Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Agenda Item #________





Columbus Consolidated Government

Council Meeting



October 8, 2002



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) WELDING/METAL FABRICATION SERVICES (ANNUAL CONTRACT) -BID NO. 03-0018



It is requested that Council approve the welding/metal fabrication services

from J & W Metal Fabricating, Inc., for the estimated annual contract value of

$55,000.00. The services will be provided on an ?as needed? basis for various

facilities and equipment owned by the City. The contract term is for one year,

with the option to renew for two (2) additional twelve-month periods. Renewal

of the contract is contingent upon the mutual agreement of the City and the

contracted vendor.



Thirty-three bid packages were mailed. Two bids were received September 25,

2002. This bid has been advertised, opened and reviewed. The bidders and

rates are:





VENDOR

J & W Metal Fabricating, Inc.

(Columbus, GA)

Chattahoochee Metal Fabricators, Inc. (Columbus, GA)



RATES:

FIELD WORK:

Regular Working Hours - Labor $ 42.00 per hour

Outside Regular Hours - Labor $ 63.00 per hour

Field Work ? Response Time: 30 min ? 1 hour



SHOP WORK:

Regular Working Hours - Labor $ 42.00 per hour



MATERIAL:

COST+

30%



Emergency Response Time

Regular Working Hours 30 min ? 1 hour

Outside Regular Hours Normally 1 hour

FIELD WORK:

Regular Working Hours - Labor $ 50.00 per hour

Outside Regular Hours - Labor $ 60.00 per hour

Field Work ? Response Time: 1 hour



SHOP WORK:

Regular Working Hours - Labor $ 50.00 per hour



MATERIAL:

COST+

35%



Emergency Response Time

Regular Working Hours 1 hour

Outside Regular Hours 2 hour



Funds are budgeted each fiscal year for this ongoing expense, Public Services,

Facilities Maintenance - Other Maintenance & Repairs, Building

Maintenance-Public Safety, and Building Maintenance-General Government,

0101-260-3710-REPA-6527, 6528, or 6529 as needed.



* * * * * *



(B) PEST CONTROL SERVICES (ANNUAL CONTRACT) - BID NO. 03-0019



It is requested that Council approve the contract for pest control services

with Orkin Pest Control for the estimated annual contract value of $11,247.00.

The vendor will provide pest control services at 83 City owned buildings.



The contract term is for a one-year period with an option to renew for two

additional twelve-month periods. Renewal of the contract is contingent upon

the mutual agreement of the City and the contracted vendor.



Twenty-five bid packages were mailed; seven bid responses were received

September 25, 2002. This bid has been advertised, opened and reviewed. The

bidders were:







Vendor

Locations 1 - 83

(Monthly Fee)

Total Estimated

Contract Value



Orkin Pest Control (Columbus, GA)

$937.25

$11,247.00



Knox Pest Control (Columbus, GA)

1,020.00

12,240.00



Imperial Pest Control (Seale, AL)

1,150.00

13,800.00



Terminix International (Fortson, GA)

2,905.00

34,860.00



Ecolab Pest Elimination Services (Chamblee, GA)

3,475.00

41,700.00



Bi-State Pest Control (Columbus, GA)

5,400.00

64,800.00



Rentokil Pest Control (Duluth, GA) 6,355.00 (once mo.)

10,820.00 (twice mo.) 76,260.00

129,840.00



Funds are budgeted each fiscal year for this ongoing expense, Public Services,

Facilities Maintenance - Service Contracts, 0101-260-2700-MNTN-6513.



* * * * * *



(C) VETERINARIAN SERVICES (ANNUAL CONTRACT) - BID NO. 03-0013



It is requested that Council approve the contract for veterinarian services in

the amount of $37.50

per hour, not to exceed $700 per month and the provision of drugs and other

medical supplies on an ?as needed? basis in the estimated annual contract value

of $9,000.00 per year from Cooper Creek PetCare Hospital. The veterinarian

will make three visits a week and provide professional advice to kennel

personnel as it relates to caring for, or the euthanasia of injured or sick

animals on a weekly basis. Drugs and other medical supplies will be

administrated to the animals as needed.



The contract term will be for three years, with the option to renew for two

additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the Contractor and the City.



Twenty-five bid invitations were mailed: two bid responses were received

September 11, 2002. This bid has been advertised, opened and reviewed.





Vendor/Description Cooper Creek PetCare Hospital

(Columbus, GA) Macon Road Veterinary Clinic P.C. (Columbus, GA)

Contractor?s Bid Fee $ 37.50 $ 50.00

Total Cost Of

Drugs & Medical Supplies

$ 5,766.87

$ 10,010.65



Funds are budgeted each fiscal year for this ongoing expense, Public Services,

Special Enforcement - Veterinarian Services, 0101-260-2400-SPCL-6339.



?ITEM A?





A RESOLUTION



NO. __________



A RESOLUTION AUTHORIZING THE CONTRACT FOR WELDING/METAL FABRICATION SERVICES

FROM J & W METAL FABRICATING, INC., FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF

$55,000.00.



WHEREAS, the services will be provided on an ?as needed? basis for various

facilities and equipment owned by the City; and,



WHEREAS, the contract term is for one year with the option to renew for two

additional twelve-month periods. Renewal of the contract is contingent upon

the mutual agreement of the City and the contracted vendor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into a contract for

welding/metal fabrication services with J & W Metal Fabricating, Inc., for the

estimated annual contract value of $55,000.00. Funds are budgeted each fiscal

year for this ongoing expense, Public Services, Facilities Maintenance - Other

Maintenance & Repairs, Building Maintenance-Public Safety, and Building

Maintenance-General Government, 0101-260-3710-6527, 6528, or 6529 as needed.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2002 and adopted at said meeting by the

affirmative

vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





____________________________ __________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM B?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR PEST CONTROL SERVICES

WITH ORKIN PEST CONTROL FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $11,247.00.



WHEREAS, the vendor will provide pest control services at 83 City owned

buildings; and,



WHEREAS, the contract term is for a one year period with an option to renew for

two additional twelve-month periods. Renewal of the contract is contingent

upon the mutual agreement of the City and the Contractors.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract for pest

control services with Orkin Pest Control for the estimated annual contract

value of $11,247.00. Funds are budgeted each fiscal year for this ongoing

expense, Public Services, Facilities Maintenance - Service Contracts,

0101-260-2700-MNTN-6513.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





____________________________ __________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor





?ITEM C?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE CONTRACT FOR VETERINARIAN SERVICES IN THE AMOUNT

OF $37.50 PER HOUR, NOT TO EXCEED $700 PER MONTH AND THE PROVISION OF DRUGS AND

OTHER MEDICAL SUPPLIES ON AN AAS NEEDED BASIS@ IN THE ESTIMATED ANNUAL CONTRACT

VALUE OF $9,000.00 PER YEAR FROM COOPER CREEK PETCARE HOSPITAL.



WHEREAS, the veterinarian will make three visits a week and provide

professional advice to kennel personnel as it relates to caring for, or the

euthanasia of injured or sick animals on a weekly basis; and,



WHEREAS, drugs and other medical supplies will be administrated to the animals

as needed; and,



WHEREAS, the contract term will be for three years with the option to

renew for two additional twelve-month periods. Contract renewal is contingent

upon the mutual agreement of the Contractor and the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into a contract for

veterinarian services in the amount of $37.50 per hour, not to exceed $700 per

month and the provision of drugs and other medical supplies on an ?as needed?

basis in the estimated annual contract value of $9,000.00 per year from Cooper

Creek PetCare Hospital. Funds are budgeted each fiscal year for this ongoing

expense, Public Services, Special Enforcement - Veterinarian Services,

0101-260-2400-SPCL-6339.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





____________________________ __________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
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