Columbus, Georgia

Agenda Item #___7___





Columbus Consolidated Government

Council Meeting



June 8, 2004





Agenda Report #___205___



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) EMERGENCY PURCHASE OF PUMPS FOR THE SCHATULGA ROAD LANDFILL



It is requested that Council authorize the emergency purchase of five pumps,

for the wells at the Schatulga Road Landfill, from QED Environmental System,

Inc., in the amount of $14,070.05. Water is accumulating, at a tremendous

rate, in the wells at the Schatulga Road Landfill. The increasing water levels

require City staff to manually pump the wells out, on a regular schedule, in

order to remain compliant with the City?s Air Quality Permit. The requirement

to pump the wells by the City staff reduces the available staffing at the

landfill for operation. This, in turn, requires overtime in order to meet

staffing requirements. The pumps will provide the required automation to

maintain proper water levels, as well as, reduce the amount of overtime.



QED provided pumps, under $10,000, for a similar emergency situation at Pine

Grove Landfill in September 2003. Therefore, City staff is aware of the

quality of work provided by QED in this type of situation, and requested

approval of the emergency purchase from the vendor. The City Manager?s office

approved the emergency procurement for the Schatulga Road Landfill, per the

Procurement Ordinance, Article 3-115.



Funding is available in the FY04 Budget; Integrated Waste Management Fund ?

Public Services ? Pine Grove Landfill - Operating Materials;

0207-260-3560-PGRO-6728.



* * * * * *



(B) 30 FT LOW FLOOR DIESEL BUS



It is requested that Council approve the purchase of one (1) 30 ft. Low Floor

Diesel Bus from Orion Bus Industries (Ontario, Canada) in the of $248,314.00.

The bus is a replacement that will be utilized by the METRA Transit System.



To accommodate this purchase as expediently as possible, the City is

participating in an RFP administered by the Capital District Transportation

Authority of Albany, NY. The City?s Procurement Ordinance, Article 9-101,

?Cooperative Purchasing Authorized,? allows for participation in this RFP.



The RFP administered by the Capital District Transportation Authority, Request

for Proposal No, CDTA-02-01, issued March 20, 2001, is an annual contract for

thirty-foot (30?) low floor, heavy-duty, diesel-powered buses. Proposals were

received on June 19, 2001. Orion bus Industries was the successful vendor and

entered into a contract with the Capital District Transportation Authority in

Albany, NY for a 5-year period. The procurement process administered by the

Capital District Transportation Authority meets the procurement requirements of

Columbus Consolidated Government. Per Resolution No. 179-04, the City

purchased two (2) 30 ft. low floor diesel buses from Orion Bus Industries, in

April 2004, via the same cooperative purchase. The vendor has agreed to

provide the additional bus per the same contract.



Funds are budgeted in FY04 Budget, 1999 SPLOST ?99 SPLOST Buses ? Buses ? Clean

Air Buses; 0540-695-2137-TXBS-7724-50820030. (City 10%; State 90%).





?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE OF FIVE PUMPS, FOR THE WELLS AT

THE SCHATULGA ROAD LANDFILL, FROM QED ENVIRONMENTAL SYSTEM, INC., IN THE AMOUNT

OF $14,070.05.



WHEREAS, Water is accumulating, at a tremendous rate, in the wells at the

Schatulga Road Landfill. The increasing water levels require City staff to

manually pump the wells out, on a regular schedule, in order to remain

compliant with the City?s Air Quality Permit. The requirement to pump the

wells by the City staff reduces the available staffing at the landfill for

operation. This, in turn, requires overtime in order to meet staffing

requirements. The pumps will provide the required automation to maintain proper

water levels, as well as, reduce the amount of overtime, and,



WHEREAS, QED provided pumps, under $10,000, for a similar emergency situation

at Pine Grove Landfill in September 2003. Therefore, City staff is aware of

the quality of work provided by QED in this type of situation, and requested

approval of the emergency purchase from the vendor. The City Manager?s office

approved the emergency procurement for the Schatulga Road Landfill, per the

Procurement Ordinance, Article 3-115.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make the emergency purchase of

five pumps, for the wells at the Schatulga Road Landfill, from QED

Environmental System, Inc., in the amount of $14,070.05. Funding is available

in the FY04 Budget; Integrated Waste Management Fund ? Public Services ? Pine

Grove Landfill - Operating Materials; 0207-260-3560-PGRO-6728.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 30 FT. LOW FLOOR DIESEL BUS

FROM ORION BUS INDUSTRIES (ONTARIO, CANADA) IN THE OF $248,314.00. THE BUS IS

A REPLACEMENT THAT WILL BE UTILIZED BY THE METRA TRANSIT SYSTEM.



WHEREAS, To accommodate this purchase as expediently as possible, the City is

participating in an RFP administered by the Capital District Transportation

Authority of Albany, NY. The City?s Procurement Ordinance, Article 9-101,

?Cooperative Purchasing Authorized,? allows for participation in this RFP, and,



WHEREAS, The RFP administered by the Capital District Transportation Authority,

Request for Proposal No, CDTA-02-01, issued March 20, 2001, is an annual

contract for thirty-foot (30?) low floor, heavy-duty, diesel-powered buses.

Proposals were received on June 19, 2001. Orion bus Industries was the

successful vendor and entered into a contract with the Capital District

Transportation Authority in Albany, NY for a 5-year period. The procurement

process administered by the Capital District Transportation Authority meets the

procurement requirements of Columbus Consolidated Government; and,



WHEREAS, Per Resolution No. 179-04, the City purchased two (2) 30 ft. low

floor diesel buses from Orion Bus Industries, in April 2004, via the same

cooperative purchase. The vendor has agreed to provide the additional bus per

the same contract.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) 30 ft. Low Floor

Diesel Bus from Orion Bus Industries (Ontario, Canada) in the of $248,314.00.

Funds are budgeted in FY04 Budget, 1999 SPLOST ?99 SPLOST Buses ? Buses ? Clean

Air Buses; 0540-695-2137-TXBS-7724-50820030. (City 10%; State 90%).

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: June 8, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids







June 11, 2004

1. Red Light Enforcement System (Annual Contract) ? RFP No. 04-0024

Scope of RFP

Furnish, install, implement and maintain an automated red light enforcement

system for the City of Columbus, Georgia. The contract will run for one (1)

year from the award date with provision to renew in one (1) year intervals for

three (3) additional years based on satisfactory compliance.





June 18, 2004

1. Community Planning Consulting Services ? RFP No. 04-0022

Scope of RFP

Columbus Consolidated Government is soliciting proposals for consulting

services for community planning for Columbus/Muscogee County. The selected

firm will provide consulting services, which provide direction for community

planning strategies for the County and the updating of the Comprehensive Plan.

Examples of the planning strategies are land use, historic preservation and

neighborhood conservation, transportation infrastructure, and pedestrian

movement and access.



2. Paratransit Scheduling System ? RFP No. 04-0023

Scope of RFP

Provide a paratransit scheduling system to Metra Transit System. The

paratransit scheduling system must contribute to the improvement of passenger

transport and duty planning with innovative and technologies and services. It

must improve the quality of transit services, increase productivity and create

a better and more efficient business.