Columbus, Georgia
Georgia's First Consolidated Government
Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Agenda Item #________
Columbus Consolidated Government
Council Meeting
December 17, 2002
Agenda Report #___________
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PAYMENT OF MEDICAL CLAIM
It is requested that Council authorize payment to Saint Francis Hospital in the
amount of $10,123.06 for medical services provided for an inmate at the
Muscogee County Jail. The required procedure could not be performed at the
Medical Center.
Funds are available in the FY03 Budget; Sheriff, Medical Director ? Medical
Services ? Inmates; 0101-550-2650-MEDD-6320.
* * * * * *
(B) VIDEO RECORDING AND BROADCAST SERVICES FOR COLUMBUS CONSOLIDATED GOVERNMENT
TELEVISION
It is recommended that Council approve a six-month contract extension with Jim
Anthony Enterprises to provide video recording and broadcast services. The
extension is required to allow the City more time to construct and install the
equipment that is being provided by Media Consultant System Integrators
(MCSI). The extension will give the City until the end of July 2003 to get the
new system up and running with a short time of system overlap. Currently the
City pays the vendor $275.00 per Council Meeting, $225 for other committee
meetings and public hearings. They are also paid $45 an hour for outside
projects, usually dictated by the Mayor or City Manager. The vendor has agreed
to continue the contract at the current rate per meeting and hourly rate.
CCGTV will utilize the vendor to record meetings and events; to broadcast live
and record Council Meetings, Planning Advisory commission meetings, Historic
and Architectural Review Board meetings and various other ribbon cutting
ceremonies and news conferences.
The television equipment previously utilized by City employees to record
meetings was limited, often inoperable and did not produce quality viewing. So
as not to disrupt the broadcast services, CCGTV began using JA Enterprises, on
a case-by-case basis. They were and are the only local company that can supply
the equipment and personnel needed to provide the services at the stated cost.
JA Enterprises provides four cameras to record meetings, two persons to man the
cameras and a director to coordinate sending the broadcast to the transmission
station located at the Government Center Complex and out to the cable
providers.
Funds are budgeted each fiscal year for this on-going expense; City
Manager-Public Information Agency-Consulting; 0101-130-2600-INFO-6315.
* * * * * *
(C) MOBILE DATA SYSTEM SPARE BOARDS KIT
It is requested that Council approve the purchase of a spare boards kit for the
Mobile Data System from Motorola in the amount of $37,646.50. The City of
Columbus operates a mobile data system as a part of its 800 Mhz radio system
that allows computer data to be sent to mobile computers in the field and data
to be received in IT from those computers in the field. The Public Safety
Departments use the mobile data system to allow the Officers in the field to
access criminal and other information from the City?s mainframe computer, the
GCIC computer network and the NCIC computer network. The Mobile Data System is
also used by the Inspections & Code Division to conduct the work of their
Division in the field, which they rely heavily upon to accomplish their work
efficiently.
The spare boards kit will insure that the City will be able to make rapid
repairs to the Mobile Data System and to minimize the amount of time that the
system is out of service and unavailable. This also allows us to control the
operating costs associated with the Mobile Data System.
Motorola is a sole source vendor for this spare boards kit in as much as the
system they are to work in is a proprietary Motorola product.
Funds are budgeted in FY03 Budget; Police Department, E911 ? Service Contracts;
0209-400-3220-E911-6513.
* * * * * *
(D) SEDANS ? BID NO. 03-0044
It is requested that Council authorize the purchase of eleven (11) sedans from
Mike Patton Ford in the amount of $150,558.00.
The sedans are replacement vehicles for the Marshal, Sheriff, Fire/EMS and
Police Departments. The Sheriff?s Department will receive one (1) full-size
sedan. The Marshal?s Department will receive one (1) mid-size sedan. Fire/EMS
will receive two (two) mid-size sedans and the Police Department will receive
seven (7) mid-size sedans. One additional mid-size sedan, which was not in the
original bid request, has been added for the Police Department. It will serve
as a replacement for a wrecked sedan.
Fifty-two bid invitations were mailed. Five bids were received on November 20,
2002. This bid has been advertised, opened and reviews. The bidders were:
BIDDERS OPTION 1 - FULL-SIZE
UNIT COST
(1) UNIT OPTION 2 - MID-SIZE
UNIT COST OPTION 2 - MID-SIZE
TOTAL
(10) UNITS
Mike Patton C-D-J
(LaGrange, GA)
16,958.00
13,360.00
133,600.00
Lukken Chevrolet
(LaGrange, GA)
19,109.00
14,040.00
140,400.00
Bill Heard Chevrolet
(Columbus, GA)
19,998.00
14,790.00
147,900.00
Freeway Ford
(Columbus, GA
20,094.57
15,214.90
152,149.00
Legacy Ford Mercury
(McDonough, GA)
20,446.00
16,039.00
160,390.00
Funds for seven (7) mid-size sedans for the Police Department are budgeted in
FY03 Budget, 1999 SPLOST ? Police/Fire - Vehicle Equipment - Automobiles;
0540-695-2123-TXPO-7721-5011003V. Funding in the amount of $2,100.00 is
available to offset the cost of the replacement vehicle for Investigative
Services that was totaled earlier in the year in FY03 Budget, Risk Management ?
Unfunded claims ? Vehicles; 0860-200-3830-RISK-6842-01.
Funds for one (1) sedan mid-size for the Marshal?s Department are budgeted in
FY03 Budget, 1999 SPLOST ?Police/Fire - Vehicle Equipment - Automobiles;
0540-695-2123-TXMS-7721-5014003V.
Funds for one (1) full-size sedan for the Sheriff?s Department are budgeted in
FY03 Budget, 1999 SPLOST ?Police/Fire- Vehicle Equipment - Automobiles;
0540-695-2123-TXSH-7721-5013003V.
Funds for two (2) mid-size sedans for Fire/EMS Department are budgeted in FY03
Budget, General Fund ? Miscellaneous - Contingency ? 0101-590-2000-CONT-9801.
* * * * * *
(E) DEMOLITION OF TEEN CENTER
It is requested that Council approve payment to the Muscogee County School
District for the demolition of the Teen Center and back filling of the swimming
pool in the amount of $24,212.24. The payment will complete the City?s
obligation to the Muscogee County School District per the agreement dealing
with the playground near the new Fox Elementary School.
Funds are available in the FY03 Budget. General Fund Supported Capital
Projects ? Other Purchased Prof & Tech Services - School District ? Teen
Center; 0508-660-1000-CPGF-64441-22205030.
* * * * * *
(F) PROGRAM INSTRUCTORS FOR PARKS & RECREATION (ANNUAL CONTRACT ? RFP NO.
03-0014
It is requested that Council approve the annual contract for Program
Instructors for Parks & Recreation from Columbus Karate Academy, Tae Kwon Do
Plus, Dance Centre? International, Uptown Dance and Gabrielle Bryant.
The firms will provide program instructors for Parks and Recreation Community
Schools After School Program. The services will allow Community Schools the
opportunity to further expand the concept of specialized programs, with new and
innovated programs to a larger number of participants. Activities will include
karate, dance and Spanish.
Contractor will be required to provide equipment and instruction to allow
participants access to these services. Contractor shall provide introductory,
skills development, intermediate, and advanced level classes based on the needs
of the participants at various Community Schools locations.
Contractor shall meet or exceed the requirements stated below:
? Must provide participant with safe, well-organized, fun-filled instruction,
staffed by qualified professional instructors
? Must provide safe, appropriate environment and equipment for the proposed
services
? Must assist with marketing of classes, distribute flyers, conduct promotions
and provide written descriptions of proposed classes for the Parks and
Recreation Department quarterly brochure
? Must recruit, hire supervise, financially compensate and evaluate
professional, qualified instructors
? Must provide oversight of the daily operation of the program
? Must keep auditable records concerning class attendance, participant
evaluations of activities, registration and financial records
? Must provide all classes at the Parks and Recreation After-School Program
sites
? Must maintain a ratio of 1 instructor per 20 children
? Must conduct at least one, one-hour class per week, between 3:30 and 4:45 p.m.
The term of this contract shall be for one year, with the option to renew for
one (1) additional twelve-month period. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Request for proposals were mailed to forty-seven vendors and the RFP has been
advertised. Proposals were received November 19, 2002 from the following five
offerors:
Columbus Karate Academy (Columbus, GA)
Tae Kwon Do Plus (Columbus, GA)
Dance Centre? International (Columbus, GA)
Uptown Dance (Columbus, GA)
Gabrielle Bryant (Columbus, GA)
The proposals were reviewed by the Evaluation Committee, which consisted of
representatives from Parks & Recreations and Community Schools Division.
During the evaluation process all offerors were deemed responsive to the RFP.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror(s), no proposal responses or
any negotiated components are made public until after the award of the
contract. If Council does not approve the recommended offerors, the RFP will
be re-advertised and a new process will begin. Cost information has been
submitted to the City Manager in a separate memo for information purposes.
No City funds will be expended. Students enrolled in the Community Schools
After-School Program will utilize the services and pay the required
registration fees. Community Schools will collect and receive a percentage of
the registration fees.
Funds will be deposited in the Parks & Recreation, Community Schools
After-School Program, Revenue - Fee Based Program Fees, 0101-
099-1999-REVN-4681.
* * * * * *
(G) RIVERWALK ? BIBB CITY TO CITY MILLS PHASE II ? BID NO. 03-0024
It is requested that Council authorize the execution of a construction contract
with Gerald Brooks Construction, Inc., in the amount of $1,881,560.00. The
contractor will provide construction services for Phase II of the Riverwalk
extension between 32nd Street, north along the Chattahoochee River, to a point
near 38th Street.
The work primarily involves clearing, grubbing, grading, installation of a four
hundred foot (400?) prefabricated steel bridge and construction of a
twelve-foot (12?) wide asphalt pathway at-grade. The work also includes
installation of small buildings associated with parking for an overlook area in
the vicinity of 38th Street.
One hundred ninety-two bid invitations were mailed. A Non-Mandatory Pre-Bid
Conference/Site Visit was held on October 11, 2002; twelve vendors attended the
conference. Four bids were received on December 6, 2002. This bid has been
advertised, opened and reviewed. The bidders were:
Contractor Total
Base Bid DBE
Participation
Gerald Brooks Construction (Phenix City, AL) $1,881,560.00 ?Undetermined
DE/TE Builders, Inc. (Fortson, GA) 2,090,000.00 3.26%
Earth-Scapes, Inc. (Phenix City, AL) 2,147,248.00 13.88%
Sunbelt Structures (Tucker, GA) 3,890,000.00 15.17%
?Gerald Brooks Construction is in the process of negotiating with a DBE
subcontractor for grading & hauling services.
Funds are budgeted in the FY03 Budget, Columbus Building Authority, Lease
Revenue Bonds ? Series 1999B, General Construction; 1993 SPLOST ? Construction,
Trails North Riverwalk; and ISTEA Funding, 0550-200-2431-CBA-6561;
0541-690-2110-TRNW-6561-70042000.
* * * * * *
(H) CHANGE ORDER NO. 5 FOR CONSTRUCTION OF THREE LEISURE POOLS ? BID NO.
02-0022
It is requested that Council authorize the execution of Change Order No. 5 for
additional construction services with DE/TE Builders, Inc., in the amount of
$336,013.00. Resolution No. 565-01 authorized the execution of the contract
with DE/TE Builders for the construction of the leisure pools at Rigdon Park,
Shirley B. Winston and Psalmond Road. The following additional services are
required to finalize the project:
Description Cost
Bathhouses 5,459.00
Pump Rooms 12,670.00
Carpentry 7,161.00
Plumbing/Sewer/Drainage 78,573.00
Landscaping 119,673.00
Electrical 17,120.00
Concrete work 9,628.00
Drywells 4,442.00
Fencing/Gates/Turnstiles 51,366.00
Basketball Court w/perimeter fencing 29,921.00
Total Cost for Additional Services $336,013.00
Original Contract Amount $4,722,000.00
Change Order No. 1 322,140.00
Change Order No. 2 6,898.00
Change Order No. 3 71,400.01
Change Order No. 4 59,351.95
Change Order No. 5 336,013.00
New Contract Amount $5,517,802.96
The total budget for four (4) swimming pools and the renovations to the Double
Churches Swimming Pool was $9,500,000.00. We have expended $5,765,405.00 to
date. Funds are available for this change order.
Funds are budgeted in FY03 Budget, 1999 SPLOST Olympic Pools ? General
Construction ?Rigdon Park, Shirley Winston, Psalmond Road and Double Churches
Renovation; 0540-695-2128-TXOP-7661-50524010, 50250010, 50251010 and 50254010.
* * * * * *
(I) TREES FOR PLANTING ON THE CITY?S RIGHT-OF WAYS- BID NO 03-0051
It is requested that Council approve the purchase of 629 trees from Moons Tree
Farm, Inc., Lakeside Landscaping, Inc., and Thom?s Trees and Plants, Inc., in
the amount of $66,177.50. The trees will be planted on various right-of-ways
throughout the City and be used as new plantings and replacements for trees
damaged or killed due to weather conditions.
Twenty-nine invitations were mailed; three bids were received on December 4,
2002. This bid has been advertised, opened and reviewed. The bid
specifications consisted of twenty-eight different species of trees. The
bidders were:
VENDOR/ITEMS
QUANTITY
COST PER TREE
TOTAL COST
Moon?s Tree Farm, Inc. (Loganville, GA)
Red Maple ? October Glory
Chinese Pistache
Willow Oak
Overcup Oak
Bosque Lace Bark Elm
D.D. Blanchard Magnolia
Red Maple Autumn Flame
36 ea
27 ea
39 ea
10 ea
15 ea
9 ea
10 ea
90.00
85.00
90.00
90.00
93.50
110.00
90.00
3,240.00
2,295.00
3,510.00
900.00
1,402.50
990.00
900.00
$ 13,237.50
Lakeside Landscaping, Inc. (Fort Valley, GA)
Biloxi Crape Myrtle, multi-stem
Natchez Crape Myrtle, multi-stem
Muscogee Crape Myrtle, multi-stem
Autmnalis Flowering Cherry
14 ea
10 ea
98 ea
7 ea
110.00
80.00
110.00
70.00
1,540.00
800.00
10,780.00
490.00
$ 13,610.00
Thom?s Trees and Plants, Inc. (Fayetteville, GA)
River Birch ? Dura Heat
Cherokee Princess Dogwood
Avondale Chinese Redbud
White Fringetree
Biloxi Crape Myrtle ? tree form
Natchez Crape Myrtle ? tree form
Muscogee Crape Myrtle ? tree form
Tulip Poplar
Blackgum
White Oak
Swamp White Oak
Laurel Oak
Live Oak
14 ea
100 ea
14 ea
68 ea
34 ea
47 ea
29 ea
10 ea
3 ea
1 ea
20 ea
4 ea
10 ea
60.00
65.00
100.00
100.00
95.00
150.00
150.00
95.00
90.00
110.00
110.00
95.00
120.00
840.00
6,500.00
1,400.00
6,800.00
3,230.00
7,050.00
4,350.00
95.00
270.00
110.00
2,200.00
380.00
1,200.00
$ 34,425.00
Total Estimated Shipping Cost $ 4,050.00
Total Contract Value $66,177.50
Funds are budgeted in the FY03 Budget, Public Services, Landscape and Forestry
Horticulture/Landscaping Supplies, 0203-260-2800-LAND-6727; General Funded
Supported ? CIP Project - Horticulture/Landscaping Supplies- Tree Preservation
and Replacement; 660-1000-CPGF-6727 -22193020.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO SAINT FRANCIS HOSPITAL IN THE OF AMOUNT
$10,123.06 FOR INMATE MEDICAL SERVICES.
WHEREAS, medical services was provided for an inmate at the Muscogee
County Jail. The required procedure could not be performed at the Medical
Center.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Saint
Francis Hospital in the amount of $10,123.06. Funds are available in the FY03
Budget; Sheriff, Medical Director ? Medical Services ? Inmates;
0101-550-2650-MEDD-6320.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION APPROVING A SIX MONTH CONTRACT EXTENSION WITH JIM ANTHONY
ENTERPRISES TO PROVIDE VIDEO RECORDING AND BROADCAST SERVICES.
WHEREAS, the extension is required to allow the City more time to construct and
install the equipment that is being provided by Media Consultant System
Integrators (MCSI). The extension will give the City until the end of July
2003 to get the new system up and running with a short time of system overlap.
Currently the City pays the vendor $275.00 per Council Meeting, $225 for other
committee meetings and public hearings. They are also paid $45 an hour for
outside projects, usually dictated by the Mayor or City Manager. The vendor
has agreed to continue the contract at the current price per meeting and per
hourly rate; and,
WHEREAS, CCGTV will utilize the vendor to record meetings and events; broadcast
live and record Council Meetings, Planning Advisory commission meetings,
Historic and Architectural Review Board meetings and various other ribbon
cutting ceremonies and news conferences.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to approve a six-month contract
extension with Jim Anthony Enterprises to provide video recording and broadcast
services. Funds are budgeted each fiscal year for this on-going expense; City
Manager-Public Information Agency-Consulting; 0101-130-2600-INFO-6315.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _____ _______, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF A SPARE BOARDS KIT FOR THE MOBILE DATA
SYSTEM FROM MOTOROLA IN THE AMOUNT OF $37,646.50.
WHEREAS, the City of Columbus operates a mobile data system as part of its 800
Mhz Radio system that allows computer data to be sent to mobile computers in
the field and data to be received in IT from those computers in the field, and;
WHEREAS, this mobile data system is used by the Public Safety Departments to
allow the Officers in the field to access criminal and other information from
the city?s mainframe computer, the GCIC computer network and the NCIC computer
network. The Mobile Data System is also used by the Inspections & Code
Division to conduct the work of their Division in the field, which they rely
heavily upon to accomplish their work efficiently, and;
WHEREAS, this spare boards kit will insure that the City will be able to make
rapid repairs to the Mobile Data System and to minimize the amount of time that
the system is out of service and unavailable, and;
WHEREAS, Motorola is a sole source vendor for this spare boards kit in as much
as the system they are to work in is a proprietary Motorola product.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The City Manager is hereby authorized to purchase a spare boards kit for the
Mobile Data System from Motorola in the amount of $37,646.50. Funds are
budgeted in FY03 Budget; Police Department - E911 ? Service Contracts;
0209-400-3220-E911-6513.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _____ _______, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ELEVEN (11) SEDANS FROM MIKE
PATTON FORD IN THE AMOUNT OF $150,558.00.
WHEREAS, the sedans are replacement vehicles for the Marhsal, Sheriff,
Fire/EMS and Police Departments.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase eleven (11)
sedans from Mike Patton Ford in the amount of $150,558.00. Funds for seven (7)
mid-size sedans for the Police Department are budgeted in FY03 Budget, 1999
SPLOST ? Police/Fire - Vehicle Equipment - Automobiles;
540-695-2123-TXPO-7721-5011003V. Funding in the amount of $2,100.00 is
available to offset the cost of the replacement vehicle for Investigative
Services that was totaled earlier in the year in FY03 Budget, Risk Management ?
Unfunded claims ? Vehicles; 0860-200-3830-RISK-6842-01. Funds for one (1)
sedan mid-size for the Marshal?s Department are budgeted in FY03 Budget, 1999
SPLOST ?Police/Fire - Vehicle Equipment - Automobiles;
0540-695-2123-TXMS-7721-5014003V. Funds for one (1) full-size sedan for the
Sheriff?s Department are budgeted in FY03 Budget, 1999 SPLOST ?Police/Fire-
Vehicle Equipment - Automobiles; 0540-695-2123-TXSH-7721-5013003V. Funds for
two (2) mid-size sedans for Fire/EMS Department are budgeted in FY03 Budget,
General Fund ? Miscellaneous - Contingency ? 0101-590-2000-CONT-9801.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PAYMENT TO MUSCOGEE COUNTY SCHOOL DISTRICT IN THE
AMOUNT OF $24,212.24.
WHEREAS, the payment is for the demolition of the ?Teen Center? and back
filling of the swimming pool. The payment will complete the City?s obligation
to the Muscogee County School District per the agreement dealing with the
playground near the new Fox Elementary School.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The City Manager is hereby authorized to make payment to Muscogee County School
District in the amount of $24,212.24 for the demolition of the ?Teen Center?
and back filling of the swimming pool. Funds are available in the FY03 Budget;
General Fund Supported Capital Projects - Other Purchased Prof & Tech Services
- School District ? Teen Center ; 0508-660-1000-CPGF-64441-2220503G.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _____ _______, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM F?
A RESOLUTION
NO.____________ A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH COLUMBUS
KARATE ACADEMY, TAE KWON DO PLUS, DANCE CENTRE? INTERNATIONAL, UPTOWN DANCE AND
GABRIELLE BRYANT FOR PROGRAM INSTRUCTORS FOR PARKS AND RECREATION.
WHEREAS, an RFP was administered (RFP No. 03-0014) and five proposals were
received; and,
WHEREAS, the proposals submitted by Columbus Karate Academy, Tae Kwon Do Plus,
Dance Centre? International, Uptown Dance and Gabrielle Bryant met all proposal
requirements and were evaluated responsive to the RFP; and,
WHEREAS, the term of this contract shall be for one year, with an option to
renew for one additional twelve-month period. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Columbus Karate Academy, Tae Kwon Do Plus, Dance Centre? International, Uptown
Dance and Gabrielle Bryant for Program Instructors for Parks & Recreations
Community Schools After-School Program. Funds will be deposited in the Parks &
Recreation, Community Schools After-School Program, Revenue - Fee Based Program
Fees, 0101-099-1999-REVN-4681.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ ____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH GERALD
BROOKS CONSTRUCTION IN THE AMOUNT OF $1,881,560.00.
WHEREAS, The contractor will provide construction services for Phase II of the
Riverwalk extension between 32nd Street, north along the Chattahoochee River,
to a point near 38th Street; and,
WHEREAS, The work primarily involves clearing, grubbing, grading, installation
of a four hundred foot (400?) prefabricated steel bridge and construction of a
twelve-foot (12?) wide asphalt pathway at-grade. The work also includes
installation of small buildings associated with parking for an overlook area in
the vicinity of 38th Street.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Gerald Brooks Construction in the amount of $1,881,560.00.
Funds are budgeted in the FY03 Budget, Columbus Building Authority, Lease
Revenue Bonds ? Series 1999B, General Construction; 1993 SPLOST ? Construction,
Trails North Riverwalk; and ISTEA Funding, 0550-200-2431-CBA-6561;
0541-690-2110-TRNW-6561-70042000.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER NO. 5 FOR ADDITIONAL
CONSTRUCTION SERVICES WITH DE/TE BUILDERS, INC., IN THE AMOUNT OF $336,013.00.
WHEREAS, Resolution No. 565-01 authorized the execution of the contract
with DE/TE Builders for the construction of the leisure pools at Rigdon Park,
Shirley B. Winston and Psalmond Road; and,
WHEREAS, The additional work will help finalize the project; and,
WHEREAS, The total budget for four (4) swimming pools and the
renovations to the Double Churches Swimming Pool was $9,500,000.00. We have
expended $5,765,405.00 to date. Funds are available for this change order.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order No.
5 for additional construction services with DE/TE Builders, Inc., in the amount
of $336,013.00. Funds are budgeted in FY03 Budget, 1999 SPLOST Olympic Pools
? General Construction ?Rigdon Park, Shirley Winston, Psalmond Road and Double
Churches Renovation; 0540-695-2128-TXOP-7661-50524010, 50250010, 50251010 and
50254010.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM I?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF 629 TREES, FROM MOONS TREE FARM, INC.,
LAKESIDE LANDSCAPING, INC. AND THOM?S TREES AND PLANTS, INC. IN THE AMOUNT OF
$66,177.50.
WHEREAS, the trees will be planted on various right-of-ways throughout the
City; and,
WHEREAS, the trees will be for new plantings and replacements for trees damaged
or killed due to weather conditions.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase 629 trees, from Moons
Tree Farm, Inc., Lakeside Landscaping, Inc. and Thom?s Trees and Plants, Inc.
in the amount of $66,177.50. Funds are budgeted in the FY03 Budget, Public
Services, Landscape and Forestry Horticulture/Landscaping Supplies,
0203-260-2800-LAND-6727; General Funded Supported ? CIP Project -
Horticulture/Landscaping Supplies- Tree Preservation and Replacement;
660-1000-CPGF-6727 -22193020.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
DATE: December 17, 2002
TO: Mayor and Councilors
FROM: Kay Love, Director of Finance
SUBJECT: Advertised Bids
December 18, 2002
1. Elevators Upgrade ? Bid No. 03-0045
Scope of Bid
Upgrade the present Elevator Control Systems to the latest ANSI A.17
Code for Fire Services Phase I & II. The services are required for the
elevators located in the Government Center (7 elevators) and in the Muscogee
County Jail (4 elevators). Optional pricing is requested for the total
upgrade of the elevators located in the Government Center.
2. Mobile Lift ? Bid No. 03-0052
Scope of Bid
Provide a mobile lift to be used by the METRA Transit System.
3. Re-Roof Columbus Stockade ? Bid No. 03-0050
Scope of Bid
The project consists of the installation of a new metal roof for the
historic stockade prison, including the demolition of the existing roof.
4. Smoke Detectors for Elevators ? Bid No. 03-0040
Scope of Bid
Provide and install smoke detectors in the elevator lobby at each
floor and machine room at the Government Center and Muscogee County Jail. The
work shall be performed in accordance with the GA Department of Labor, Safety
Engineering Section proposed and adopted Elevator Regulation 300-3-6-13(15).
5. Mobile Grounds Sweeper ? Bid No. 03-0055
Scope of Bid
Provide one (1) mobile grounds sweeper to be used by the METRA Transit System.
6. Van, Fifteen (15) Passenger ? Bid No. 03-0054
Scope of Bid
Provide one (1) new, current production model/year, fifteen (15) passenger van
to be used by the METRA Transit System.
7. Roof Renovations ? Jail Tower & Recorders Court ? Bid No. 03-0014
A Mandatory Pre-Bid Conference/Site Visit is scheduled for 8:30 AM on
Wednesday, December 18, 2002. Vendors shall convene in the Conference Room of
Muscogee County Jail, 700 10th St., Columbus, GA.
December 19, 2002
1. Enterprise Zone (Brownfields) Master Plan ? RFP No. 03-0015
Scope of RFP
Provide master planning services, to include activities eligible under
the EPA Brownfields Grant, for industrial properties in the City?s Enterprise
Zone.
January 3, 2003
1. Construction Services for Main Library and System Headquarters ? RFP
No. 03-0017
Scope of RFP
Columbus Consolidated Government (the City) and the Muscogee County
Library Board wishes to obtain construction services for the new Main Library
and System Headquarters project. The services will consist of cost estimating
and analyses, post bid pre-construction services, as necessary, and
construction of the facility.
2. Kitchen & Laundry Equipment (Re-Bid) ? Bid No. 03-0061
Scope of Bid
Provide and install (1) refrigerator, (1) dishwasher, (1) gas range, (1) washer
and (1) dryer. The successful vendor will install the equipment in Fire
Station No. 7, which is currently under construction.
January 8, 2003
1. Northside Park Renovations - Site Improvements ? Bid No. 03-0060
Scope of Bid
The scope of work includes, but is not limited to, concrete work, sports field
construction, sports field irrigation, sports field lighting, building
construction, chain link fencing and landscaping.
2. Roof Renovations - Jail Tower & Recorder?s Court ? Bid No. 03-0047
Scope of Bid
Install a fully adhered EPDM roofing system at the Tower of Muscogee County
Jail (700 10th Street) and an SBS Modified Bitumen roofing system at Recorder?s
Court (702 10th Street).