Columbus, Georgia

CCVB Board Meeting

JULY 17, 2002

8:00 AM

Columbus Convention & Visitors Bureau

1000 Bay Avenue

PRELIMINARY

Meeting called by: Executive BoardType of meeting:Monthly Board of Commissioners

Facilitator: Lee BrantleyNote taker:Rose Lynn

Attendees: Lee Brantley, Michael Garrigan, Veola Hymes, Dr. J.A. Hud, Jerry

Mazurkiewicz, James McMullen, Colin Martin, Mayor Bobby Peters, Jack Pezold,

Roy Plummer, Frances Quick, Miriam Tidwell, Dr. Michaell Taylor, Virgil

Thompson, Martha Turner



James Baudoin, Larry Campbell, Carmen Cavezza, Janice Davis, Charlie Schilling,

Burnie Quick, Ed Wilson

Please read: Minutes & Treasurer?s Report

Please bring: Board Packet including all documentation

----- Agenda Topics -----



Call to Order Lee Brantley

Welcome Guests Lee Brantley

Approve Minutes Veola Hymes

Treasurer's Report Miriam Tidwell

Old Business

Review May Budget Lee Brantley

Brenda Price

New Business

Springer Opera House Perrin Trotter

Community Calendar Update Basset & Becker

Other Business Group

Adjourn Lee Brantley









Columbus Convention & Visitors Bureau



Minutes of the Board of Commissioners Meeting

July 17, 2002





I. CALL TO ORDER



The July Board of Commissioners meeting, held at the Columbus Convention &

Visitors Bureau, was called to order at 8:05 am by the president, Lee

Brantley. Board Members present included Michael Garrigan, Veola Hymes, Colin

Martin, Jerry Mazurkiewicz, Jack Pezold, Frances Quick, Virgil Thompson, and

Martha Turner.



Ex-Officio members present were James Baudoin, Larry Campbell, Janice Davis,

and Ed Wilson.



Board Members absent included: Dr. J.A. Hud, James McMullen, Mayor Bobby

Peters, Dr. Michaell Taylor, and Miriam Tidwell.



Ex-Officio members absent included Carmen Cavezza, Charlie Schilling, and

Burnie Quick.



CCVB staff members present included Brenda Price, Peter Bowden, Rhonda DePratt,

Timothy Fields, Shelby Guest, Rose M. Lynn, Lativia Rivers, and Amanda

Horne-Ryals.



Guests attending: Perrin Trotter--Executive Director of Springer Opera House,

Bill Becker--Basset & Becker Advertising, and Brian Smith Marketing Director

Fort Benning.





II. APPROVAL OF MINUTES



Secretary Veola Hymes presented the June 2002 minutes to the Board asking for

any additions or deletions. The minutes were approved upon motion made by

Colin Martin and seconded by Mike Garrigan. A vote was taken and the motion

was carried.





III. TREASURER?S REPORT



In the absence of Treasurer Miriam Tidwell, Executive Director Brenda Price

presented the budget for the months of May and June. Ms. Price stated that the

Hotel Revenue was up 3.8% over last year and 6% over what was projected for the

budget year. She requested approval from the Board for invoices in the months

of May and June that exceeded $5,000.

May:

Invoices for Basset and Becker in the amount of $22,739.14 for the Georgia on

my Mind Travel Guide and printing of Trade Center/Convention Sales 3 ring

binders.



June:

1. Invoices for Basset & Becker for a local Newspaper Campaign Georgia Public

Radio (Port Columbus) and other miscellaneous expenses.

2. Six months of expenses for Columbus Consolidated Government Central

Collections printing and postage.

3. W.C. Bradley Co. for $5,168.84 for two months of rental expenses.

4. Line items that were not budgeted for i.e., Eventbooking.Com ? Community

Calendar Project (Some of these funds will be recouped once partners begin

re-imbursement); Sales Folders; Web Site development as well as other costs,

i.e., increased direct mail campaigns to accommodate and keep consumer

confidence following 9/11; new trade shows to expand markets and computer

maintenance and replacement.



Ms. Price stated that although the CCVB went over the line item budget,

revenues generated were $43,342 over budget projections.



She informed the Board that the CCVB?s annual audit will be conducted during

the month of August.



Mr. Brantley commented that the 3.8% hotel/motel revenue being up was

impressive based on the events of 9/11 and indicates ?something good is

happening in Columbus.? Mr. Brantley asked for a motion of approval for

invoices over $5,000 and whether there were any other questions/comments.

There being none, Colin Martin made a motion to approve the May/June Financial

Reports with Veola Hymes seconding. A vote was taken and the motion was

carried.





IV. OLD BUSINESS



NONE



V. NEW BUSINESS



Peter Bowden stated that our guest speaker Perrin Trotter, Executive Director

of the Springer Opera House, was present to share information on the facility.

Mr. Trotter stated the Springer Opera House was 132 years old. Key points

discussed were:

? The Springer on Tour Program has visited 60 cities in 11 states and has

performed 82 shows, putting Columbus on the map.

? The goals of the Springer Opera House are to expand audiences. Future events

include a Children?s Theater Group and Regional Professional Theatre.

? The National Average for theatres is 58% of the revenue ? the Springer

Theater averages 68%. Mr. Garrigan inquired as to the financial status and

support of the Springer. Mr. Trotter said the Springer does have an endowment

through the Columbus Challenge.



Peter Bowden introduced the next guest speaker, Bill Becker with Basset and

Becker Advertising who shared information on the development of the Columbus

Community Calendar. According to Mr. Bowden, over a year ago the 2010

Committee (that was organized by City Manager Carmen Cavezza) recognized that a

community calendar was needed. On March 1, 2002, the Columbus Community

Calendar went live. Mr. Becker discussed the one-stop resource with a

PowerPoint presentation. Key points discussed:

? The program is a cooperative effort with various partners to develop a

product that was already in place. This is a tool to promote what?s going in

Columbus.

? The input required and the means of getting the information to the public can

be achieved by using Public Service Announcements and radio commercials.

Partners have instant access to include their event information for approval.

? Mr. Becker discussed the development of a visual icon that will promote

awareness and recall each time the icon is seen.

? The site is not to be used as a commercial enterprise, nor be competitive or

create any obstacles for existing communication relationships or compete with

our media partners.



Lee Brantley opened the floor for comments and questions



Janice Davis, Executive Director of Columbus Sports & Events Council gave an

overview of events for the weekend regarding the Special Olympics. Ms. Davis

also stated that during the week of July 28th, 125 ASA Teams would be in our

city.



Francis Quick, Director of Columbus Riverfest said the Historic Columbus

administrative offices have officially moved to The Rankin House as of July 17,

2002. Riverfest and tour office will remain on Broadway and tours will now be

given once a day at 2:00 PM.

.



VI. ADJOURNMENT



There being no further discussion, Mr. Garrigan made a motion to adjourn the

Board meeting at 9:05 AM.