Columbus, Georgia

Agenda Item #_______





Columbus Consolidated Government

Council Meeting



03/12/02



Agenda Report # __________





TO: Mayor and Councilors



SUBJECT: FY2003 Grant Application for Capital and Planning Assistance



INITIATED BY: Department of Transportation/METRA

_______________________________





Recommendation: Authorize the Department of Transportation/METRA to apply to

the Federal Transit Administration (FTA) and the Georgia Department of

Transportation (GDOT) for capital, planning and operating grants in the amount

of $1,445,472. Approval is also requested to authorize the City Manager or

Mayor to accept grant funds if approved, and execute contracts with FTA and

GDOT.



Background: The city has been applying for capital, planning and operating

grants to the Federal Transit Administration and the Georgia Department of

Transportation since 1972. The Federal Transit Administration Grants are

funded in the following manner:



CAPITAL PLANNING OPERATING



Federal 5307 80% 80% 0%

State 5307 10% 10% 0%

Local 5307 10% 10% 100%



State 5303 0% 90% 0%

Local 5303 0% 10% 0%



The Georgia Department of Transportation provides capital and planning

assistance in the amount of 10% of the total capital and planning grants to the

Federal Transit Administration. The city government has provided the required

match on grants to FTA and GDOT since 1972.











Analysis:

Title 49 U.S.C. Section 5307

(Formerly Section 9)



Grant Category City GDOT FTA Total

Capital 5307 $ 139,481 $139,481 $1,115,847 $1,394,809

Operating 5307 $2,582,533 $ 0 $ 0 $2,582,533

Planning 5307 $ 15,439 $ 15,439 $ 123,518 $ 154,396

Total 5307 $2,737,453 $154,920 $1,239,365 $4,131,738







Title 49 U.S.C. Section 5303

(Formerly Section 8)



Grant Category City GDOT FTA Total

Planning 5303 $ 5,688 $ 51,187 $ 0 $ 56,875





Financial Considerations: If the City does not apply for the grants, Columbus

would be turning down $1,239,365 in federal and $206,107 in state funds to

support public transportation in our local community.



Legal Considerations: The intent to apply for a Federal Transit Grant listing

the program of projects must be advertised in the local paper. A resolution

must be submitted with the application from the City Council authorizing

application for a grant, authorizing the City Manager or Mayor to accept the

grant and enter into a contract with the Federal Transit Administration and the

Georgia Department of Transportation.



Recommendations/Actions: Approve application for capital, planning and

operating grants from the Federal Transit Administration and the Georgia

Department of Transportation in the total amount of $1,445,472 and further

authorizing the City Manager or Mayor to accept the grant, if approved, and

enter into a contract with the Federal Transit Administration and the Georgia

Department of Transportation.



EXHIBIT 3



A RESOLUTION



NO. ___________



A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO FILE AN

APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA,

AND GEORGIA DEPARTMENT OF TRANSPORTATION, FOR A GRANT UNDER TITLE 49 U.S.C.,

SECTION 5303.



WHEREAS, the Secretary of the US Department of Transportation and the

Commissioner of the Georgia Department of Transportation are authorized to make

grants for mass transportation projects; and,



WHEREAS, the contract for financial assistance will impose certain

obligations upon the applicant, including the provision of the City share of

the project costs, $5,688; and,



WHEREAS, the FY2003 UPWP indicates the amount of the Section 5303 funds of

45,500 and the state share by the Georgia Department of Transportation as

$5,687; and,



WHEREAS, it is required by the U.S. Department of Transportation in

accord with the provisions of Title VI of the Civil Rights Act of 1964, that in

connection with the filing of an application for assistance under Title 49

U.S.C. the Applicant gives an assurance that it will comply with Title VI of

the Civil Rights Act of 1964 and other pertinent directives and the U.S.

Department of Transportation requirements thereunder; and,



WHEREAS, it is the goal of the Applicant that Minority Business

Enterprise (Disadvantaged Business Enterprise and Women?s Business Enterprise)

be utilized to the fullest extent possible in connection with this project, and

that definitive procedures shall be established and administered to ensure that

minority business shall have the maximum feasible opportunity to compete for

contracts and purchase orders when procuring construction contracts, supplies

equipment contracts, or consultant and other services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS

FOLLOWS:



(1) That the City Manager hereinafter referred to as the Official is

authorized to execute and file an application on behalf of the Consolidated

Government of Columbus, Georgia with the Georgia Department of Transportation,

to aid in the financing of a technical study grant to implement specific items

of the FY2003 Unified Planning Work Program;



(2) That the Official is authorized to execute and file with such application

and assurance or any other document required by the U.S. Department of

Transportation and the Georgia Department of Transportation effectuating the

purposes of this grant;



(3) That the Official is authorized to furnish such additional information as

the U.S. Department of Transportation and the Georgia Department of

Transportation may require in connection with the application or the project;



(4) That the Official is authorized to set forth and execute Minority Business

Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business

Enterprise) policies and procedures in connection with the project?s

procurement needs; and,



(5) That the Official is authorized to execute a grant agreement on behalf of

the Consolidated Government of Columbus, Georgia with the Georgia Department of

Transportation to aid in the financing of a technical study grant to implement

specific items of the Columbus, Georgia Unified Planning Work Program.





The undersigned duly qualified City Manager of the Consolidated

Government of Columbus, Georgia certifies that the foregoing is true and

correct of a resolution, adopted at a legally convened meeting of the Council

of Columbus, Georgia held on _______________, 2002 and adopted at said meeting

by the affirmative vote of ________ members of said Council.





Councilor Allen voting ________



Councilor Henderson voting ________



Councilor Hunter voting ________



Councilor McDaniel voting ________



Councilor Poydasheff voting ________



Councilor Rodgers voting ________



Councilor Smith voting ________



Councilor Suber voting ________



Councilor Turner Pugh voting ________



Councilor Woodson voting ________ _____









__________________________________________

______________________________

TINY B. WASHINGTON BOBBY G. PETERS

CLERK OF COUNCIL MAYOR



Agenda Item # __________





A RESOLUTION



NO. ____________



A RESOLUTION AUTHORIZING THE MAYOR OR CITY MANAGER OF COLUMBUS, GEORGIA TO

APPLY TO THE FEDERAL TRANSIT ADMINISTRATION (FTA) AND GEORGIA DEPARTMENT OF

TRANSPORTATION (GDOT) FOR FY2003 CAPITAL AND PLANNING ASSISTANCE UNDER TITLE 49

U.S.C. SECTION 5307 AND TO CONTRACT WITH FTA AND GDOT ON BEHALF OF THE CITY

SHOULD THE APPLICATION RECEIVE APPROVAL.



WHEREAS, under the Title 49 U.S.C., Section 5307, the Secretary of the

Department of Transportation, United States of America (USDOT) is authorized to

make grants for mass transit planning and capital improvement; and,



WHEREAS, the Columbus Department of Transportation/METRA is designated

the recipient of these transit funds: and,



WHEREAS, the City owns and operates the Columbus Department of

Transportation/METRA, the public transit operates in Columbus, Georgia

Urbanized Area: and,



WHEREAS, the City may apply to FTA for an assistance contract covering

up to eighty percent (80%) of the eligible planning and capital improvement

expenses for the City and up to fifty percent (50%) of eligible METRA operating

expense; and,



WHEREAS, the City may apply to the Georgia Department of Transportation

(GDOT) for a contract for capital and planning assistance covering up to fifty

percent (50%) of eligible expenses of the non-FTA share; and,



WHEREAS, such contracts will impose certain obligations upon the City

including the provision of the local share of project cost; and,



WHEREAS, FY2002 shares for these programs as currently projected are as

follows:



Title 49 U.S.C. Section 5307

(Formerly Section 9)



City GDOT FTA Total

Capital $ 139,481 $139,481 $1,115,847 $1,394,809

Operating $2,582,533 $ 0 $ 0 $2,582,533

Planning $ 15,439 $ 15,439 $ 123,518 $ 154,396

Total $2,737,453 $154,920 $1,239,365 $4,131,738







WHEREAS, in connection with the filing of an application for assistance

under the U.S.C., USDOT requires, in accordance with the provisions of the

Title VI of the Civil Rights Act of 1964, that the applicant gives an assurance

that will comply with Title VI and all USDOT requirements thereunder, and



WHEREAS, it is the goal of the City to utilize disadvantaged businesses

enterprises (DBEs) to the greatest extent practical in the City procurement

under this project, and to establish and administer definitive procedures to

ensure that DBEs shall have the maximum feasible opportunity to compete in City

procurement for supplies, equipment, construction, and consultant or other

services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



(1)

That the Mayor or City Manager is authorized to apply to FTA on behalf

of the City for FY2003 capital and planning financial assistance;



(2)

That the Mayor or City Manager is authorized to apply to GDOT on behalf

of the City for FY2003 capital and planning assistance to match FTA assistance;



(3)

That the Mayor or City Manager is authorized to execute contracts in

accordance with FY2003 expenses on behalf of the City with FTA and GDOT for the

purpose of receiving FTA and GDOT funds should the application be approved;



(4)

That the City gives assurance that, should such contract be executed,

it is the intent of the Council to commit its local share of capital, planning,

and operating costs under the FY2003 Program of Projects.



(5)

That the Mayor or City Manager is authorized to execute (or to delegate

to the Department of Transportation/METRA) and file with such application any

assurance or other documents required by USDOT or FTA in connection with the

application, including any assurance concerning the purpose of the Title VI of

the Civil Rights Act of 1964.



(6)

That the Department of Transportation/METRA is authorized to furnish

such additional information as may be required in connection with the

application, and to requisition federal or state funds to reimburse the City

for eligible expenses under any resulting grant contract;



(7)

That the DBE Coordinator, as the DBE Affirmative Action Liaison Officer

for the City, is authorized to establish and administer DBE policies in

connection with projects procurement needs.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held on the day of , 2002, and adopted at said

meeting by the affirmative vote of ________ members of said council.



Councilor Allen voting ______

Councilor Rodgers voting ______

Councilor Henderson voting ______

Councilor Smith voting ______

Councilor Hunter voting ______

Councilor Suber voting ______

Councilor McDaniel voting ______

Councilor Turner Pugh voting ______

Councilor Poydasheff voting ______

Councilor Woodson voting ______







__________________________

TINY B. WASHINGTON BOBBY G. PETERS

CLERK OF COUNCIL MAYOR