Agenda Item #___2___
Columbus Consolidated Government
Council Meeting
February 10, 2004
Agenda Report #____154____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SPORT UTILITY VEHICLES ? BID NO. 04-0034
It is requested that Council authorize the purchase of five (5) sports utility
vehicles from Bill Heard Chevrolet in the amount of $120,850.00.
The sport utility vehicles are replacements and will be utilized by the Police
Department?s Detective ID unit to transport identification/investigation
equipment to crime scenes, etc.
Fifty-two bid invitations were mailed. Six bids were received on December 10,
2003. This bid has been advertised, opened and reviewed. The bidders were:
1 Allan Vigil Ford failed to meet specifications due to inability to provide
side impact airbags and carpeting as required per the specifications. The
vendor has been notified in writing.
2 Rivertown Ford failed to meet specifications due to inability to provide side
impact airbags and carpeting as required per the specifications. The vendor
has been notified in writing.
3 Legacy Ford Mercury failed to include warranty. Therefore, the vendor?s bid
was deemed incomplete.
Funds for the sport utility vehicles are budgeted in FY04 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Police-Vehicles;
0540-695-2123-TXPO-7721-5011004V.
* * * * * * * *
(B) PAYMENT FOR INTERNET CONNECTIVITY SERVICES FOR CLERK OF SUPERIOR COURT
It is requested that Council approve payment to MCI in the amount of $12.984.00
for Internet connectivity services for the Clerk of Superior Court.
Per resolution No 248-02 (RFP #02-0032), Corcom was awarded the contract to
provide archival, indexing & transmission services of court records for the
Clerk of Superior Court. Included in the contract was the provision for the
vendor to provide Internet connectivity to establish and maintain a web site.
The web site is designed for the office to communicate and transmit, both past
and future, records efficiently and in compliance with future demands upon the
court system. To facilitate the Internet connectivity and develop the
web-site, Corcom was obligated to furnish the internet service through August
2003.
The current bill is for unpaid charges from September 2003-February 2004 for
which the City is responsible for paying. In the future the Internet
connectivity for the Clerk?s office will be handled by the Information
Technology Department.
Funds are available in the FY04 Budget, Superior Court ? Clerk of Superior
Court ? Contractual Services; 0101-500-3000-6319.
* * * * * * * *
(C) LEGAL FEES
It is requested that Council approve payment of legal fees to Smith and Smith,
in the amount of $13,417.51, for professional consulting services rendered in
Civil Action No. 99-W-270-E pertaining to John Henry Spivey v Byron Hickey, et
al., in the United States District Court for the Middle District of Alabama
Eastern Division.
Funds are available in FY04 Budget pending approval of mid-year budget
adjustment, City Attorney, Consulting; 0101-120-1000-ATTY-6315.
?ITEM A?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) SPORTS UTILITY
VEHICLES FROM BILL HEARD CHEVROLET IN THE AMOUNT OF $120,850.00.
WHEREAS, The sport utility vehicles are replacements and will be
utilized by the Police Department?s Detective ID unit to transport
identification/investigation equipment to crime scenes, etc.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase five (5) sports
utility vehicles from Bill Heard Chevrolet in the amount of $120,850.00. Funds
for the sport utility vehicles are budgeted in FY04 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Equipment Police;
0540-695-2123-TXPO-7721-5011004V.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING THE PAYMENT TO MCI IN THE AMOUNT OF $12,984.00
FOR INTERNET CONNECTIVITY SERVICES FOR THE CLERK OF SUPERIOR COURT.
WHEREAS, Per Resolution No. 248-02 (RFP #02-0032), Corcom was awarded
the contract to provide archival, indexing & transmission services of court
records for the Clerk of Superior Court. Included in the contract was the
provision for the vendor to provide Internet connectivity to establish and
maintain a web site. The web site is designed for the office to communicate
and transmit, both past and future, records efficiently and in compliance with
future demands upon the court system. To facilitate the Internet connectivity
and develop the web-site, Corcom was obligated to furnish the internet service
through August 2003; and,
WHEREAS, The current bill is for unpaid charges from September
2003-February 2004. In the future the Internet connectivity for the Clerk?s
Office will be handled by the Information Technology Department.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to pay to MCI, in the amount
of $12.984.00, for Internet connectivity services for the Clerk of Superior
Court. Funds are available in the FY04 Budget, Superior Court ? Clerk of
Superior Court ? Contractual Services; 0101-500-3000-6319.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING PAYMENT OF LEGAL FEES TO SMITH AND SMITH, IN
THE AMOUNT OF $13,417.51, FOR PROFESSIONAL CONSULTING SERVICES RENDERED IN
CIVIL ACTION NO. 99-W-270-E PERTAINING TO JOHN HENRY SPIVEY-V-BYRON HICKEY, ET
AL., IN THE UNITED STATES DISTRICT COURT FOR THE MIDDLE DISTRICT OF ALABAMA
EASTERN DIVISION.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment for legal
fees to Smith and Smith, in the amount of $13,417.51, for professional
consulting services rendered in Civil Action No. 99-W-270-E pertaining to John
Henry Spivey v Byron Hickey, et al., in the United States District Court for
the Middle District of Alabama Eastern Division. Funds are available in the
FY04 Budget pending approval of mid-year budget adjustment, City Attorney,
Consulting; 0101-120-1000-ATTY-6315.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
DATE: February 10, 2004
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
February 18, 2004
1. Three Wheeled Patrol Vehicles ? Bid No. 04-0052
Provide two (2) Three Wheeled Patrol Vehicles to be used by the Columbus Police
Department for security at the Columbus Riverwalk, Civic Center, and special
events.
2. Commercial Washer And Dryer ? Bid No. 04-0051
Provide one (1) Braun end loader washer extractor model #100NESP-2 (or equal)
and one (1) Cissell gas dryer model #L44CD42G
(or equal) to be used by the Muscogee County Jail.
3. Miscellaneous Fire Equipment ? Bid No. 04-0053
Scope of Bid
Provide miscellaneous fire equipment to Columbus Fire and Emergency Medical
Services. The equipment consists of nozzles, chain saws, generators, pike
poles, pike mounts, etc. The City will award this bid per line-item or in
total; whichever the City determines is in its best interest.
4. Award Trophies and Other Miscellaneous Awards (Annual Contract) ? Bid
No. 04-0046
Scope of Bid
Provide on an ?as needed basis? to include trophies, plaques, hats, medal
trophy display cases, tombstone trophies and acrylics, t-shirts and golf
shirts. The contract shall be for two years with the option to renew for two
additional years. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
5. Ambulance Cot Platforms ? Bid no. 04-0057
Scope of Bid
The Columbus Fire and Emergency Medical Services will purchase eight
(8) Ferno Large Body Surface (LBS) platforms for use with existing
Ferno 93-P PROFlexx cots. Ferno is the standardized cots for
Columbus Fire and Emergency Medical Services; therefore, the City will only
consider bids for the Ferno LBS platforms.