Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



February 15, 2005





Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) REFUSE TRUCK BODIES ? RFB NO. 05-0034



It is requested that Council authorize the purchase of five (5) refuse bodies

from Consolidated Disposal Systems, Inc., in the amount of $246,655.00.



The refuse bodies will be mounted on cab and chassis purchased per Resolution

No. 567-04, dated December 21, 2005. The refuse trucks are replacement

vehicles and will be used by the Solid Waste Collection Division to pick up

household garbage throughout the City.



Two hundred, eight bid invitations were mailed. Seven bids were received on

November 10, 2004. This bid has been advertised, opened and reviewed. The

bidders were:





VENDORS Option 2

Body



UNIT COST (5 units)

TOTAL COST

Consolidated Disposal System (Smyrna, GA) $ 49,331.00 $ 246,655.00

Municipal Equipment Sales (Woodstock, GA) 1 $ 43,480.00 $ 217,400.00

Heil South (Austell, GA) 2 $ 43,962.00 $ 219,810.00

Mayo Company (Austell, GA) 3 $ 44,257.60 $ 221,288.00

McNeilus Truck & Mfg (Villa Rica, GA) 4 $ 44,145.00 $ 220,725.00

Volvo & GMC Truck Center (Charlotte, NC) 5 $ 44,145.00 $ 220,725.00

Bridgeport Manufacturing (Bridgeport, TX) 6 $ 44,510.00 $ 222,550.00





1 Per the Fleet Manager, the packer panel action, hydraulic system and

compaction of the refuse body proposed by Municipal Equipment Sales failed to

meet specifications. Written notification has been forwarded to the vendor.



2 Per the Fleet Manager, the packer panel action and the ejection system of the

refuse body proposed by Heil South failed to meet specifications. Written

notification has been forwarded to the vendor.



3 Per the Fleet Manager, the packer panel action, body construction, tailgate

construction, ejection system, hydraulic system, and warranty of the refuse

body proposed by Mayo Company failed to meet specifications. Written

notification has been forwarded to the vendor.



4 Per the Fleet Manager, the packer panel action, body construction, tailgate

construction, hydraulic system, compaction and warranty of the refuse body

proposed by McNeilus Truck & Manufacturing failed to meet specifications.

Written notification has been forwarded to the vendor.



5 Volvo & GMC Truck Center failed to include the required acknowledgement of

Addenda No. One and Two. Therefore, the vendor?s bid was deemed incomplete.



6 Per the Fleet Manager, the packer panel action, body construction, tailgate

construction and hopper capacity of the refuse body proposed by Bridgeport

Manufacturing, Inc., failed to meet specifications. Written notification has

been forwarded to the vendor.



Funds are budgeted in FY05 Budget, Integrated Waste Management Fund - Public

Services ? Solid Waste Collection ? Heavy Trucks; 0207-260-3510-GARB -7723.



* * * * * *



(B) HARLEY DAVIDSON ?ROAD KING? ? RFB NO. 05-0050



It is requested that Council authorize the purchase of one (1) Harley Davidson

Motorcycle from Chattahoochee Harley-Davidson in the amount of $18,500.00.



The motorcycle is a replacement and will be used by the Motor Transport

Division of the Columbus Police Department for traffic control and motor

vehicle accident response and investigation throughout the City.



Thirty-nine bid invitations were mailed. One bid was received on January 26,

2005. This bid has been advertised, opened and reviewed. The bidder was:



Vendors (1 Unit)

Total Cost

1. Chattahoochee Harley-Davidson (Columbus, GA) $ 18,500.00



Funds are budgeted in FY05 Budget, 1999 SPLOST, Police/Fire,

Vehicles/Equipment, Rolling Stock; 0540-695-2123-TXPS-7726-50110-2005V.



* * * * * *



(C) MID-SIZE, 4X4 FOUR-DOOR SUV ? RFB NO. 05-0048



It is requested that Council authorize the purchase of one (1) mid-size, 4x4

four-door SUV from Bill Heard Chevrolet in the amount of $19,590.00.



The SUV is a replacement that will be used by the Engineering Department to

transport crews and their equipment to job sites throughout the City.



Forty-one bid invitations were mailed. Four bids were received on January 12,

2005. This bid has been advertised, opened and reviewed. The bidders were:



Vendors (1 unit)

Total Cost

Bill Heard Chevrolet (Columbus, GA) $ 19,590.00

Legacy Ford (McDonough, GA) $ 21,966.00

Freeway Ford (Columbus, GA) $ 22,897.62

Rivertown Ford (Columbus, GA) $ 23,000.00



Funds are budgeted in FY05 Budget, Sewer Fund - Engineering ? Drainage ? Light

Trucks; 0202-250-2300-DRAN-7722.



* * * * * *



(D) MOBILE DATA COMPUTERS WITH AUTOMATIC VEHICLE LOCATION



It is requested that Council authorize the purchase of thirty (30) MW800 mobile

data computers with automatic vehicle location, in the amount of $269,373.60,

from Motorola Corporation. The equipment, costing $8,979.12 each, will be

installed in new pursuit vehicles for the Police Department.



This purchase is part of a continuing SPLOST project aimed at equipping all

appropriate public safety vehicles with advanced technology, in order to

maximize the efficiency of public safety responses to calls for service from

the public.



Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a contract to

Motorola to provide mobile data units for public safety departments. Motorola

has extended their cost proposal to allow the purchase of this equipment.



Funds are budgeted in FY05 Budget, 1999 SPLOST Police/Fire Vehicle/Equipment,

Police ?Computer Equipment; 0540-695-2123-TXPO-7751-5013004E.



(E) EMERGENCY PURCHASE AND INSTALLATION OF HVAC SYSTEM FOR GALLOPS SENIOR CENTER



It is requested that Council approve the emergency purchase and installation of

a HVAC roof top package unit for Gallops Senior Center, from Holbrook Services

Company, in the amount of $13,946.00.



On January 24, 2005, Facilities Maintenance discovered that the old HVAC was

malfunctioning at Gallops, and half of the building was without heat. Since it

was cost prohibitive to repair the old system; the City Manager approved the

emergency purchase.



Funds are available in the FY05 Budget, Public Services ? Facilities

Maintenance ? Other Maintenance/Repairs ? Building Maintenance ? Parks and

Recreation; 0101-260-3710-REPA-6527.



* * * * * * * *



(F) PURCHASE OF AMUSEMENT PARK TICKETS FOR G.R.E.A.T. PROGRAM



It is requested that Council approve the purchase of 800 tickets to Six Flags

amusement park in the amount of $22,800.00. The tickets will be used to take

children participating in the G.R.E.A.T. program to Six Flags. Three trips are

planned: June 17, June 24, and July 29.



The Columbus Police Department Gang Resistance Education And Training

(G.R.E.A.T.) Program is currently in its tenth year. G.R.E.A.T. is a life ?

skills competency program designed to provide students with the skills they

need to avoid gang pressure and youth violence. G.R.E.A.T. violence prevention

curriculum helps students develop beliefs and practice behaviors that will help

them avoid destructive behavior. The G.R.E.A.T. Program helps youths avoid

gang membership, prevent violence and criminal activity, and develop a positive

relationship with law enforcement. This is accomplished by using a skills-based

approach that addresses three domain of learning: cognitive, behavioral, and

affective. The G.R.E.A.T. Program produces attitude and behavioral change

through a unique combination of skills training, cooperative learning,

discussion, and role-playing. Students are provided with many opportunities to

model and practice relevant life skills.



The summer component of the program is filled with classroom curriculum and

extra curricular activities, which serve to reinforce the 13-week school

program with cognitive, social, and self ? esteem building opportunities. The

summer education and recreation program continues to build on the G.R.E.A.T.

school based program. Students enjoy recreational games, outings and

participation in community service projects. The goals for the summer component

are:

? To provide the opportunities for children to enhance both life and social

skills

? To help make children aware of alternatives to gang involvement.

? To provide structure during the summer break



The outings to Six Flags will comprise a portion of the Summer component. The

Police Department averages between two hundred -fifty and two hundred seventy

-five students, per year, for the summer program. This will be the ninth year a

summer program has been conducted. No summer program was held last year (2004)

and the Police Department anticipates at least five hundred students to attend

this summer. Consequently, the field trips are divided into three dates. This

will allow travel with smaller groups and fewer students on each outing.



Funds for the purchase of the tickets are available through a grant awarded by

the Department of Justice to operate the G.R.E.A.T. Program. Funding is

available in the FY05 Budget; Multi Government Project Fund - Police-

G.R.E.A.T. Program ? Operating Materials; 0216-400-3370-6728.







?ITEM A?

A RESOLUTION



NO.___________





A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) REFUSE BODIES FROM

CONSOLIDATED DISPOSAL SYSTEMS, INC., IN THE AMOUNT OF $246,655.00.



WHEREAS, The refuse bodies will be mounted on cab and chassis purchased per

Resolution No. 567-04, dated December 21, 2005. The refuse trucks are

replacement vehicles and will be used by the Solid Waste Collection Division to

pick up household garbage throughout the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase five (5) refuse bodies

from Consolidated Disposal Systems, Inc., in the amount of $246,655.00. Funds

are budgeted in FY05 Budget, Integrated Waste Management Fund - Public Services

? Solid Waste Collection ? Heavy Trucks; 0207-260-3510-GARB -7723.

______________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?





A RESOLUTION



NO.___________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HARLEY DAVIDSON MOTORCYCLE

FROM CHATTAHOOCHEE HARLEY-DAVIDSON IN THE AMOUNT OF $18,500.00.



WHEREAS, The motorcycle is a replacement and will be used by the Motor

Transport Division of the Columbus Police Department for traffic control and

motor vehicle accident response and investigation throughout the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) Harley Davidson

Motorcycle from Chattahoochee Harley-Davidson in the amount of $18,500.00.

Funds are budgeted in FY05 Budget, 1999 SPLOST, Police/Fire,

Vehicles/Equipment, Rolling Stock; 0540-695-2123-TXPS-7726-50110-2005V.

______________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?





A RESOLUTION



NO.___________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MID-SIZE, 4X4 FOUR DOOR SUV

FROM BILL HEARD CHEVROLET IN THE AMOUNT OF $19,590.00.



WHEREAS, The SUV is a replacement that will be used by the Engineering

Department to transport crews and their equipment to job sites throughout the

City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) mid-size, 4x4

four door SUV from Bill Heard Chevrolet in the amount of $19,590.00. Funds are

budgeted in FY05 Budget, Sewer Fund - Engineering ? Drainage ? Light Trucks;

0202-250-2300-DRAN-7722.

______________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM D?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY (30) MW800 MOBILE DATA

COMPUTERS WITH AUTOMATIC VEHICLE LOCATION, IN THE AMOUNT OF $269,373.60, FROM

MOTOROLA CORPORATION.



WHEREAS, The equipment, costing $8,979.12 each, will be installed in new

pursuit vehicles for the Police Department; and,



WHEREAS, Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a

contract to Motorola to provide mobile data units for public safety

departments. Motorola has extended their cost proposal to allow the purchase

of this equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager, or his designee, is hereby authorized to

purchase thirty (30) MW800 mobile data computers with automatic vehicle

location, in the amount of $269,373.60, from Motorola Corporation. Funds are

budgeted in FY05 Budget, 1999 SPLOST Police/Fire Vehicle/Equipment, Police ?

Computer Equipment; 0540-695-2123-TXPO-7751-5013004E.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM E?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE AND INSTALLATION OF A

HVAC ROOF TOP PACKAGE UNIT FOR GALLOPS SENIOR CENTER, FROM HOLBROOK SERVICES

COMPANY, IN THE AMOUNT OF $13,946.00.



WHEREAS, On January 24, 2004, Facilities Maintenance discovered the old

HVAC system at Gallops was malfunctioning and half of the building was without

heat. Since, it was cost prohibitive to repair the old system; the City Manager

approved the emergency purchase.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment for the

emergency purchase and installation of a HVAC roof top package unit for Gallops

Senior Center, from Holbrook Services Company, in the amount of $13,946.00.

Funds are available in the FY05 Budget, Public Services ? Facilities

Maintenance ? Other Maintenance/Repairs ? Building Maintenance ? Parks and

Recreation; 0101-260-3710-REPA-6527.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM F?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF 800 TICKETS TO SIX FLAGS

AMUSEMENT PARK IN THE AMOUNT OF $22,800.00 FOR THE G.R.E.A.T. PROGRAM.



WHEREAS, The tickets will be used to take children participating in the

G.R.E.A.T. program to Six Flags. Three trips are planned: June 17, June 24,

and July 29; and,



WHEREAS, The Columbus Police Department Gang Resistance Education And Training

(G.R.E.A.T.) Program is currently in its tenth year. G.R.E.A.T. is a life ?

skills competency program designed to provide students with the skills they

need to avoid gang pressure and youth violence; and,



WHEREAS, The outings to Six Flags will comprise a portion of the Summer

component. The Police Department averages between two hundred -fifty and two

hundred seventy -five students, per year, for the summer program.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase 800 tickets to

Six Flags amusement park in the amount of $22,800.00 for the G.R.E.A.T.

program. The tickets will be used to take children participating in the

G.R.E.A.T. program to Six Flags. Three trips are planned: June 17, June 24,

and July 29. Funds for the purchase of the tickets are available through a

grant awarded by the Department of Justice to operate the G.R.E.A.T. Program.

Funding is available in the FY05 Budget; Multi Government Project Fund -

Police- G.R.E.A.T. Program ? Operating Materials; 0216-400-3370-6728.

________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor