miscellaneous Equipment

Maintenance; 0757-160-1000-CIVC-6519.



* * * * * *



(I) REFUSE COLLECTION TRUCKS



It is requested that Council authorize the purchase of five (5) additional

refuse truck cab and chassis from Beck Motor Company in the amount of

$413,750.00 ($82,750.00 each) and five (5) twenty-five yard rear-loading refuse

bodies from Consolidated Disposal System in the amount of $186,500.00

($37,300.00 each).



The refuse collection trucks are replacement vehicles for the Solid Waste

Division of Public Services, and will be used to pick up household garbage

throughout Columbus/Muscogee County.



Per Resolution No. 250-02 (Bid No. 02-0074), five (5) refuse truck cabs and

chassis were purchased from Beck Motor Company and five (5) refuse bodies from

Consolidated Disposal Systems, Inc., in FY02. The bid required vendors to

provide pricing for additional purchases to be made in FY03.



Funds are budgeted in the FY03, Public Services, Solid Waste Collection ? Heavy

Trucks; 0207-260-3510-GARB-7723.



* * * * * *



(J) GMA MEMBERSHIP DUES



It is requested that Council approve payment to the Georgia Municipal

Association (GMA) in the amount of $30,995.49 for 2002 - 2003 membership dues

for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization

that provides legislative advocacy, education, employee benefit and technical

consulting services to its members.



Funds are budgeted in the FY03 Budget, City Council - Membership Dues and Fees,

0101-100-1000-CNCL-6657.



* * * * * *



(K) CARD SWIPE ACCESS CONTROL SYSTEM (RE-BID) ? BID NO. 02-0133



It is requested that Council authorize the purchase of a card swipe access

control system from Command Systems, Inc., in the amount of $18,816.00. The

vendor will provide and install the access control system at the Civic Center.



Forty bid invitations were mailed; four bids were received on June 24, 2002.

This bid has been advertised, opened and reviewed. The bidders were:



Command Systems (Columbus, GA) $18,816.00

ADT Security (Columbus, GA) ?12,885.00

Saftec Systems (Atlanta, GA) ?16,869.40

A-Com Protection (Columbus, GA) ?18,455.00



?The bids submitted by ADT Security, Saftec Systems and A-Com Protection did

not include the required as-built drawing and/or optional pricing for proximity

readers, software upgrade and card making equipment. Therefore the vendors?

bids were deemed incomplete. The Purchasing Division notified the vendors, in

writing, of the evaluation results.



Funds are budgeted in FY03 Budget, Civic Center ? Capital Expenditures Over

$5000; 0757-160-1000-CIVC-7761.



* * * * * *



(L) THEATRICAL MOTOR HOISTS ? BID NO. 02-0132



It is requested that Council authorize the purchase of four (4) theatrical

hoist motors from Command Audio Visual Services in the amount of $19,950.00.

The equipment will be used by the Civic Center to install and remove goal posts

for Columbus War Dogs football games.



Fifty-eight bid invitations were mailed; four bids were received on June 14,

2002. This bid has been advertised, opened and reviewed. The bidders were:



Command Audio Visual Services (Columbus, GA) $19,950.00

RSL Theatrical (Columbus, GA) 20,734.00

Industrial 1 Supply (Columbus, GA) 24,920.00

Danco, Inc. (Waterbury, CT) 26,542.00



Funds are budgeted in FY03 Budget, Civic Center ? Capital Expenditures Over

$5000; 0757-160-1000-CIVC-7761.





?ITEM A?



A RESOLUTION



NO._____







A RESOLUTION AUTHORIZING A SERVICE CONTRACT FOR FIRE EXTINGUISHERS ON AN ?AS

NEEDED? BASIS FROM COLUMBUS FIRE & SAFETY EQUIPMENT, INC., FOR THE ESTIMATED

ANNUAL CONTRACT VALUE OF $30,000.00.



WHEREAS, the contract for fire extinguishers will be used by various

departments of the City; and,



WHEREAS, the contract period shall be for one year, with the option to renew

for two additional twelve month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure a service

contract for fire extinguishers from Columbus Fire & Safety Equipment, Inc.,

for the estimated annual contract value of $30,000.00. Funds are budgeted each

year for this ongoing expense, Department of Fire & EMS - Logistic/Support ?

Miscellaneous Equipment Maintenance; 0101-410-3610-LOGI-6519, Metra Director ?

Contract Services; 0751-610-1000-METR-6319, Public Services ? Vehicle

Maintenance ? Operating Materials; 0101-260-2300-VHCL-6728, Public Services -

Facilities Maintenance ? Service Contract; 0101-260-2700-MNTN-6513, Parks &

Recreation - Park Services ? Operating Materials; 0101-270-2100-PSRV-6728.

______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Smith voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM B?



A RESOLUTION



NO._____







A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A SOFTWARE MAINTENANCE

AGREEMENT FROM THE MOTOROLA CORPORATION IN THE AMOUNT OF $47,862.00.



WHEREAS, the City of Columbus is operating a mobile data computer system which

allows City Employees in the field to run their normal mainframe computer

applications in their City vehicles; and,



WHEREAS, the server and client software that makes the operation of the mobile

data system possible has been covered for the last twelve months by a

maintenance agreement which will expire this month; and,



WHEREAS, a maintenance agreement with the Motorola Corporation will allow the

City to continue this coverage and provide cost effective support for this

system.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a software

maintenance agreement from the Motorola Corporation to cover the Mobile Data

System from July 2002 through July 2003 in the amount of $47,862.00. Funds are

budgeted in the FY03 Budget, Police - E-911 Communications Center ? Service

Contracts; 0209-400-3220-E911-6513.



______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM C?



A RESOLUTION



NO._____







A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE AN EQUIPMENT MAINTENANCE

AGREEMENT TO COVER FIFTY-FOUR MOTOROLA MW-520 COMPUTERS FROM THE MOTOROLA

CORPORATION IN THE AMOUNT OF $9,720.00.



WHEREAS, the police Department operates a Mobile Data System that allows

officers to do computer checks in their patrol vehicles; and,



WHEREAS, the computers were originally purchased Per Resolution No. 431-00 (RFP

No. 00-0022), and;



WHEREAS, the maintenance agreement for these fifty-four (54) computers allows

the City to control the operating costs of the Mobile Data System.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase an equipment

maintenance agreement from the Motorola Corporation in the amount of $9,720.00

to cover fifty-four (54) computers from July 2002 through July 2003. Funds are

budgeted in the FY03 Budget, Police, E-911 Communications Center ? Service

Contracts; 0209-400-3220-E911-6513.



______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM D?



A RESOLUTION



NO._____







A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A MAINTENANCE AGREEMENT

FROM THE MOTOROLA CORPORATION IN THE AMOUNT OF $15,577.92 FOR THE MOBILE DATA

SYSTEM HARDWARE AND INFRASTRUCTURE.



WHEREAS, the City of Columbus is operating a mobile data computer system which

allows employees in the field to access computer information via the City?s 800

MHz radio system from their vehicles; and,



WHEREAS, the infrastructure that makes the operation of the mobile data system

possible has been covered for the last twelve months by a maintenance agreement

which will expire this month; and,



WHEREAS, a maintenance agreement with the Motorola Corporation will allow the

City to continue this coverage and provide cost effective support for this

system.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase an maintenance

agreement from the Motorola Corporation to cover the Mobile Data System

Hardware and Infrastructure from July 2002 through July 2003 in the amount of

$15,577.92. Funds are budgeted in the FY03 Budget, Police, E-911

Communications Center ? Service Contracts; 0209-400-3220-E911-6513.



______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM E?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE procurement of fiber optic services from bellsouth.



WHEREAS, an RFP was administered (RFP No. 02-0017) and one proposal was

received; and,



WHEREAS, the proposal submitted by BellSouth met all proposal requirements and

is deemed responsive to the RFP.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure fiber optic services from

BellSouth. Funds are budgeted in FY03 Budget, Columbus Building Authority

Lease Revenue Bonds, Series 2001 ? 800 Microwave Conversion, Capital

Expenditures ? Over $5000; 0553-200-2436-CBA-7761.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of __________, 2002 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM F?

A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING A CONTRACT WITH E. J. KNIGHT FOR THE REMOVAL,

RECYCLING/REUSE, SCRAP METAL, BULKY ITEMS AND SIMILAR MATERIAL FROM THE

COLUMBUS LANDFILL AT A RATE OF $11.51 PER TON.



WHEREAS, the Contractor will remove, recycle/reuse, scrap metal, bulky items

and similar material from the Columbus Landfill; and,



WHEREAS, the typical items are refrigerators, stoves, washers, dryers,

furnaces, air conditioners, heat pumps, hot water heaters and large metal auto

parts; and,



WHEREAS, the Contractor will pay a fee to the City, which will be deposited

into the Waste Management and Sanitation Landfill Account.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into a contract

with E. J. Knight for the Removal, Recycling/Reuse, Scrap Metal, Bulky Items

and Similar Material from the Columbus Landfill at a rate of $11.51 per ton to

be received as revenue for the City. Revenue will be deposited into the

Integrated Waste Fund ? Recycling Fees; 0207-099-1999-REVN-4558.



______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM ?G?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT OF

$12,191.00 FOR AN ANNUAL MAINTENANCE AGREEMENT FOR THE MUG SHOT SYSTEM.



WHEREAS, the vendor will provide 24/7 maintenance support for the

Sheriff?s Department mug shot system. The maintenance period will be for one

year, from August 1, 2002 through July 31, 2003.



WHEREAS, Resolution No. 233-96 authorized the purchase of the upgraded system

from DataWorks Plus (formerly TFP, Inc.) and Resolution No. 414-01 authorized

payment for the second maintenance agreement, from August 1, 2001 through July

31, 2002.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to DataWorks Plus,

LLC, in the amount of $12,191.00 for an annual maintenance agreement for the

mug shot system. Funds are Budgeted in FY03 Budget, Sheriff -

Investigative/Fugitive, Miscellaneous Equipment Maintenance;

0101-550-2200-INFU-6519.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM H?

A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING PAYMENT TO DAKTRONICS, INC., IN THE AMOUNT OF $15,100,

FOR AN ANNUAL SERVICE AGREEMENT (JULY 2002 ? JUNE 2003) FOR VARIOUS SCOREBOARDS

AND MARQUEES AT SOUTH COMMONS.



WHEREAS, the service agreement will ensure timely repairs and eliminate

unnecessary expenses related to repairs.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Daktronics, Inc.,

in the amount of $15,100, for an annual service agreement (July 2002 ? June

2003). Funds are budgeted in FY03 Budget; Civic Center; Miscellaneous

Equipment Maintenance; 0757-160-1000-CIVC-6519.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2002 and adopted at said meeting by the

affirmative

vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM I?



A RESOLUTION



NO._______



A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) ADDITIONAL REFUSE

TRUCK CAB AND CHASSIS FROM BECK MOTOR COMPANY IN THE AMOUNT OF $413,750.00

($82,750.00 EACH) AND FIVE (5) TWENTY-FIVE YARD REAR-LOADING REFUSE BODIES FROM

CONSOLIDATED DISPOSAL SYSTEM IN THE AMOUNT OF $186,500.00 ($37,300.00 EACH).



WHEREAS, The refuse collection trucks are replacement vehicles for the

Solid Waste Division of Public Services, and will be used to pick up household

garbage throughout Columbus/Muscogee County, and;



WHEREAS, Per Resolution No. 250-02 (Bid No. 02-0074), five (5) refuse

truck cabs and chassis were purchased from Beck Motor Company and five (5)

refuse bodies from Consolidated Disposal Systems, Inc., in FY02. The bid

required vendors to provide pricing for additional purchases to be made in

FY03.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase five (5)

additional refuse truck cab and chassis from Beck Motor Company in the amount

of $413,750.00 ($82,750.00 each) and five (5) twenty-five yard rear-loading

refuse bodies from Consolidated Disposal System in the amount of $186,500.00

($37,300.00 each). Funds are budgeted in FY03 Budget, Public Services, Solid

Waste Collection ? Heavy Trucks; 0207-260-3510-GARB-7723.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor











?ITEM J?



A RESOLUTION



NO.__________





A RESOLUTION AUTHORIZING PAYMENT FOR 2002 - 2003 MEMBERSHIP DUES TO THE GEORGIA

MUNICIPAL ASSOCIATION IN THE AMOUNT OF $30,995.49.



WHEREAS, membership dues are for the City of Columbus, Georgia; and,



WHEREAS, GMA is a voluntary, non-profit organization that provides legislative

advocacy, educational, employee benefit and technical consulting services to

its members.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to the Georgia

Municipal Association in the amount of $30,995.49 for 2002 - 2003 membership

dues for the City of Columbus, Georgia. Funds are budgeted in the FY03 Budget,

City Council - Membership Dues and Fees, 0101-100-1000-CNCL-6657.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM K?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE purchase of a card swipe access control system

from command systems, inc., in the amount of $18,816.00.



WHEREAS, The vendor will provide and install the access control system

at the Civic Center.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a card swipe

access control system from Command Systems, Inc., in the amount of $18,816.00.

Funds are budgeted in FY03 Budget, Civic Center ? Capital Expenditures Over

$5000; 0757-160-1000-CIVC-7761.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of __________, 2002 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM L?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE purchase of FOUR (4) THEATRICAL MOTOR HOISTS FROM

COMMAND AUDIO VISUAL SERVICES IN THE AMOUNT OF $19,950.00.



WHEREAS, The equipment will be used by the Civic Center to install and remove

goal posts for Columbus War Dogs football games.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase four (4)

theatrical motor hoists from Command Audio Visual Services in the amount of

$19,950.00. Funds are budgeted in FY03 Budget, Civic Center ? Capital

Expenditures Over $5000; 0757-160-1000-CIVC-7761.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of __________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



DATE: July 30, 2002



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids







July 31, 2002

1. Fire Hose & Accessories (Annual Contract) ? Bid No. 03-0003

Scope of Bid

Provide fire hose in sizes 5?, 3?, 1 ?? and 1? and accessories on an ?as needed

basis? to be utilized by the Columbus Fire & E.M.S. Department of the Columbus

Consolidated Government.



August 2, 2002

1. Concessionaire Services (Annual Contract) ? RFP No. 03-0006

Scope of RFP

Provide concessionaire services at the Columbus Consolidated Government Center

Complex. The term of the contract will be for three (3) years with the option

to renew for two (2) additional twelve (12) month periods.



August 9, 2002

1. Construction Management Services for the Main Library and System

Headquarters ? RFP No. 03-0003

Scope of RFP

Provide construction management services for the new Main Library and System

Headquarters project.



2. Geotechnical-Environmental Testing Services (Annual Contract) ? RFP

No. 03-0002

Scope of RFP

Provide Columbus Consolidated Government, Engineering Department, with

geotechnical environmental services for soil and construction material testing

for the development or design of various construction projects on an ?as needed

basis?. The term of contract shall be for two years, with the option to renew

for three additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



3. Professional Negotiating Consultants (Annual Contract) ? RFP No. 03-0004

Scope of RFP

Provide Columbus Consolidated Government with qualified professional

negotiating consultants to accommodate property owners or schedule let dates

during the acquisition program on an ?as needed basis?. The term of contract

shall be for two years, with an option to renew for three additional

twelve-month periods.



August 14, 2002

1. Schatulga Road Culvert Repair ? Bid No. 03-0001

Scope of Bid

Provide construction services to repair a storm culvert on Schatulga Road.



2. Drainage Improvements ? Summit Drive, Belvedere Park & Japonica

Drive ? Bid No. 03-0002

Scope of Bid

Provide construction services for drainage improvements at Summit Drive,

Belvedere Park and Japonica Drive.





August 21, 2002

1. Street Improvements at Whitesville Road/Veterans Parkway and Blackmon Road

Turn Lane ? Bid No. 03-0004

Scope of Bid

Provide construction services for street improvements at Whitesville

Road/Veterans Parkway and Blackmon Road Turn Lane.