Agenda Item #___5___
Columbus Consolidated Government
Council Meeting
March 8, 2005
Agenda Report #____34____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) DEMOLITION SERVICES (ANNUAL CONTRACT) ? RFP NO. 05-0006
It is requested that Council approve the contract with Reaves Wrecking Company,
Inc., for Demolition Services. Contractor will provide all necessary
equipment, materials, transportation and labor for residential and commercial
demolition services for the Consolidated Government of Columbus, Georgia. This
agreement will include projects primarily from Inspections & Code, Community
Reinvestment and Right of Way Acquisition Division.
The initial term of the contract shall be for two years, with the option to
renew for three additional twelve-month periods. The contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Request for proposals were mailed to twelve vendors and the RFP has been
advertised. One proposal was received, January 21, 2005 from the following
offeror.
Reaves Wrecking Company (Columbus, GA)
Proposal was reviewed by the Evaluation Committee members, which consisted of
representatives from Inspections & Code, Community Reinvestment and Right of
Way Acquisition Division. During the evaluation process, Reaves Wrecking
Company was deemed responsive to the RFP. The City?s Procurement Ordinance
Article 3-110, Competitive Sealed Proposals for the procurement of Equipment,
Supplies and Professional Services, governs the RFP process. During the
process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. If Council does not approve
the recommended offeror, the RFP will be re-advertised and a new process will
begin. Cost results have been submitted to the City Manager in a separate memo
for information purposes.
Funds are budgeted each fiscal year for this on-going expense, Real Estate ?
Demolition Services, 0101-130-2400-REAL-6381; Inspections & Code ? Demolition
Services, 0101-240-2200-INSP-6381; Community & Economic Development ?
Demolition Services, 0210-240-3450-RDEV-6381; Right of Way Acquisition ?
Various Projects from Paving Fund Supported CIP & 1999 SPLOST, 0508-660-3000 &
0540-695-2126.
* * * * * * *
(B) FORD CROWN VICTORIA PURSUIT VEHICLES AND ACCESSORIES ?
RFB NO. 05-0039
It is requested that Council authorize the purchase of thirty-eight (38)
pursuit vehicles and accessories from Carl Gregory in the amount of $808,833.75.
The pursuit vehicles are replacements for the Marshal, Sheriff and Police
Departments. The Sheriff?s Department will receive five (5) vehicles. The
Marshal?s Department will receive three (3) vehicles and the Police Department
will receive thirty (30) vehicles.
Sixty-seven bid invitations were mailed. Six bids were received on January 5,
2005. This bid has been advertised, opened and reviewed. Please see attached
bid tabulation:
Funds for thirty (30) vehicles and accessories for the Police Department, in
the amount of $641,483.06, are budgeted in FY05 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Police Vehicles;
0540-695-2123-TXPO-7721-50110-2005V and 2005E.
Funds for three (3) vehicles and accessories for the Marshal?s Department, in
the amount of $62,420.09, are budgeted in FY05 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Marshal Vehicles;
0540-695-2123-TXMS-7721-50140-2004V and 2005E.
Funds for five (5) vehicles and accessories for the Sheriff?s Department, in
the amount of $104,930.60, are budgeted in FY05 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-2005V and 2005E.
* * * * * * *
(C) MID-SIZE ADMINISTRATIVE SEDANS? RFB NO. 05-0052
It is requested that Council authorize the purchase of sixteen (16) mid-size
administrative sedans from Freeway Ford in the amount of $204,183.52.
The administrative sedans are replacement vehicles for the Sheriff and Police
Departments. The Sheriff?s Department will receive three (3) sedans, and the
Police Department will receive thirteen (13) sedans.
Fifty-two bid invitations were mailed. Six bids were received on February 23,
2005. This bid has been advertised, opened and reviewed. The bidders were:
(16 Units)
Vendors UNIT COST Total Cost
Freeway Ford (Columbus, GA) $ 12,761.47 $ 204,183.52
Allan Vigil Ford (Morrow, GA) $ 12,889.00 $ 206,224.00
Rivertown Ford (Columbus, GA) $ 13,000.00 $ 208,000.00
Bill Heard Chevrolet (Columbus, GA) $ 13,382.00 $ 214,112.00
Jay Auto Group (Columbus, GA) $ 16,218.98 $ 259,503.68
Nash Chevrolet (Lawrenceville, GA) $ 16,340.98 $ 261,455.68
Funds for thirteen (13) administrative sedans for the Police Department, in the
amount of $165,899.11, are budgeted in FY05 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Police Vehicles;
0540-695-2123-TXPO-7721-50110-2005V.
Funds for three (3) administrative sedans for the Sheriff?s Department, in the
amount of $38,284.41, are budgeted in FY05 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-2005V.
* * * * * *
(D) LOTUS NOTES ANNUAL LICENSE RENEWAL
It is requested that Council approve payment to IBM Corporation, in the amount
of $39,786.40, for the Lotus Notes annual license renewal.
The license renewal will cover Lotus Notes, Sametime, Domino, D.U.C.S. and
H.A.T.S. license and maintenance support for a twelve-month period, beginning
March 1, 2005 through February 28, 2006.
Lotus Notes is an IBM developed software. Therefore, the IBM Corporation is
considered an only known source for the license and maintenance support.
Funds are available in the FY05 Budget, Information Technology ? Software
Lease; 0101-210-1000-ISS-6541.
* * * * * *
(E) OPTIMA DIESEL TROLLEY BUS
It is requested that Council approve the purchase of one (1) Optima diesel
trolley bus from Optima Bus Corporation (Valley Center, KS) in the of
$250,000.00. The bus is a replacement that will be utilized by the METRA
Transit System.
To accommodate this purchase as expediently as possible, the City is
participating in an RFP administered by CamTran, (Cambria County Transit
Authority of Jonestown, PA). The City?s Procurement Ordinance, Article 9-101,
?Cooperative Purchasing Authorized,? allows for participation in this RFP.
The RFP administered by CamTran, Request for Proposal No. 00-0609, is an annual
contract for Optima diesel trolley buses. Proposals were received on June 22,
2000. Optima Bus Corporation was the successful vendor and entered into a
contract with CamTran for a 5-year period. The procurement process administered
by CamTran meets the procurement requirements of Columbus Consolidated
Government; and Optima Bus Corporation has agreed to provide one (1) Optima
diesel trolley bus to the City under the same contract.
Funds are budgeted in FY05 Budget, 1999 SPLOST ?99 SPLOST Buses ? Buses ? Clean
Air Buses; 0540-695-2137-TXBS-7724-50820030.
* * * * * * *
(F) ANNUAL MAINTENANCE AND SUPPORT AGREEMENT FOR THE OASIS SYSTEM
It is requested that Council approve payment to Cole-Layer-Trumble Company
(Atlanta, GA), in the amount of $51,263.00, for maintenance service and support
of the Oasis System, for an eleven-month period, February 2005 through December
2006. Payments will be made in monthly installments. This maintenance
provides Information Technology, the Tax Assessor's Office and the Tax
Commissioner's Office with software enhancements, documentation updates, Users
Group Support and Hotline Support for the OASIS property tax and appraisal
system. This maintenance has been budgeted and approved annually since the
OASIS software system was purchased in 1985.
Funds are budgeted in the FY05 Budget, Information Technology - Software Lease;
0101-210-1000-ISS-6541.
* * * * * * *
(G) CONTINUATION OF THE CORRECTIVE ACTION PLAN (CAP-B) FOR THE FUEL DEPOT
It is requested that Council approve an agreement with Geotechnical and
Environmental Consultants (GEC), in the amount of $29,663.00, to perform
geotechnical services related to the continuation of the corrective action Plan
(CAP-B) for the fuel tanks at the fleet shop.
On November 30, 2004 Council approved, per Resolution #511-04, Geotechnical
Environmental Consultants to perform the geotechnical services required for the
Correction Action Plan (Cap-B) Addendum, mandated by EPD for the fuel tanks at
the fleet shop. The City was required to acquire additional data about the
gasoline release and the subsurface media (soil/groundwater). This information
was used to evaluate the release in the subsurface, particularly with regards
to its impact to any downgradient receptors (wells, surface water bodies,
etc?). The vendor completed that portion of the plan and submitted the report
to the EPD and Georgia Department of Natural Resources. After reviewing the
report, EPD issued a letter dated, January 2, 2005, delineating the following
additional requirements:
1 Installation of six additional wells for extraction and delineation of the
free product plume.
2 Perform a vacuum extraction event and propose a remedial action plan as a
result of the event.
3 Estimate the predicated impact on the nearest receptor, Weracoba Creek.
Based on the proposed scope of work required GEC estimates the cost at
$29,663.00. This cost is based on an assumed maximum production of 2,500
gallons of contaminated groundwater during the vacuum extraction event. Should
an additional volume of groundwater be produced, its transport and disposal
will be invoiced as needed based on contingency costs submitted to the Public
Services Department. The City is required to respond to EPD by March 31,2005.
GEC was chosen to perform the addendum because they executed the original
corrective action plan while under annual contract with the city for
Geotechnical and Environmental Testing Services.
Funds are available in the FY05 budget; Sewer Fund Supported Capital
Projects-Contingency-Fleet Management-EPA; 0508-660-2000-CPSF-9801-20771.
* * * * * * *
(H) FURNITURE FOR MARSHAL?S OFFICE
It is requested that Council approve the purchase of furniture, for the
Marshal?s Office, from Kimball International, in care of The Overby Company, in
the amount of $10,004.80. The purchase will be made via Georgia State Wide
Contract #S-030748, for which The Overby Company is an authorized dealer for
Kimball International.
The furniture includes chairs, desks, hutch units etc?and will be used to
furnish the renovated offices of the Marshal.
Funds are available in the FY05 Budget: Municipal Court ? Marshal - Furniture;
0101-530-3000-MRSH-7731.
* * * * * * * *
(I) AUTOPULSE RESUSCITATION SYSTEM
It is requested that Council approve the purchase of an AutoPulse Resuscitation
System from Zoll Medical Corporation in the amount of $14,910.00. The
AutoPulse Resuscitation System will be used by the Department of Fire and EMS.
The equipment will be placed on one of the engine companies in the outlying
areas of Columbus. The City currently has eight AutoPulse systems. The eight
units were purchased in September 2004 with funds donated to the Columbus
Technical Foundation, which were ear marked for Columbus Fire and EMS.
The AutoPulse Resuscitation System is used to provide automatic chest
compressions in the event of cardiac arrest. The AutoPulse automatically pumps
the patient?s chest in order to circulate blood to the heart and brain. This
system is more reliable than manual CPR procedures. Additionally, The rescuer
is relieved of the arduous task of performing chest compressions and can focus
on ventilation and other necessary interventions.
The AutoPulse Resuscitation System consists of the portable AutoPulse Platform,
a single-patient-use LifeBand? chest band and a rechargeable battery pack with
a state-of-the-art recharger.
Zoll Manufacturing has recently acquired Revivant Corporation, the developer of
the AutoPulse System. Therefore, the vendor is considered an only known source
for this purchase.
Funds are available in the FY05 Budget: Department of Fire & EMS ?
Logistics/Support ? Capital Expenditures Over $5,000; 0101-410-3610-LOGI-7761.
* * * * * * *
(J) EMERGENCY REPAIR OF CEILING AT THE JAIL ADDITION
It is requested that Council approve payment for emergency ceiling repair
services at the Jail addition to be performed by Smith Raymond in the amount of
$38,580.00.
The emergency repair is required because inmates have displaced sprinkler heads
in the showers, causing plumbing leaks. The water has leaked into the
ceilings, and consequently deteriorated the gyp board ceilings in showers and
dorms. Six small showers, nine large showers and five dorms are showing
significant damage and need immediate repair.
Smith Raymond was the vendor who installed the ceilings in the Jail addition.
Therefore, the Engineering Department obtained pricing from the vendor to do
the work. Per the Procurement Ordinance, City Manager Hugley gave
authorization to proceed with the emergency repair.
Funding is available in the FY05 Budget: Columbus Building Authority Series
1999B ? Contingency ? Jail Expansion; 0550-200-2431-CBA-9801-40203-2000B.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A ANNUAL CONTRACT WITH REAVES WRECKNG
COMPANY FOR DEMOLITION SERVICES ON AN "AS NEEDED BASIS".
WHEREAS, an RFP was administered (RFP No. 05-0006) and one proposal was
received; and,
WHEREAS, the proposal submitted by Reaves Wrecking Company met all proposal
requirements and is deemed responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for two years, with
the option to renew for three additional twelve-month periods. The renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Reaves
Wrecking Company for demolition services on an ?as needed basis?. Funds are
budgeted each fiscal year for this on-going expense, Real Estate ? Demolition
Services, 0101-130-2400-REAL-6381; Inspections & Code ? Demolition Services,
0101-240-2200-INSP-6381; Community & Economic Development ? Demolition
Services, 0210-240-3450-RDEV-6381; Right of Way Acquisition ? Various Projects
from Paving Fund Supported CIP & 1999 SPLOST, 0508-660-3000 & 0540-695-2126.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2005 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY-EIGHT (38) PURSUIT VEHICLES AND
ACCESSORIES FROM CARL GREGORY IN THE AMOUNT OF $808,833.75.
WHEREAS, the pursuit vehicles are replacements for the Marshal, Sheriff and
Police Departments. The Sheriff?s Department will receive five (5) vehicles.
The Marshal?s Department will receive three (3) vehicles and the Police
Department will receive thirty (30) vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager, is hereby authorized to purchase thirty-eight
(38) pursuit vehicles and accessories from Carl Gregory in the amount of
$808,833.75. Funds for thirty (30) vehicles and accessories for the Police
Department, in the amount of $641,483.06, are budgeted in FY05 Budget, 1999
SPLOST ? Police/Fire/Vehicles/Equipment ? Automobiles ? Police Vehicles;
0540-695-2123-TXPO-7721-50110-2005V and 2005E. Funds for three (3) vehicles
and accessories for the Marshal?s Department, in the amount of $62,420.09, are
budgeted in FY05 Budget, 1999 SPLOST ?Police/Fire/Vehicles/Equipment ?
Automobiles ? Marshal Vehicles; 0540-695-2123-TXMS-7721-50140-2004V and 2005E.
Funds for five (5) vehicles and accessories for the Sheriff?s Department, in
the amount of $104,930.60, are budgeted in FY05 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-2005V and 2005E.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2005 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PURCHASE OF SIXTEEN (16) MID-SIZE ADMINISTRATIVE
SEDANS FROM FREEWAY FORD IN THE AMOUNT OF $204,183.52.
WHEREAS, the administrative sedans are replacement vehicles for the Sheriff and
Police Departments. The Sheriff?s Department will receive three (3) sedans and
the Police Department will receive thirteen (13) sedans.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase sixteen (16)
mid-size administrative sedans from Freeway Ford in the amount of $204,183.52.
Funds for thirteen (13) administrative sedans for the Police Department, in the
amount of $165,899.11, are budgeted in FY05 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Police Vehicles;
0540-695-2123-TXPO-7721-50110-2005V. Funds for three (3) administrative sedans
for the Sheriff?s Department, in the amount of $38,284.41, are budgeted in FY05
Budget, 1999 SPLOST ?Police/Fire/Vehicles/Equipment ? Automobiles ? Sheriff
Vehicles; 0540-695-2123-TXSH-7721-50130-2005V.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2005 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PAYMENT TO IBM CORPORATION, IN THE AMOUNT OF
$39,786.40, FOR THE LOTUS NOTES ANNUAL LICENSE RENEWAL.
WHEREAS, the license renewal will cover Lotus Notes, Sametime, Domino, D.U.C.S.
and H.A.T.S. license and maintenance support for a twelve-month period,
beginning March 1, 2005 through February 28, 2006; and,
WHEREAS, Lotus Notes products are an IBM software. Therefore, the IBM
Corporation is considered an only known source for the license and maintenance
support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager, is hereby authorized to make payment to IBM
Corporation, in the amount of $39,786.40, for the Lotus Notes annual license
renewal. Funds are available in the FY05 Budget, Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2005 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) OPTIMA DIESEL TROLLEY BUS FROM
OPTIMA BUS CORPORATION (VALLEY CENTER, KS) IN THE OF $250,000.00. THE BUS IS A
REPLACEMENT THAT WILL BE UTILIZED BY THE METRA TRANSIT SYSTEM.
WHEREAS, to accommodate this purchase as expediently as possible, the
City is participating in an RFP administered by CamTran (Cambria County Transit
Authority of Jonestown, PA). The City?s Procurement Ordinance, Article 9-101,
?Cooperative Purchasing Authorized,? allows for participation in this RFP; and,
WHEREAS, the RFP administered by CamTran, Request for Proposal No. 00-0609, is
an annual contract for Optima diesel trolley buses. Proposals were received on
June 22, 2000. Optima Bus Corporation was the successful vendor and entered
into a contract with CamTran for a 5-year period. The procurement process
administered by CamTran meets the procurement requirements of Columbus
Consolidated Government; and Optima Bus Corporation has agreed to provide one
(1) Optima diesel trolley bus to the City under the same contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Optima diesel
trolley bus from Optima Bus Corporation (Valley Center, KS) in the of
$250,000.00. Funds are budgeted in FY05 Budget, 1999 SPLOST ?99 SPLOST Buses ?
Buses ? Clean Air Buses; 0540-695-2137-TXBS-7724-50820030.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2005 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO COLE-LAYER-TRUMBLE COMPANY, IN THE AMOUNT
OF $51,263.00, FOR MAINTENANCE SERVICE AND SUPPORT OF THE OASIS SYSTEM, FOR AN
ELEVEN MONTH PERIOD, FEBRUARY 2005 THROUGH DECEMBER 2006. PAYMENTS WILL BE
MADE IN MONTHLY INSTALLMENTS.
WHEREAS, this maintenance provides Information Technology, the Tax Assessor's
Office and the Tax Commissioner's Office with software enhancements,
documentation updates, Users Group Support and Hotline Support for the OASIS
property tax and appraisal system; and,
WHEREAS, this maintenance has been budgeted and approved annually since the
OASIS software system was purchased in 1985.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to
Cole-Layer-Trumble Company (Atlanta, GA) for maintenance service and support of
the Oasis System, for an eleven month period, February 2005 through December
2006, in the amount of $51,263.00. The payments will be made in monthly
installments. Funds are budgeted in the FY05 Budget, Information Technology -
Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2005 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING AN AGREEMENT WITH GEOTECHNICAL AND
ENVIRONMENTAL CONSULTANTS (GEC), IN THE AMOUNT OF $29,663.00, TO PERFORM
GEOTECHNICAL SERVICES RELATED TO THE CONTINUATION OF THE CORRECTIVE ACTION PLAN
(CAP-B) FOR THE FUEL TANKS AT THE FLEET SHOP. THIS COST IS BASED ON AN ASSUMED
MAXIMUM PRODUCTION OF 2,500 GALLONS OF CONTAMINATED GROUNDWATER DURING THE
VACUUM EXTRACTION EVENT. SHOULD AN ADDITIONAL VOLUME OF GROUNDWATER BE
PRODUCED, ITS TRANSPORT AND DISPOSAL WILL BE INVOICED, AS NEEDED, BASED ON
CONTINGENCY COSTS SUBMITTED TO THE PUBLIC SERVICES DEPARTMENT.
WHEREAS, on November 30, 2004 Council approved, per Resolution #511-04,
Geotechnical Environmental Consultants to perform the geotechnical services
required for the Correction Action Plan (Cap-B) Addendum, mandated by EPD for
the fuel tanks at the fleet shop. The City was required to acquire additional
data about the gasoline release and the subsurface media (soil/groundwater).
This information was used to evaluate the release in the subsurface,
particularly with regards to its impact to any downgradient receptors (wells,
surface water bodies, etc?). The vendor completed that portion of the plan
and submitted the report to the EPD and Georgia Department of Natural
Resources; and,
WHEREAS, after reviewing the report, EPD issued a letter dated, January
28, 2005, delineating additional corrective actions to be taken.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an agreement
with Geotechnical and Environmental Consultants (GEC), in the amount of
$29,663.00, to perform geotechnical services related to the continuation of the
corrective action Plan (CAP-B) for the fuel tanks at the fleet shop. Should an
additional volume of groundwater be produced, its transport and disposal will
be invoiced, as needed, based on contingency costs submitted to the Public
Services Department. Funds are available in the FY05 budget; Sewer Fund
Supported Capital Projects-Contingency-Fleet Management-EPA;
0508-660-2000-CPSF-9801-20771.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2005 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM H?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE, FOR THE MARSHAL?S OFFICE,
FROM KIMBALL INTERNATIONAL, IN CARE OF THE OVERBY COMPANY, IN THE AMOUNT OF
$10,004.80.
WHEREAS, the purchase will be made via Georgia State Wide Contract #S-030748,
for which The Overby Company is an authorized dealer for Kimball International;
and,
WHEREAS, the furniture includes desks, chairs and hutch units, etc?and will be
used to furnish the renovated offices of the Marshal.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase furniture, for the
Marshal?s Office, from Kimball International, in care of The Overby Company, in
the amount of $10,004.80. Funds are budgeted in FY05 Budget: Municipal Court
? Marshal - Furniture; 0101-530-3000-MRSH-7731.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ________________________, 2005 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM I?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN AUTOPULSE RESUSCITATION
SYSTEM FROM ZOLL MEDICAL CORPORATION IN THE AMOUNT OF $14,910.00.
WHEREAS, the AutoPulse Resuscitation System will be used by the Department of
Fire and EMS. The equipment will be placed on one of the engine companies in
the outlying areas of Columbus. The City currently has eight AutoPulse
systems. The eight units were purchased in September 2004 with funds donated
to the Columbus Technical Foundation, which were ear marked for Columbus Fire
and EMS; and,
WHEREAS, the AutoPulse Resuscitation System is used to provide automatic chest
compressions in the event of cardiac arrest. The AutoPulse automatically pumps
the patient?s chest in order to circulate blood to the heart and brain. This
system is more reliable than manual CPR procedures. Additionally, the rescuer
is relieved of the arduous task of performing chest compressions and can focus
on ventilation and other necessary interventions.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an AutoPulse
Resuscitation System from Zoll Medical Corporation in the amount of
$14,910.00. Funds are available in the FY05 Budget: Department of Fire & EMS ?
Logistics/Support ? Capital Expenditures Over $5,000; 0101-410-3610-LOGI-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ___________ day of ________________________, 2005 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM J ?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT FOR EMERGENCY CEILING REPAIR SERVICES AT THE
JAIL ADDITION TO BE PERFORMED BY SMITH RAYMOND IN THE AMOUNT OF $38,580.00.
WHEREAS, The emergency repair is required because inmates have
displaced sprinkler heads in the showers, causing plumbing leaks. The water
has leaked into the ceilings, and consequently deteriorated the gyp board
ceilings in showers and dorms. Six small showers, nine large showers and five
dorms are showing significant damage and need immediate repair; and,
WHEREAS, Smith Raymond was the vendor who installed the ceilings in the Jail
addition. Therefore, the Engineering Department obtained pricing from the
vendor to do the work. Per the Procurement Ordinance, City Manager Hugley gave
authorization to proceed with the emergency repair.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment for emergency
ceiling repair services at the Jail addition to be performed by Smith Raymond
in the amount of $38,580.00. Funding is available in the FY05 Budget: Columbus
Building Authority Series 1999B ? Contingency ? Jail Expansion;
0550-200-2431-CBA-9801-40203-2000B.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ____________ day of _____________________, 2005 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: March 8, 2005
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
March 9, 2005
1. Crime Prevention Promotional Items ? PQ No. 05-0005
Scope of PQ
Provide various promotional items to be used by the Columbus Police
Department.
2. Municipal Street Sweeper **Re-Bid** ? RFB No. 05-0053
Scope of Bid
Provide one (1) regenerative air municipal street sweeper to be used by the
Street Improvements Division of the Public Services Department.
March 16, 2005
1. Rehabilitation of the Ma Rainey Home ? RFB No. 05-0054
Scope of Bid
Provide rehabilitation of the Ma Rainey Home, which is a historic building.
All work shall be performed in accordance with the Secretary of Interior?s
Standards for Rehabilitation. The work includes, but is not limited to,
construction of a new parking area; selective demolition of all existing
electrical wiring, electrical panels, plumbing and gas piping, foundation
repair; rehabilitation to the building?s exterior; installation of new
electrical, plumbing and mechanical systems; installation of new insulation;
rehabilitation, repair and/or replacement of all interior wall and ceiling
finishes; rehabilitation and repair of all interior and exterior doors and
windows; minor structural work on stairway; rehabilitation and repair, or
replacement of wood flooring; new architectural woodwork and cabinetry; a
fire/alarm security system.
2. Top Dresser (Re-Bid) ? RFB No. 05-0056
Scope of Bid
Provide one (1) turf top dresser to be used by the Park Services Division.
3. Playground Mulch (Annual Contract) ? RFB No. 05-0057
Scope of Bid
Provide playground mulch to the Columbus Parks and Recreation Services
on an ?as needed? basis. The contract period will be for three years with the
option to renew for two additional twelve-month periods.
March 18, 2005
1. Development Plan for a 120-Room Hotel ? RFP No. 05-0017
Scope of RFP
Columbus Consolidated Government is soliciting proposals for a Development Plan
for the financing, construction and operation of a 120 room Hotel. There are
two proposed sites for the Hotel, both are located adjacent to the Columbus
Convention and Trade Center located at 801 Front Avenue. The selected firm
will provide the strategy for the development of the Hotel. The proposal
should also provide strategy for consideration, which provides opportunities
for expanding the Hotel in the future. Examples of the development strategies
are financing, construction and operation of the facility.
2. Engineering Services Related to the Construction of Pine Grove MSW
Landfill Phase 3 ? Cells 3A, 3B, 3C, 3D, 3E and 3F ? RFP No. 05-0016
Scope of RFP
Columbus Consolidated Government is requesting proposals to provide
Construction Documents, Construction Administration, and Construction Quality
Assurance (CQA) Services during the construction of Phase 3, Cells 3A, 3B, 3C,
3D, 3E, and 3F of the Pine Grove Municipal Solid Waste Landfill (MSW).
Services should include relevant engineering and design, surveying,
construction administration, construction inspection, materials sampling and
testing, preparation of analytical reports, and all other reporting necessary
to satisfy regulatory provisions for CQA documentation.
March 25, 2005
1. Geotechnical-Environmental Testing Services (Annual Contract) ? RFP
No. 05-0015
Scope of RFP
Provide Columbus Consolidated Government, Engineering Department with
geotechnical environmental testing services for soil and construction material
testing for the development or design of various construction projects on an
?as needed basis?. Contract term shall be for three years, with the option to
renew for two additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor (s).
2. Grinding & Disposal of Yard Waste Material (Annual Contract) ? RFP
No. 05-0014
Scope of RFP
Provide proposals to operate a program to Grinding and Dispose of Yard Waste
Material for the Columbus Consolidated Government, Public Services Department.
Contract term shall be for three years, with the option to renew for two
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.