Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Agenda Item #________





Columbus Consolidated Government

Council Meeting



December 17, 2002





Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) PAYMENT OF MEDICAL CLAIM



It is requested that Council authorize payment to Saint Francis Hospital in the

amount of $10,123.06 for medical services provided for an inmate at the

Muscogee County Jail. The required procedure could not be performed at the

Medical Center.



Funds are available in the FY03 Budget; Sheriff, Medical Director ? Medical

Services ? Inmates; 0101-550-2650-MEDD-6320.



* * * * * *



(B) VIDEO RECORDING AND BROADCAST SERVICES FOR COLUMBUS CONSOLIDATED GOVERNMENT

TELEVISION



It is recommended that Council approve a six-month contract extension with Jim

Anthony Enterprises to provide video recording and broadcast services. The

extension is required to allow the City more time to construct and install the

equipment that is being provided by Media Consultant System Integrators

(MCSI). The extension will give the City until the end of July 2003 to get the

new system up and running with a short time of system overlap. Currently the

City pays the vendor $275.00 per Council Meeting, $225 for other committee

meetings and public hearings. They are also paid $45 an hour for outside

projects, usually dictated by the Mayor or City Manager. The vendor has agreed

to continue the contract at the current rate per meeting and hourly rate.

CCGTV will utilize the vendor to record meetings and events; to broadcast live

and record Council Meetings, Planning Advisory commission meetings, Historic

and Architectural Review Board meetings and various other ribbon cutting

ceremonies and news conferences.



The television equipment previously utilized by City employees to record

meetings was limited, often inoperable and did not produce quality viewing. So

as not to disrupt the broadcast services, CCGTV began using JA Enterprises, on

a case-by-case basis. They were and are the only local company that can supply

the equipment and personnel needed to provide the services at the stated cost.

JA Enterprises provides four cameras to record meetings, two persons to man the

cameras and a director to coordinate sending the broadcast to the transmission

station located at the Government Center Complex and out to the cable

providers.



Funds are budgeted each fiscal year for this on-going expense; City

Manager-Public Information Agency-Consulting; 0101-130-2600-INFO-6315.



* * * * * *



(C) MOBILE DATA SYSTEM SPARE BOARDS KIT



It is requested that Council approve the purchase of a spare boards kit for the

Mobile Data System from Motorola in the amount of $37,646.50. The City of

Columbus operates a mobile data system as a part of its 800 Mhz radio system

that allows computer data to be sent to mobile computers in the field and data

to be received in IT from those computers in the field. The Public Safety

Departments use the mobile data system to allow the Officers in the field to

access criminal and other information from the City?s mainframe computer, the

GCIC computer network and the NCIC computer network. The Mobile Data System is

also used by the Inspections & Code Division to conduct the work of their

Division in the field, which they rely heavily upon to accomplish their work

efficiently.



The spare boards kit will insure that the City will be able to make rapid

repairs to the Mobile Data System and to minimize the amount of time that the

system is out of service and unavailable. This also allows us to control the

operating costs associated with the Mobile Data System.



Motorola is a sole source vendor for this spare boards kit in as much as the

system they are to work in is a proprietary Motorola product.



Funds are budgeted in FY03 Budget; Police Department, E911 ? Service Contracts;

0209-400-3220-E911-6513.



* * * * * *



(D) SEDANS ? BID NO. 03-0044



It is requested that Council authorize the purchase of eleven (11) sedans from

Mike Patton Ford in the amount of $150,558.00.



The sedans are replacement vehicles for the Marshal, Sheriff, Fire/EMS and

Police Departments. The Sheriff?s Department will receive one (1) full-size

sedan. The Marshal?s Department will receive one (1) mid-size sedan. Fire/EMS

will receive two (two) mid-size sedans and the Police Department will receive

seven (7) mid-size sedans. One additional mid-size sedan, which was not in the

original bid request, has been added for the Police Department. It will serve

as a replacement for a wrecked sedan.



Fifty-two bid invitations were mailed. Five bids were received on November 20,

2002. This bid has been advertised, opened and reviews. The bidders were:







BIDDERS OPTION 1 - FULL-SIZE

UNIT COST

(1) UNIT OPTION 2 - MID-SIZE

UNIT COST OPTION 2 - MID-SIZE

TOTAL

(10) UNITS

Mike Patton C-D-J

(LaGrange, GA)

16,958.00

13,360.00

133,600.00

Lukken Chevrolet

(LaGrange, GA)

19,109.00

14,040.00

140,400.00

Bill Heard Chevrolet

(Columbus, GA)

19,998.00

14,790.00

147,900.00

Freeway Ford

(Columbus, GA

20,094.57

15,214.90

152,149.00

Legacy Ford Mercury

(McDonough, GA)

20,446.00

16,039.00

160,390.00



Funds for seven (7) mid-size sedans for the Police Department are budgeted in

FY03 Budget, 1999 SPLOST ? Police/Fire - Vehicle Equipment - Automobiles;

0540-695-2123-TXPO-7721-5011003V. Funding in the amount of $2,100.00 is

available to offset the cost of the replacement vehicle for Investigative

Services that was totaled earlier in the year in FY03 Budget, Risk Management ?

Unfunded claims ? Vehicles; 0860-200-3830-RISK-6842-01.



Funds for one (1) sedan mid-size for the Marshal?s Department are budgeted in

FY03 Budget, 1999 SPLOST ?Police/Fire - Vehicle Equipment - Automobiles;

0540-695-2123-TXMS-7721-5014003V.



Funds for one (1) full-size sedan for the Sheriff?s Department are budgeted in

FY03 Budget, 1999 SPLOST ?Police/Fire- Vehicle Equipment - Automobiles;

0540-695-2123-TXSH-7721-5013003V.



Funds for two (2) mid-size sedans for Fire/EMS Department are budgeted in FY03

Budget, General Fund ? Miscellaneous - Contingency ? 0101-590-2000-CONT-9801.



* * * * * *



(E) DEMOLITION OF TEEN CENTER



It is requested that Council approve payment to the Muscogee County School

District for the demolition of the Teen Center and back filling of the swimming

pool in the amount of $24,212.24. The payment will complete the City?s

obligation to the Muscogee County School District per the agreement dealing

with the playground near the new Fox Elementary School.



Funds are available in the FY03 Budget. General Fund Supported Capital

Projects ? Other Purchased Prof & Tech Services - School District ? Teen

Center; 0508-660-1000-CPGF-64441-22205030.



* * * * * *



(F) PROGRAM INSTRUCTORS FOR PARKS & RECREATION (ANNUAL CONTRACT ? RFP NO.

03-0014



It is requested that Council approve the annual contract for Program

Instructors for Parks & Recreation from Columbus Karate Academy, Tae Kwon Do

Plus, Dance Centre? International, Uptown Dance and Gabrielle Bryant.



The firms will provide program instructors for Parks and Recreation Community

Schools After School Program. The services will allow Community Schools the

opportunity to further expand the concept of specialized programs, with new and

innovated programs to a larger number of participants. Activities will include

karate, dance and Spanish.



Contractor will be required to provide equipment and instruction to allow

participants access to these services. Contractor shall provide introductory,

skills development, intermediate, and advanced level classes based on the needs

of the participants at various Community Schools locations.



Contractor shall meet or exceed the requirements stated below:

? Must provide participant with safe, well-organized, fun-filled instruction,

staffed by qualified professional instructors

? Must provide safe, appropriate environment and equipment for the proposed

services

? Must assist with marketing of classes, distribute flyers, conduct promotions

and provide written descriptions of proposed classes for the Parks and

Recreation Department quarterly brochure

? Must recruit, hire supervise, financially compensate and evaluate

professional, qualified instructors

? Must provide oversight of the daily operation of the program

? Must keep auditable records concerning class attendance, participant

evaluations of activities, registration and financial records

? Must provide all classes at the Parks and Recreation After-School Program

sites

? Must maintain a ratio of 1 instructor per 20 children

? Must conduct at least one, one-hour class per week, between 3:30 and 4:45 p.m.



The term of this contract shall be for one year, with the option to renew for

one (1) additional twelve-month period. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Request for proposals were mailed to forty-seven vendors and the RFP has been

advertised. Proposals were received November 19, 2002 from the following five

offerors:



Columbus Karate Academy (Columbus, GA)

Tae Kwon Do Plus (Columbus, GA)

Dance Centre? International (Columbus, GA)

Uptown Dance (Columbus, GA)

Gabrielle Bryant (Columbus, GA)



The proposals were reviewed by the Evaluation Committee, which consisted of

representatives from Parks & Recreations and Community Schools Division.

During the evaluation process all offerors were deemed responsive to the RFP.

The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals

for the procurement of Equipment, Supplies and Professional Services, governs

the RFP Process. During the process of an RFP there is no formal opening, due

to the possibility of negotiated components of the proposal. In the event

Council does not approve the recommended offeror(s), no proposal responses or

any negotiated components are made public until after the award of the

contract. If Council does not approve the recommended offerors, the RFP will

be re-advertised and a new process will begin. Cost information has been

submitted to the City Manager in a separate memo for information purposes.



No City funds will be expended. Students enrolled in the Community Schools

After-School Program will utilize the services and pay the required

registration fees. Community Schools will collect and receive a percentage of

the registration fees.



Funds will be deposited in the Parks & Recreation, Community Schools

After-School Program, Revenue - Fee Based Program Fees, 0101-

099-1999-REVN-4681.



* * * * * *



(G) RIVERWALK ? BIBB CITY TO CITY MILLS PHASE II ? BID NO. 03-0024



It is requested that Council authorize the execution of a construction contract

with Gerald Brooks Construction, Inc., in the amount of $1,881,560.00. The

contractor will provide construction services for Phase II of the Riverwalk

extension between 32nd Street, north along the Chattahoochee River, to a point

near 38th Street.



The work primarily involves clearing, grubbing, grading, installation of a four

hundred foot (400?) prefabricated steel bridge and construction of a

twelve-foot (12?) wide asphalt pathway at-grade. The work also includes

installation of small buildings associated with parking for an overlook area in

the vicinity of 38th Street.



One hundred ninety-two bid invitations were mailed. A Non-Mandatory Pre-Bid

Conference/Site Visit was held on October 11, 2002; twelve vendors attended the

conference. Four bids were received on December 6, 2002. This bid has been

advertised, opened and reviewed. The bidders were:









Contractor Total

Base Bid DBE

Participation

Gerald Brooks Construction (Phenix City, AL) $1,881,560.00 ?Undetermined

DE/TE Builders, Inc. (Fortson, GA) 2,090,000.00 3.26%

Earth-Scapes, Inc. (Phenix City, AL) 2,147,248.00 13.88%

Sunbelt Structures (Tucker, GA) 3,890,000.00 15.17%



?Gerald Brooks Construction is in the process of negotiating with a DBE

subcontractor for grading & hauling services.



Funds are budgeted in the FY03 Budget, Columbus Building Authority, Lease

Revenue Bonds ? Series 1999B, General Construction; 1993 SPLOST ? Construction,

Trails North Riverwalk; and ISTEA Funding, 0550-200-2431-CBA-6561;

0541-690-2110-TRNW-6561-70042000.





* * * * * *





(H) CHANGE ORDER NO. 5 FOR CONSTRUCTION OF THREE LEISURE POOLS ? BID NO.

02-0022



It is requested that Council authorize the execution of Change Order No. 5 for

additional construction services with DE/TE Builders, Inc., in the amount of

$336,013.00. Resolution No. 565-01 authorized the execution of the contract

with DE/TE Builders for the construction of the leisure pools at Rigdon Park,

Shirley B. Winston and Psalmond Road. The following additional services are

required to finalize the project:





Description Cost

Bathhouses 5,459.00

Pump Rooms 12,670.00

Carpentry 7,161.00

Plumbing/Sewer/Drainage 78,573.00

Landscaping 119,673.00

Electrical 17,120.00

Concrete work 9,628.00

Drywells 4,442.00

Fencing/Gates/Turnstiles 51,366.00

Basketball Court w/perimeter fencing 29,921.00

Total Cost for Additional Services $336,013.00





Original Contract Amount $4,722,000.00

Change Order No. 1 322,140.00

Change Order No. 2 6,898.00

Change Order No. 3 71,400.01

Change Order No. 4 59,351.95

Change Order No. 5 336,013.00

New Contract Amount $5,517,802.96



The total budget for four (4) swimming pools and the renovations to the Double

Churches Swimming Pool was $9,500,000.00. We have expended $5,765,405.00 to

date. Funds are available for this change order.



Funds are budgeted in FY03 Budget, 1999 SPLOST Olympic Pools ? General

Construction ?Rigdon Park, Shirley Winston, Psalmond Road and Double Churches

Renovation; 0540-695-2128-TXOP-7661-50524010, 50250010, 50251010 and 50254010.



* * * * * *



(I) TREES FOR PLANTING ON THE CITY?S RIGHT-OF WAYS- BID NO 03-0051



It is requested that Council approve the purchase of 629 trees from Moons Tree

Farm, Inc., Lakeside Landscaping, Inc., and Thom?s Trees and Plants, Inc., in

the amount of $66,177.50. The trees will be planted on various right-of-ways

throughout the City and be used as new plantings and replacements for trees

damaged or killed due to weather conditions.



Twenty-nine invitations were mailed; three bids were received on December 4,

2002. This bid has been advertised, opened and reviewed. The bid

specifications consisted of twenty-eight different species of trees. The

bidders were:







VENDOR/ITEMS

QUANTITY

COST PER TREE

TOTAL COST

Moon?s Tree Farm, Inc. (Loganville, GA)



Red Maple ? October Glory

Chinese Pistache

Willow Oak

Overcup Oak

Bosque Lace Bark Elm

D.D. Blanchard Magnolia

Red Maple Autumn Flame





36 ea

27 ea

39 ea

10 ea

15 ea

9 ea

10 ea



90.00

85.00

90.00

90.00

93.50

110.00

90.00







3,240.00

2,295.00

3,510.00

900.00

1,402.50

990.00

900.00

$ 13,237.50

Lakeside Landscaping, Inc. (Fort Valley, GA)



Biloxi Crape Myrtle, multi-stem

Natchez Crape Myrtle, multi-stem

Muscogee Crape Myrtle, multi-stem

Autmnalis Flowering Cherry





14 ea

10 ea

98 ea

7 ea





110.00

80.00

110.00

70.00





1,540.00

800.00

10,780.00

490.00

$ 13,610.00

Thom?s Trees and Plants, Inc. (Fayetteville, GA)



River Birch ? Dura Heat

Cherokee Princess Dogwood

Avondale Chinese Redbud

White Fringetree

Biloxi Crape Myrtle ? tree form

Natchez Crape Myrtle ? tree form

Muscogee Crape Myrtle ? tree form

Tulip Poplar

Blackgum

White Oak

Swamp White Oak

Laurel Oak

Live Oak







14 ea

100 ea

14 ea

68 ea

34 ea

47 ea

29 ea

10 ea

3 ea

1 ea

20 ea

4 ea

10 ea





60.00

65.00

100.00

100.00

95.00

150.00

150.00

95.00

90.00

110.00

110.00

95.00

120.00





840.00

6,500.00

1,400.00

6,800.00

3,230.00

7,050.00

4,350.00

95.00

270.00

110.00

2,200.00

380.00

1,200.00

$ 34,425.00

Total Estimated Shipping Cost $ 4,050.00

Total Contract Value $66,177.50



Funds are budgeted in the FY03 Budget, Public Services, Landscape and Forestry

Horticulture/Landscaping Supplies, 0203-260-2800-LAND-6727; General Funded

Supported ? CIP Project - Horticulture/Landscaping Supplies- Tree Preservation

and Replacement; 660-1000-CPGF-6727 -22193020.













?ITEM A?





A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING PAYMENT TO SAINT FRANCIS HOSPITAL IN THE OF AMOUNT

$10,123.06 FOR INMATE MEDICAL SERVICES.



WHEREAS, medical services was provided for an inmate at the Muscogee

County Jail. The required procedure could not be performed at the Medical

Center.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Saint

Francis Hospital in the amount of $10,123.06. Funds are available in the FY03

Budget; Sheriff, Medical Director ? Medical Services ? Inmates;

0101-550-2650-MEDD-6320.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM B?

A RESOLUTION



NO.______



A RESOLUTION APPROVING A SIX MONTH CONTRACT EXTENSION WITH JIM ANTHONY

ENTERPRISES TO PROVIDE VIDEO RECORDING AND BROADCAST SERVICES.



WHEREAS, the extension is required to allow the City more time to construct and

install the equipment that is being provided by Media Consultant System

Integrators (MCSI). The extension will give the City until the end of July

2003 to get the new system up and running with a short time of system overlap.

Currently the City pays the vendor $275.00 per Council Meeting, $225 for other

committee meetings and public hearings. They are also paid $45 an hour for

outside projects, usually dictated by the Mayor or City Manager. The vendor

has agreed to continue the contract at the current price per meeting and per

hourly rate; and,



WHEREAS, CCGTV will utilize the vendor to record meetings and events; broadcast

live and record Council Meetings, Planning Advisory commission meetings,

Historic and Architectural Review Board meetings and various other ribbon

cutting ceremonies and news conferences.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to approve a six-month contract

extension with Jim Anthony Enterprises to provide video recording and broadcast

services. Funds are budgeted each fiscal year for this on-going expense; City

Manager-Public Information Agency-Consulting; 0101-130-2600-INFO-6315.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM C?





A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PURCHASE OF A SPARE BOARDS KIT FOR THE MOBILE DATA

SYSTEM FROM MOTOROLA IN THE AMOUNT OF $37,646.50.



WHEREAS, the City of Columbus operates a mobile data system as part of its 800

Mhz Radio system that allows computer data to be sent to mobile computers in

the field and data to be received in IT from those computers in the field, and;



WHEREAS, this mobile data system is used by the Public Safety Departments to

allow the Officers in the field to access criminal and other information from

the city?s mainframe computer, the GCIC computer network and the NCIC computer

network. The Mobile Data System is also used by the Inspections & Code

Division to conduct the work of their Division in the field, which they rely

heavily upon to accomplish their work efficiently, and;



WHEREAS, this spare boards kit will insure that the City will be able to make

rapid repairs to the Mobile Data System and to minimize the amount of time that

the system is out of service and unavailable, and;



WHEREAS, Motorola is a sole source vendor for this spare boards kit in as much

as the system they are to work in is a proprietary Motorola product.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



The City Manager is hereby authorized to purchase a spare boards kit for the

Mobile Data System from Motorola in the amount of $37,646.50. Funds are

budgeted in FY03 Budget; Police Department - E911 ? Service Contracts;

0209-400-3220-E911-6513.







Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM D?



A RESOLUTION



NO._______



A RESOLUTION AUTHORIZING THE PURCHASE OF ELEVEN (11) SEDANS FROM MIKE

PATTON FORD IN THE AMOUNT OF $150,558.00.



WHEREAS, the sedans are replacement vehicles for the Marhsal, Sheriff,

Fire/EMS and Police Departments.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase eleven (11)

sedans from Mike Patton Ford in the amount of $150,558.00. Funds for seven (7)

mid-size sedans for the Police Department are budgeted in FY03 Budget, 1999

SPLOST ? Police/Fire - Vehicle Equipment - Automobiles;

540-695-2123-TXPO-7721-5011003V. Funding in the amount of $2,100.00 is

available to offset the cost of the replacement vehicle for Investigative

Services that was totaled earlier in the year in FY03 Budget, Risk Management ?

Unfunded claims ? Vehicles; 0860-200-3830-RISK-6842-01. Funds for one (1)

sedan mid-size for the Marshal?s Department are budgeted in FY03 Budget, 1999

SPLOST ?Police/Fire - Vehicle Equipment - Automobiles;

0540-695-2123-TXMS-7721-5014003V. Funds for one (1) full-size sedan for the

Sheriff?s Department are budgeted in FY03 Budget, 1999 SPLOST ?Police/Fire-

Vehicle Equipment - Automobiles; 0540-695-2123-TXSH-7721-5013003V. Funds for

two (2) mid-size sedans for Fire/EMS Department are budgeted in FY03 Budget,

General Fund ? Miscellaneous - Contingency ? 0101-590-2000-CONT-9801.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM E?





A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE PAYMENT TO MUSCOGEE COUNTY SCHOOL DISTRICT IN THE

AMOUNT OF $24,212.24.



WHEREAS, the payment is for the demolition of the ?Teen Center? and back

filling of the swimming pool. The payment will complete the City?s obligation

to the Muscogee County School District per the agreement dealing with the

playground near the new Fox Elementary School.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



The City Manager is hereby authorized to make payment to Muscogee County School

District in the amount of $24,212.24 for the demolition of the ?Teen Center?

and back filling of the swimming pool. Funds are available in the FY03 Budget;

General Fund Supported Capital Projects - Other Purchased Prof & Tech Services

- School District ? Teen Center ; 0508-660-1000-CPGF-64441-2220503G.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor







?ITEM F?



A RESOLUTION



NO.____________ A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH COLUMBUS

KARATE ACADEMY, TAE KWON DO PLUS, DANCE CENTRE? INTERNATIONAL, UPTOWN DANCE AND

GABRIELLE BRYANT FOR PROGRAM INSTRUCTORS FOR PARKS AND RECREATION.



WHEREAS, an RFP was administered (RFP No. 03-0014) and five proposals were

received; and,



WHEREAS, the proposals submitted by Columbus Karate Academy, Tae Kwon Do Plus,

Dance Centre? International, Uptown Dance and Gabrielle Bryant met all proposal

requirements and were evaluated responsive to the RFP; and,



WHEREAS, the term of this contract shall be for one year, with an option to

renew for one additional twelve-month period. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Columbus Karate Academy, Tae Kwon Do Plus, Dance Centre? International, Uptown

Dance and Gabrielle Bryant for Program Instructors for Parks & Recreations

Community Schools After-School Program. Funds will be deposited in the Parks &

Recreation, Community Schools After-School Program, Revenue - Fee Based Program

Fees, 0101-099-1999-REVN-4681.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ ____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM G?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH GERALD

BROOKS CONSTRUCTION IN THE AMOUNT OF $1,881,560.00.



WHEREAS, The contractor will provide construction services for Phase II of the

Riverwalk extension between 32nd Street, north along the Chattahoochee River,

to a point near 38th Street; and,



WHEREAS, The work primarily involves clearing, grubbing, grading, installation

of a four hundred foot (400?) prefabricated steel bridge and construction of a

twelve-foot (12?) wide asphalt pathway at-grade. The work also includes

installation of small buildings associated with parking for an overlook area in

the vicinity of 38th Street.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction

contract with Gerald Brooks Construction in the amount of $1,881,560.00.

Funds are budgeted in the FY03 Budget, Columbus Building Authority, Lease

Revenue Bonds ? Series 1999B, General Construction; 1993 SPLOST ? Construction,

Trails North Riverwalk; and ISTEA Funding, 0550-200-2431-CBA-6561;

0541-690-2110-TRNW-6561-70042000.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM H?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 5 FOR ADDITIONAL

CONSTRUCTION SERVICES WITH DE/TE BUILDERS, INC., IN THE AMOUNT OF $336,013.00.



WHEREAS, Resolution No. 565-01 authorized the execution of the contract

with DE/TE Builders for the construction of the leisure pools at Rigdon Park,

Shirley B. Winston and Psalmond Road; and,



WHEREAS, The additional work will help finalize the project; and,



WHEREAS, The total budget for four (4) swimming pools and the

renovations to the Double Churches Swimming Pool was $9,500,000.00. We have

expended $5,765,405.00 to date. Funds are available for this change order.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute Change Order No.

5 for additional construction services with DE/TE Builders, Inc., in the amount

of $336,013.00. Funds are budgeted in FY03 Budget, 1999 SPLOST Olympic Pools

? General Construction ?Rigdon Park, Shirley Winston, Psalmond Road and Double

Churches Renovation; 0540-695-2128-TXOP-7661-50524010, 50250010, 50251010 and

50254010.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM I?



A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE PURCHASE OF 629 TREES, FROM MOONS TREE FARM, INC.,

LAKESIDE LANDSCAPING, INC. AND THOM?S TREES AND PLANTS, INC. IN THE AMOUNT OF

$66,177.50.



WHEREAS, the trees will be planted on various right-of-ways throughout the

City; and,



WHEREAS, the trees will be for new plantings and replacements for trees damaged

or killed due to weather conditions.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase 629 trees, from Moons

Tree Farm, Inc., Lakeside Landscaping, Inc. and Thom?s Trees and Plants, Inc.

in the amount of $66,177.50. Funds are budgeted in the FY03 Budget, Public

Services, Landscape and Forestry Horticulture/Landscaping Supplies,

0203-260-2800-LAND-6727; General Funded Supported ? CIP Project -

Horticulture/Landscaping Supplies- Tree Preservation and Replacement;

660-1000-CPGF-6727 -22193020.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





DATE: December 17, 2002



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids







December 18, 2002

1. Elevators Upgrade ? Bid No. 03-0045

Scope of Bid

Upgrade the present Elevator Control Systems to the latest ANSI A.17

Code for Fire Services Phase I & II. The services are required for the

elevators located in the Government Center (7 elevators) and in the Muscogee

County Jail (4 elevators). Optional pricing is requested for the total

upgrade of the elevators located in the Government Center.



2. Mobile Lift ? Bid No. 03-0052

Scope of Bid

Provide a mobile lift to be used by the METRA Transit System.



3. Re-Roof Columbus Stockade ? Bid No. 03-0050

Scope of Bid

The project consists of the installation of a new metal roof for the

historic stockade prison, including the demolition of the existing roof.



4. Smoke Detectors for Elevators ? Bid No. 03-0040

Scope of Bid

Provide and install smoke detectors in the elevator lobby at each

floor and machine room at the Government Center and Muscogee County Jail. The

work shall be performed in accordance with the GA Department of Labor, Safety

Engineering Section proposed and adopted Elevator Regulation 300-3-6-13(15).



5. Mobile Grounds Sweeper ? Bid No. 03-0055

Scope of Bid

Provide one (1) mobile grounds sweeper to be used by the METRA Transit System.





6. Van, Fifteen (15) Passenger ? Bid No. 03-0054

Scope of Bid

Provide one (1) new, current production model/year, fifteen (15) passenger van

to be used by the METRA Transit System.



7. Roof Renovations ? Jail Tower & Recorders Court ? Bid No. 03-0014

A Mandatory Pre-Bid Conference/Site Visit is scheduled for 8:30 AM on

Wednesday, December 18, 2002. Vendors shall convene in the Conference Room of

Muscogee County Jail, 700 10th St., Columbus, GA.





December 19, 2002

1. Enterprise Zone (Brownfields) Master Plan ? RFP No. 03-0015

Scope of RFP

Provide master planning services, to include activities eligible under

the EPA Brownfields Grant, for industrial properties in the City?s Enterprise

Zone.



January 3, 2003

1. Construction Services for Main Library and System Headquarters ? RFP

No. 03-0017

Scope of RFP

Columbus Consolidated Government (the City) and the Muscogee County

Library Board wishes to obtain construction services for the new Main Library

and System Headquarters project. The services will consist of cost estimating

and analyses, post bid pre-construction services, as necessary, and

construction of the facility.



2. Kitchen & Laundry Equipment (Re-Bid) ? Bid No. 03-0061

Scope of Bid

Provide and install (1) refrigerator, (1) dishwasher, (1) gas range, (1) washer

and (1) dryer. The successful vendor will install the equipment in Fire

Station No. 7, which is currently under construction.





January 8, 2003

1. Northside Park Renovations - Site Improvements ? Bid No. 03-0060

Scope of Bid

The scope of work includes, but is not limited to, concrete work, sports field

construction, sports field irrigation, sports field lighting, building

construction, chain link fencing and landscaping.



2. Roof Renovations - Jail Tower & Recorder?s Court ? Bid No. 03-0047

Scope of Bid

Install a fully adhered EPDM roofing system at the Tower of Muscogee County

Jail (700 10th Street) and an SBS Modified Bitumen roofing system at Recorder?s

Court (702 10th Street).
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