Columbus, Georgia

Agenda Item #___4____





Columbus Consolidated Government

Council Meeting



June 1, 2004





Agenda Report #_____198______



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) CUSTODIAL SUPPLIES (ANNUAL CONTRACT) - BID NO. 04-0055



It is requested that Council approve the purchase of custodial supplies on an

"as needed basis" from Georgia Correctional Industries, S & S Company of

Georgia, Inc., Brown?s Marketing, Zenger?s Industrial Supply, Zep

Manufacturing, COPACO, Inc., and Unisource for the estimated annual contract

value of $86,640.29. Various departments of the Columbus Consolidated

Government will utilize these custodial supplies and chemicals.



The contract term is for a one-year period with an option to renew for two

additional twelve-month periods. Renewal of the contract is contingent upon

the mutual agreement of the City and the contracted vendors.



One hundred and sixty-one bid invitations were mailed; twenty-one bids were

received March 24, 2004 from the following vendors, Georgia Correctional

Industries; Jerry?s Vacuums & Janitorial Supplies, Inc.; S & S of Georgia; Jem

Sales, Inc.; Unisource; COPACO, Inc.; Southland Chemical & Supply; Robinson

Supply Co.; NCH Corp, Bob Barker; Source Master; Sentry Chemicals; ICMS;

Brown?s Marketing; Zenger?s Industrial Supply; Zep Manufacturing; State

Industrial Products; ICS; Rutledge Enterprises; Fastenal Company and Dummond

American Corp. This bid has been advertised, opened, and reviewed. The

successful bidders, per line item, are:





VENDOR/ITEMS EST. USAGE/

1 YEAR UNIT PRICE TOTAL COST

Georgia Correctional Industries

(Decatur, GA)



Tub & Tile Mildew Cleaner

All Purpose Liquid Cleaner

Toilet Bowl Cleaner

Wash & Wax Cleaner

Floor Finish Wax

Floor Sealer





200 cs

9 cs

150 cs

200 gals

240 cs

20 cs





10.40 cs

11.20 cs

10.40 cs

3.00 gal

16.80 cs

16.00 cs





2,080.00

100.80

1,560.00

600.00

4,032.00

320.00

8,692.80

S & S Company of GA., Inc.

(Albany, GA)



Floor Two In One Spray Buff/Maintainer





20 cs





13.60 cs





272.00

272.00

Brown?s Marketing (Columbus, GA)



Carpet Deodorizer

Hand Sanitizer

Insect Repellant

Armourall Trigger Sprayer



30 cs

100 cs

60 cs

10 cs



12.70 cs

14.50 cs

12.31 cs

10.00 cs



381.00

1,450.00

738.60

100.00

2,669.60

Zenger;s Industrial Supply (Cataula, GA)



Laundry Detergent



60 drums



14.40 drum



864.00

864.00

Zep Manufacturing (Columbus, GA)



Fire Ant Killer

Stainless Steel Sponges



200 cs

10 cs



49.13 cs

14.62 cs



9,826.00

146.20

9,972.20

COPACO, Inc. (Columbus, GA)



Cascade

Ivory Dishwashing Liquid

Tide

Deo Urinal

Deo Wall Blocks

Disinfectant Cleaner

Lemon/Pine

Ivory Bath Soap

Lava Hand Soap

Glass Cleaner

Windex

Spic N Spam

Degreaser/Cleaner-Industrial

Carpet Spot Remover

Carpet Shampoo

Gum Remover

Urinal Screens

Floor Finish Wax (High Gloss)

Floor Restoration







12 cs

55 cs

75 cs

300 dz

36 dz

24 gals

1200 gals

36 cs

175 cs

50 cs

200 cs

150 cs

200 gals

10 qts

36 gals

4 cs

300 ea

20 cs

20 cs





28.35 cs

29.61 cs

56.60 cs

4.08 dz

26.96 dz

3.99 gal

2.64 gal

30.95 cs

34.13 cs

10.92 cs

39.93 cs

53.64 cs

3.18 gal

1.46 qt

3.37 gal

16.63 cs

0.56 ea

26.12 cs

12.24 cs





340.20

1,628.55

4,245.00

1,224.00

970.56

95.76

3,168.00

1,114.20

5,972.75

546.00

7,986.00

8,046.00

636.00

14.60

121.32

66.52

168.00

522.40

244.80

37,110.66

Unisource (Columbus, GA)



Lemon Scent

Ammonia

Toilet Chemical

Clorox

Bleach

Disinfectant Spray

Disinfectant Spray; Lysol

Upholstery Cleaner

Wasp Spray

Crawling & Flying Insect Spray

409 Cleaner

Ajax

E-Z Off Oven Cleaner

S.O.S Pads

Heavy Duty Scrubbing Pads

Oil Dry

Dust Mop Treatment Spray

Stainless Steel Cleaner

Stainless Steel Cleaner & Polish

Floor Stripper







24 cs

125 gals

6 cs

175 cs

800 gals

100 cs

100 cs

10 cs

120 cs

120 cs

200 cs

150 cs

60 cs

15 cs

20 cs

1200 bgs

10 cs

20 cs

20 cs

240 cs





14.80 cs

1.51 gal

25.83 cs

8.33 cs

0.98 gal

16.33 cs

16.33 cs

13.47 cs

21.95 cs

21.71 cs

23.48 cs

16.30 cs

17.90 cs

25.41 cs

14.05 cs

2.51 bg

17.03 cs

16.22 cs

19.73 cs

11.25 cs





355.20

188.75

154.98

1,457.75

784.00

1,633.00

1,633.00

134.70

2,634.00

2,605.20

4,696.00

2,445.00

1,074.00

381.15

281.00

3,012.00

170.30

324.40

394.60

2,700.00

27,059.03



The bids submitted by Fastenal Company, ICS, State Industrial Product,

Southland Chemical & Supply, Inc. and Jerry?s Vacuum & Janitorial Supplies,

Inc. did not include the required Material Safety Data Sheet. Therefore the

vendors? bids were deemed incomplete. The Purchasing Division notified the

vendors, in writing, of the evaluation results.



Funds are budgeted each fiscal year for this ongoing expense; Public Services,

Vehicle Maintenance, Sewer Maintenance, Right-Of-Way-Maintenance, Street

Improvements, Street Repairs & Maintenance ? Operating Materials;

0101-260-2300-VHCL-6728, 0202-260-3210-SWRM-6728, 0203-260-3120-ROWM-6728,

0203-260-2100-STRT-6728, 0203-260-3110-REPR-6728, and various accounts of other

city departments.



* * * * * *



(B) HVAC PREVENTIVE MAINTENANCE SERVICE (ANNUAL CONTRACT) ? BID NO. 04-0071



It is requested that Council approve HVAC Preventive Maintenance service from

Siemens Building Technologies, Inc., for the estimated annual contract value of

$20,661.00. This service will cover maintenance on the large chiller units for

the Government Center, Civic Center, Public Safety and County Jail buildings.

Approval of this annual contract will alleviate the time consuming process of

requesting price quotes for maintenance repairs from contractors.



The term of contract period shall be for one year, with the option to renew for

two additional twelve-month periods. Contract will automatically renew on the

anniversary date of the contract, unless either party gives a 30-day written

notice of cancellation.



Thirty-eight bid invitations were mailed; six bids were received on May 5,

2004. This bid has been advertised, opened and evaluated. The bidders were:





Vendor/Description

Siemens Building Techologies (Norcross, GA) Georgia Trane (Atlanta, GA) Johnson

Controls, Inc.

(Albany, GA) Carrier Commercial

(Marietta, GA) Honeywell, Inc.

(Atlanta, GA) System Services, Inc.

(Seale, AL)

Eddy Current Testing (Annual) $6,989.00 $10,701.00 $9,127.00 $6,252.00 $10,173.00 5,628.00

Cost Per Operation Inspection 1,625.00 1,632.00 1,328.00 835.00 7,662.00 2,420.00

Annual Maintenance Inspection 10,440.00 12,327.00 8,863.00 10,776.00 61,804.00 6,750.00

Operational Pricing:

Annual In-depth

Analysis 1,603.00 1,500.00 5,000.00 5,267.00 12,500.00 6,050.00

Operational Pricing:

Annual Cleaning Compressor NO COST NO COST 2,500.00 NO COST 6,046.00 T & M

Operational Pricing:

Annual Replace Inspect: Float Valve/Popit Valve, O-Rings, Filter NO COST NO COST 1,400.00

NO COST 1,673.00 T & M

Total Cost 20,661.00 26,160.00 28,218.00 23,130.00 99,858.00 20,848.00

Rates Per Hour

Emergency Service Call 62.50/hr 68.00/hr 65.00/hr 66.00/hr 84.50/hr 55.00/hr

Purchasing Parts

Cost + % 33% 30% 30% 30% 30% 1.45%







Funds are budgeted each fiscal year for this on going expense; Public Services

? Other Maintenance/Repairs ? Street Repairs & Maintenance ? Building

Maintenance ? General Government Maintenance; 0101-260-3170-REPR-6529.







(C) RISK MANAGEMENT SETTLEMENT



It is requested that Council authorize payment of a settlement for Risk

Management Claim #CAGG2004000019 in the amount of $48,553.60. The claim, which

occurred in January 2004, involves an integrated waste vehicle and a commercial

vehicle. The owner of the commercial vehicle has subrogated this claim for the

total loss of their tractor ($44,950.00), damages to the trailer bed

($1,566.40) and towing services ($2,037.20), and has asked for a settlement

demand of $48,533.60 for property damages.



Funds are available in the FY04 Budget, Risk Management ? Unfunded Claims,

Uninsured Losses-Vehicle; 0860-130-3830-RISK-6842,01.

?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF CUSTODIAL SUPPLIES ON AN ?AS NEEDED

BASIS? FROM GEORGIA CORRECTIONAL INDUSTRIES, S & S COMPANY OF GEORGIA, INC.,

BROWN'S MARKETING, ZENGER'S INDUSTRIAL SUPPLY, ZEP MANUFACTURING, COPACO, INC.,

AND UNISOURCE FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $86,640.29.



WHEREAS, custodial supplies will be utilized by various departments of the

Columbus Consolidated Government; and,



WHEREAS, the contract term is for a one year period with an option to

renew for two additional twelve month periods. Renewal of the contract is

contingent upon the mutual agreement of the City and the Contractors.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase custodial

supplies on an ?as needed basis? from Georgia Correctional Industries; S & S

Company of Georgia, Inc.; Brown?s Marketing; Zenger?s Industrial Supply; Zep

Manufacturing; COPACO, Inc.; and Unisource for the estimated annual contract

value of $86,640.29. Funds are budgeted each fiscal year for this ongoing

expense; Public Services, Vehicle Maintenance, Sewer Maintenance,

Right-Of-Way-Maintenance, Street Improvements, Street Repairs & Maintenance ?

Operating Materials; 0101-260-2300-VHCL-6728, 0202-260-3210-SWRM-6728,

0203-260-3120-ROWM-6728, 0203-260-2100-STRT-6728, 0203-260-3110-REPR-6728, and

other city departments various accounts.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO. ______



A RESOLUTION AUTHORIZING TO PROCURE HVAC PREVENTATIVE MAINTENANCE

SERVICE FROM SIEMENS BUILDING TECHNOLOGIES FOR THE ESTIMATED ANNUAL CONTRACT

VALUE OF $20,661.00.



WHEREAS, this service will cover maintenance on the large chiller units

for the Government Center, Civic Center, Public Safety and County Jail

Building; and,



WHEREAS, approval of this annual contract will alleviate the

time-consuming process of requesting price quotes for maintaining repairs from

contractors; and,



WHEREAS, the term of contract shall be for one year, with the option

to renew for two (2) additional twelve month periods. Contract will

automatically renew on the anniversary date of the contract, unless either

party gives a 30-day written notice of cancellation.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure HVAC Preventative

Maintenance Service from Siemens Building Technologies for the estimated annual

contract value of $20,661.00. Funds are budgeted each fiscal year for this on

going expense; Public Services ? Other Maintenance/Repairs ? Street Repairs &

Maintenance ? Building Maintenance ? General Government Maintenance;

0101-260-3170-REPR-6529.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT OF A SETTLEMENT FOR RISK MANAGEMENT CLAIM

#CAGG2004000019 IN THE AMOUNT OF $48,553.60.



WHEREAS, The claim, which occurred in January 2004, involves an integrated

waste vehicle and a commercial vehicle. The owner of the commercial vehicle

has subrogated this claim for the total loss of their tractor ($44,950.00),

damages to the trailer bed ($1,566.40) and towing services ($2,037.20), and has

asked for a settlement demand of $48,533.60 for property damages.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to pay a settlement for Risk

Management Claim # CAGG2004000019 in the amount of $48,553.60. Funds are

available in the FY04 Budget, Risk Management ? Unfunded Claims, Uninsured

Losses-Vehicle; 0860-130-3830-RISK-6842,01.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: June 1, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





June 2, 2004

1. Used Oil & Antifreeze Recycling Services (Re-Bid) (Annual Contract) ? Bid

04-0073

Scope of Bid

Contractor will pay a fee to the City to remove used oil & antifreeze from

Public Services, Fleet Maintenance, 1011 Cusseta Rd and 3950 Schatulga Road.

The initial term of contract shall be for one year, with the option to renew

for two additional twelve-month periods.



June 11, 2004

1. Red Light Enforcement System (Annual Contract) ? RFP No. 04-0024

Scope of RFP

Furnish, install, implement and maintain an automated red light enforcement

system for the City of Columbus, Georgia. The contract will run for one (1)

year from the award date with provision to renew in one (1) year intervals for

three (3) additional years based on satisfactory compliance.



June 18, 2004

1. Community Planning Consulting Services ? RFP No. 04-0022

Scope of RFP

Columbus Consolidated Government is soliciting proposals for consulting

services for community planning for Columbus/Muscogee County. The selected

firm will provide consulting services, which provide direction for community

planning strategies for the County and the updating of the Comprehensive Plan.

Examples of the planning strategies are land use, historic preservation and

neighborhood conservation, transportation infrastructure, and pedestrian

movement and access.



2. Paratransit Scheduling System ? RFP No. 04-0023

Scope of RFP

Provide a paratransit scheduling system to Metra Transit System. The

paratransit scheduling system must contribute to the improvement of passenger

transport and duty planning with innovative and technologies and services. It

must improve the quality of transit services, increase productivity and create

a better and more efficient business.