Columbus, Georgia

Agenda Item #__4___





Columbus Consolidated Government

Council Meeting



June 14, 2005





Agenda Report #___88___



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) EMERGENCY PURCHASE OF HEAVY-DUTY TRUCK



It is requested that Council authorize the emergency purchase of one (1)

heavy-duty pick up truck from Carl Gregory Dodge in the amount of $30,560.00.

The Police Department will use the heavy-duty truck to pull the Blood Alcohol

Trailer, which was obtained from the Governor?s Office of Highway Safety. The

Blood Alcohol Trailer will be used at DUI check points as a breath testing

office and temporary holding cell.



The trailer was received on short notice and the department did not have a

truck with the ability to move the trailer, due to its large size. The Police

Department wanted to use the trailer immediately upon its arrival.

Consequently, the City Manager approved the purchase of the heavy-duty truck as

an emergency procurement, per the Procurement Ordinance, Article 3-115. The

Police Department requested price quotes from the following vendors:



Carl Gregory $30,560.00

Bill Heard Chevrolet 31,919.00

Riverside Ford 35,862.00



Funding is available in the FY05 Budget, 1999 SPLOST, Police/Fire,

Vehicles/Equipment, Heavy Trucks; 0540-695-2123-TXPO-7723-50110-2005V.

* * * * * *



(B) CHANGE ORDER NO. 6 FOR SCULPTURE AND FOR CD / DVD SECURITY CASES AT THE NEW

LIBRARY ? RFP NO. 03-0017



At the Council Meeting on June 14, 2005, Council referred the Scuplture by to

the Library Board for further consideration. Only the CD/DVD Secuirty cases

were approved.

It is requested that Council authorize the execution of Change Order 6 with

Batson Cook Company for a sculpture in the amount of $250,000.00 and for CD /

DVD security cases in the amount of $28,393.13 for the new Library. Council

authorized the execution of a negotiated contract with Batson Cook Company for

the Library construction, per Resolution No. 72-03 on February 11, 2003.



On May 26, 2005, the Library Board and Batson Cook Company executed a

$250,000.00 contract with Paley Studios Ltd. for the design, fabrication and

erection of a sculpture for the Library. The approximate 35' x 12' sculpture

will be placed in the Entrance Plaza of the Library.



Change Order 6 also includes the purchase of CD / DVD security cases, in the

amount of $28,393.13, from ShopGuard USA, Inc. The cases will be used to

prevent theft of the items from the Library.



Funding is available from the FY05 Budget, General Obligation Sales Tax Bond

Series 2003 ? Library, General Construction;

0556-200-2451-TXLB-6561-50500-20000-0.



?ITEM A?



A RESOLUTION



NO. __________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HEAVY DUTY PICK-UP TRUCK FROM

CARL GREGORY DODGE IN THE AMOUNT OF $30,560.00.



WHEREAS, the Police Department will use the heavy-duty truck to pull the Blood

Alcohol Trailer, which was obtained from the Governor?s Office of Highway

Safety. The Blood Alcohol Trailer will be used at DUI check points as a breath

testing office and temporary holding cell.; and,



WHEREAS, the trailer was received on short notice and the department did not

have a truck with the ability to move the trailer, due to its large size. The

Police Department wanted to use the trailer immediately upon its arrival.

Consequently, the City Manager approved the purchase of the heavy-duty truck as

an emergency procurement, per the Procurement Ordinance, Article 3-115.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) heavy

duty pick up truck from Carl Gregory Dodge in the amount of $30,560.00.

Funding is available in the FY05 Budget, 1999 SPLOST, Police/Fire,

Vehicles/Equipment, Heavy Trucks; 0540-695-2123-TXPO-7723-50110-2005V.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor

?ITEM B?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECTUION OF CHANGE ORDER NO. 6 CD / DVD SECURITY

CASES IN THE AMOUNT OF $28,393.13 FOR THE NEW LIBRARY.



WHEREAS, Change Order 6 includes the purchase of CD / DVD security cases, in

the amount of $28,393.13, from ShopGuard USA, Inc. The cases will be used to

prevent theft of the items from the Library.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute Change Order No. 6 for CD

/ DVD security cases from ShopGuard USA, Inc., in the amount of $28,393.13 for

the new Library. Funding is available from the FY05 Budget, General Obligation

Sales Tax Bond Series 2003 ? Library, General Construction;

0556-200-2451-TXLB-6561-50500-20000-0.





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: June 14, 2005



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids







June 15, 2005

1. Radio Equipment Buildings ? RFB No. 05-0065

Scope of RFB

Columbus Consolidated Government (the City) is requesting bids for all labor,

equipment and materials to construct a new Radio Equipment Building for the

Garfield Drive Radio Tower Site and to expand an existing Radio Equipment

Building for the River Road Tower Site. Both Radio Equipment Buildings (will)

house radio communication equipment for the City?s 800 MHz Radio Communication

System.



2. Weather Station ? RFB No. 05-0079

Scope of RFB

Provide and install a weather station to be used by the Columbus Fire/EMS

Department.



3. Security Cameras (Annual Contract) ? RFB No. 05-0086

Scope of RFB

Provide security cameras to be installed on buses for the METRA

Transit System of the Columbus Consolidated Government.



June 17, 2005

1. Cherokee Avenue Guardrail ? RFB No. 05-0089

A Mandatory Pre-Bid Conference / Site Visit will be held at 9:00 AM on Friday,

June 17, 2005 at the Lakebottom Park Concession Stand (directions attached).

Vendors will be allowed a 10-minute grace period. Any vendor who is not

present at the Lakebottom Park Concession Stand within 10 minutes after the

time slated for the beginning of the mandatory pre-bid conference/site visit

shall not be allowed to participate any further in the bid process.



June 22, 2005

1. Traffic Signal Contractor (Annual Contract) ? RFB No. 05-0080

Scope of RFB

Contract with a qualified Traffic Signal Contractor who has the experience,

expertise and necessary equipment to perform traffic signal construction work

for the City on an annual ?as needed basis?. The contract term shall be for

two years, with the option to renew for three (3) additional twelve-month

periods, if agreeable to both parties.



2. Swipe Card Vending Machine? RFB No. 05-0073

Scope of RFB

Provide and install a swipe card vending machine to be used by the Metra

Transit System of the Columbus Consolidated Government. The swipe card vending

machine will accept fare pay and must have the ability to make change in both

bills and coins. It must also be compatible with the current GFI CentsABill

swipe cards and farebox system.



June 24, 2005

1. 450? Self Supporting Radio Tower Installation/Erection ? RFB No. 05-0061

Scope of RFB

The Columbus Consolidated Government desires to select a qualified vendor to

provide installation for a Valmont U-42.0 x 450? (or equal) self-supporting

galvanized steel radio tower.



June 29, 2005

1. Improvements to Fire Training Center ? RFB No. 05-0088

Scope of RFB

This work shall consist of all labor and material to construct concrete repairs

to the Burn Building of Columbus Fire and Emergency Medical Services. The

Contractor shall use due caution and observe all applicable OSHA standards to

prevent property damage and injury to workmen.



July 6, 2005

1. Cherokee Avenue Guardrail ? RFB No. 05-0089

Scope of Bid

The Department of Engineering is Requesting Proposals to construct ?T? Beam

Guardrail in accordance with Georgia Department of Transportation (GDOT)

standards along the west side of Cherokee Avenue. Beginning on the north side

of Garrard Street and continuing northward along Cherokee Avenue to

approximately 500 feet north of the intersection of Cherokee Avenue and Elgin

Drive.