Columbus, Georgia
Georgia's First Consolidated Government
Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Agenda Item #________
Columbus Consolidated Government
Council Meeting
October 8, 2002
Agenda Report #___________
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) WELDING/METAL FABRICATION SERVICES (ANNUAL CONTRACT) -BID NO. 03-0018
It is requested that Council approve the welding/metal fabrication services
from J & W Metal Fabricating, Inc., for the estimated annual contract value of
$55,000.00. The services will be provided on an ?as needed? basis for various
facilities and equipment owned by the City. The contract term is for one year,
with the option to renew for two (2) additional twelve-month periods. Renewal
of the contract is contingent upon the mutual agreement of the City and the
contracted vendor.
Thirty-three bid packages were mailed. Two bids were received September 25,
2002. This bid has been advertised, opened and reviewed. The bidders and
rates are:
VENDOR
J & W Metal Fabricating, Inc.
(Columbus, GA)
Chattahoochee Metal Fabricators, Inc. (Columbus, GA)
RATES:
FIELD WORK:
Regular Working Hours - Labor $ 42.00 per hour
Outside Regular Hours - Labor $ 63.00 per hour
Field Work ? Response Time: 30 min ? 1 hour
SHOP WORK:
Regular Working Hours - Labor $ 42.00 per hour
MATERIAL:
COST+
30%
Emergency Response Time
Regular Working Hours 30 min ? 1 hour
Outside Regular Hours Normally 1 hour
FIELD WORK:
Regular Working Hours - Labor $ 50.00 per hour
Outside Regular Hours - Labor $ 60.00 per hour
Field Work ? Response Time: 1 hour
SHOP WORK:
Regular Working Hours - Labor $ 50.00 per hour
MATERIAL:
COST+
35%
Emergency Response Time
Regular Working Hours 1 hour
Outside Regular Hours 2 hour
Funds are budgeted each fiscal year for this ongoing expense, Public Services,
Facilities Maintenance - Other Maintenance & Repairs, Building
Maintenance-Public Safety, and Building Maintenance-General Government,
0101-260-3710-REPA-6527, 6528, or 6529 as needed.
* * * * * *
(B) PEST CONTROL SERVICES (ANNUAL CONTRACT) - BID NO. 03-0019
It is requested that Council approve the contract for pest control services
with Orkin Pest Control for the estimated annual contract value of $11,247.00.
The vendor will provide pest control services at 83 City owned buildings.
The contract term is for a one-year period with an option to renew for two
additional twelve-month periods. Renewal of the contract is contingent upon
the mutual agreement of the City and the contracted vendor.
Twenty-five bid packages were mailed; seven bid responses were received
September 25, 2002. This bid has been advertised, opened and reviewed. The
bidders were:
Vendor
Locations 1 - 83
(Monthly Fee)
Total Estimated
Contract Value
Orkin Pest Control (Columbus, GA)
$937.25
$11,247.00
Knox Pest Control (Columbus, GA)
1,020.00
12,240.00
Imperial Pest Control (Seale, AL)
1,150.00
13,800.00
Terminix International (Fortson, GA)
2,905.00
34,860.00
Ecolab Pest Elimination Services (Chamblee, GA)
3,475.00
41,700.00
Bi-State Pest Control (Columbus, GA)
5,400.00
64,800.00
Rentokil Pest Control (Duluth, GA) 6,355.00 (once mo.)
10,820.00 (twice mo.) 76,260.00
129,840.00
Funds are budgeted each fiscal year for this ongoing expense, Public Services,
Facilities Maintenance - Service Contracts, 0101-260-2700-MNTN-6513.
* * * * * *
(C) VETERINARIAN SERVICES (ANNUAL CONTRACT) - BID NO. 03-0013
It is requested that Council approve the contract for veterinarian services in
the amount of $37.50
per hour, not to exceed $700 per month and the provision of drugs and other
medical supplies on an ?as needed? basis in the estimated annual contract value
of $9,000.00 per year from Cooper Creek PetCare Hospital. The veterinarian
will make three visits a week and provide professional advice to kennel
personnel as it relates to caring for, or the euthanasia of injured or sick
animals on a weekly basis. Drugs and other medical supplies will be
administrated to the animals as needed.
The contract term will be for three years, with the option to renew for two
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the Contractor and the City.
Twenty-five bid invitations were mailed: two bid responses were received
September 11, 2002. This bid has been advertised, opened and reviewed.
Vendor/Description Cooper Creek PetCare Hospital
(Columbus, GA) Macon Road Veterinary Clinic P.C. (Columbus, GA)
Contractor?s Bid Fee $ 37.50 $ 50.00
Total Cost Of
Drugs & Medical Supplies
$ 5,766.87
$ 10,010.65
Funds are budgeted each fiscal year for this ongoing expense, Public Services,
Special Enforcement - Veterinarian Services, 0101-260-2400-SPCL-6339.
?ITEM A?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE CONTRACT FOR WELDING/METAL FABRICATION SERVICES
FROM J & W METAL FABRICATING, INC., FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$55,000.00.
WHEREAS, the services will be provided on an ?as needed? basis for various
facilities and equipment owned by the City; and,
WHEREAS, the contract term is for one year with the option to renew for two
additional twelve-month periods. Renewal of the contract is contingent upon
the mutual agreement of the City and the contracted vendor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract for
welding/metal fabrication services with J & W Metal Fabricating, Inc., for the
estimated annual contract value of $55,000.00. Funds are budgeted each fiscal
year for this ongoing expense, Public Services, Facilities Maintenance - Other
Maintenance & Repairs, Building Maintenance-Public Safety, and Building
Maintenance-General Government, 0101-260-3710-6527, 6528, or 6529 as needed.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2002 and adopted at said meeting by the
affirmative
vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
____________________________ __________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR PEST CONTROL SERVICES
WITH ORKIN PEST CONTROL FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $11,247.00.
WHEREAS, the vendor will provide pest control services at 83 City owned
buildings; and,
WHEREAS, the contract term is for a one year period with an option to renew for
two additional twelve-month periods. Renewal of the contract is contingent
upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract for pest
control services with Orkin Pest Control for the estimated annual contract
value of $11,247.00. Funds are budgeted each fiscal year for this ongoing
expense, Public Services, Facilities Maintenance - Service Contracts,
0101-260-2700-MNTN-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
____________________________ __________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor
?ITEM C?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CONTRACT FOR VETERINARIAN SERVICES IN THE AMOUNT
OF $37.50 PER HOUR, NOT TO EXCEED $700 PER MONTH AND THE PROVISION OF DRUGS AND
OTHER MEDICAL SUPPLIES ON AN AAS NEEDED BASIS@ IN THE ESTIMATED ANNUAL CONTRACT
VALUE OF $9,000.00 PER YEAR FROM COOPER CREEK PETCARE HOSPITAL.
WHEREAS, the veterinarian will make three visits a week and provide
professional advice to kennel personnel as it relates to caring for, or the
euthanasia of injured or sick animals on a weekly basis; and,
WHEREAS, drugs and other medical supplies will be administrated to the animals
as needed; and,
WHEREAS, the contract term will be for three years with the option to
renew for two additional twelve-month periods. Contract renewal is contingent
upon the mutual agreement of the Contractor and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract for
veterinarian services in the amount of $37.50 per hour, not to exceed $700 per
month and the provision of drugs and other medical supplies on an ?as needed?
basis in the estimated annual contract value of $9,000.00 per year from Cooper
Creek PetCare Hospital. Funds are budgeted each fiscal year for this ongoing
expense, Public Services, Special Enforcement - Veterinarian Services,
0101-260-2400-SPCL-6339.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2002 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Smith voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
____________________________ __________________
Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor