Columbus, Georgia

Agenda Item #________



Columbus Consolidated Government

Council Meeting





December 11, 2001



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) LGFS/GHRS SOFTWARE SUPPORT SERVICES



It is requested that Council approve payment to American Management Systems

(AMS) for LGFS/GHRS software support services, for a 12-month period beginning

January 1, 2002, in the amount of $247,754.00. The software support services

provide the Department of Informational Technology, Finance, and Human

Resources with software enhancements, documentation updates, User Group

Support, Hotline support and access to the AMS sponsored ADVANTAGE Access

Communications Forum.



The following software modules are supported by AMS:



ADVANTAGE FINANCIAL (LGFS): ADVANTAGE HR (GHRS):

Fixed Assets Position control

Cost Allocation Employee Relations

Extended Purchasing Applicant Tracking

Performance Measurement Employee Benefits

Investment Inventory Advantage Desktop

Debt Management ADVANTAGE/DS

Advanced Receivables

Report Distribution

Advantage Desktop



BRASS Budget Preparation Applications



American Management Systems is the developer of the software. Therefore, the

support services are considered as only known source procurement from American

Management Systems, Inc.



Funds are budgeted in the FY02 Budget, Information Technology-Software Leasing;

0101-210-1000-ISS-6541.



* * * * * *



(B) THREE QUARTER TON PICK-UP TRUCKS



It is requested that Council approve the purchase of two ? ton pick-up trucks

via Georgia State Contract, SWC S-000483, from Southlake Ford (Jonesboro, GA)

in the amount of $41,000.00. The vehicles will be used as replacements for the

Traffic Engineering Division of Engineering and the Right-A-Way Maintenance

Division of Public Services.



Funds are budgeted in the FY02 Budget as follows: Bond and Lease Purchase

Pools ? Light Trucks; 0542-200-5000-GMA-7722, Paving Fund ? Public Services ?

Right-A-Way Maintenance?Light Trucks; 0203-260-3120-ROWM-7722.



* * * * * *



(C) Service Contract for Various Types of Transmissions ? (Annual Contract) -

Bid No. 02-0041



It is requested that Council approve the purchase of a service contract for

various types of transmissions from E & S Jenkins Enterprises, Inc., d/b/a

AAMCO of Columbus and Reliable Transmission Service, Inc., for the estimated

annual contract value of $61,467.00. Transmission repair and rebuild services

are required for METRA Transit System, and will be procured on an ?as needed?

basis. The contract period shall be for three years with the option to renew

for two additional twelve-month periods. Contract renewal is contingent upon

the mutual agreement of the Contractor and the City.



Thirty-five bid invitations were mailed; four bids were received October 24,

2001 from the following vendors: Cummins South (Atlanta, GA), Reliable

Transmission Service (Riverview, FL), Jasper Engines & Transmission (Morrow,

GA), William Detroit Diesel-Allison (Albany, GA) and E & S Jenkins Enterprise

(Columbus, GA). This bid has been advertised, opened and reviewed. The

recommended, low bidder(s) per line item are:



Description Annual Est.

Repair Qty E & S Jenkins Enterprise

(Columbus, GA) Reliable Transmission

(Riverview, FL)

1. Voith 3 $19,035.00

2. E40D 3 $5,247.00

3. MT643 3 $7,050.00

4. HT748 3 $14,085.00

5. B400R 3 $16,050.00



Funds are budgeted each fiscal year for this on-going expense, Transportation

Fund ? METRA FTA (UMTA), Bus Transmissions; 0751-610-2400-MFTA-7728; (City 10%;

Federal 80% and state 10%).



* * * * * *



(D) CAMERAS FOR PUBLIC SAFETY DEPARTMENT ? BID NO. 02-0044



It is requested that council authorize the purchase of 260 cameras from B & H

Photo in the amount of $19,474.00. The Police Department (200) and Sheriff?s

Department (60) will place the cameras in all of the vehicles that respond to

domestic disputes and vehicular accidents. The public safety officials will

use the cameras to document any evidence at the scenes.



Twenty-one bid invitations were mailed; seven bids were received on November

14, 2001. This bid has been advertised, opened and reviewed. The bidders were:





UNIT PRICE TOTAL

(260 CAMERAS) BID AMOUNT

B & H Photo (New York, NY) $ 74.90 $19,474.00

National Graphic Supply (Albany, NY) 81.00 21,060.00

Unique Photo, Inc. (Florham Park, NJ) 108.88 28,308.80

International Supplies (Inglewood, CA) 128.78 33,482.80

HPI International, Inc. (Brooklyn, NY) 131.50 34,190.00

New York Camera Exchange (Brooklyn, NY) 158.10 41,106.00

ESS-GIT Corporation (Brooklyn, NY) 157.00 40,820.00



Funds are budgeted in the FY02 Budget, Local Law Enforcement Grant - Police,

Operating Materials; 0216-400-3360-LLEG-6728.





* * * * * *



(E) RAILROAD CROSSINGS ?PRECAST CONCRETE PANELS (ANNUAL CONTRACT ? BID NO.

02-0046



It is requested that Council approve the purchase of precast concrete railroad

panels, rubber flange inserts and end restraints from Omni Products, Inc., for

the estimated annual contract value of $47,507.66. The items will be purchased

by the Engineering Department on an ?as needed basis? to replace existing

wooden/asphalt at various railroad crossings. The precast concrete panels will

enable vehicles to cross the railroads more smoothly.



The contract term shall be for one year, with the option to renew for two

additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the City and the Contractor.



Eleven bids were mailed; one bid was received November 14, 2001. This bid has

been advertised, opened and reviewed.



Funds are budgeted each fiscal year for this on-going expense, 1999 SPLOST,

Railroad Crossing Improvements- Road Construction; 0540-695-2126-TXRB-7641.



* * * * * *



(F) METRA TRANSIT CENTER ALTERATIONS ? BID NO. 02-0038



It is requested that council authorize the execution of a construction contract

with Weber Construction in the amount of $105,000.00. The project consists of

renovations to the Metra Transit Center. The contractor will construct a new

office area, install a new accessible entry door and renovate some adjacent

spaces.



One hundred sixteen bid invitations were mailed; three bids were received on

November 7, 2001. This bid has been advertised, opened and reviewed. The

bidders were:



TOTAL

BID AMOUNT

Weber Construction (Buena Vista, GA) $105,000.00

D. Dean & Associates (Columbus, GA) 117,106.00

Calhoun Construction Company (Columbus, GA) 187,894.00



Funds are budgeted in the FY02 Budget, Transportation Fund ? Metra FTA (UMTA),

Capital Expenditures; 0751-610-2400-MFTA-7761.



* * * * * *



(G) PROFESSIONAL COUNSELING SERVICES (ANNUAL CONTGRACT ? RFP NO. 02-0010



It is requested that Council approve the contract for professional counseling

services from The Family Center. The vendor will provide Public safety

employees with personal and family counseling. Employees may voluntarily refer

themselves or may be under mandatory referral. In accordance with Columbus

Police Department policies and procedures, Public Safety employees are required

to attend counseling sessions following a critical incident, such as use of a

deadly weapon.



The initial term of the contract shall be for one year, with the option to

renew for four additional twelve-month periods. The renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Request for proposals were mailed to eight vendors and the RFP has been

advertised. Three proposals were received, October 26, 2001 from the following

offerors.

The Family Center (Columbus, GA)

New Horizons (Columbus, GA)

A Way Out, Inc. (Columbus, GA)



Proposals were reviewed by the Evaluation Committee members, which consisted of

representatives from the Police Department. During the evaluation process, The

Family Center was deemed the most responsive to the RFP. The City?s

Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the

procurement of Equipment, Supplies and Professional Services, governs the RFP

process. During the process of an RFP there is no formal opening, due to the

possibility of negotiated components of the proposal. In the event Council

does not approve the recommended offeror, no proposal responses or any

negotiated components are made public until after the award of the contract.

If Council does not approve the recommended offeror, negotiations will begin

with the next responsive offeror. Evaluation results and proposed costs have

been submitted to the City Manager in a separate memo for information purposes.



Funds are budgeted each fiscal year for this ongoing service. Police

Department, Administration ? Contractual Services; 0101-400-2800-ADMS-6319.



* * * * * *



(H) ONE HALF-TON PICK-UP TRUCK



It is requested that Council approve the purchase of a ? ton pick-up truck via

Georgia State Contract, SWC S-000483, from Bill Heard Chevrolet (Columbus, GA)

in the amount of $14,086.00. The vehicle is a replacement vehicle for the Park

Services Division.



Funds are budgeted in the FY02 Budget, Bond and Lease Purchase Pools ? Rolling

Stock; 0542-200-5000-GMA-7726.



* * * * * *



(I) WORKERS? COMPENSATION



It is requested that Council approve the payment to St. Francis Hospital for

Workers? Compensation Health Insurance Claims in the amount of $20,803.36 for a

fire fighter that was injured on the job October 7, 2001. During a practice

dive, the employee had an allergic reaction to his wet suit and complications

ascending from the dive. As a result, the employee was hospitalized for

several days.



Funds are budgeted in the FY02 Budget, Human Resources ? Workers? Compensation;

0860-220-3820-WCOM-6230.



* * * * * *



(J) THIRTY-SIX FOOT AERIAL BUCKET TRUCK



It is requested that Council authorize the purchase of an additional 36? aerial

bucket truck from Baker Equipment Company (Richmond, VA) in the amount of

$53,000.00. The bucket truck is replacement equipment for the Forestry

Division.



Per Resolution No. 591-01 (Bid No. 02-0033), Council authorized the procurement

of a 36? aerial bucket truck from Baker Equipment Company in the amount of

$53,000.00. The vendor has documented that the City can purchase an additional

truck at the same bid price.



Funds are budgeted in FY02 Budget, Public Services ? Landscape & Forestry,

Heavy Trucks; 0203-260-2800-LAND-7723.





?ITEM A?





A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE PURCHASE OF LGFS/GHRS SOFTWARE SUPPORT SERVICES

FOR A TWELVE MONTH PERIOD BEGINNING JANUARY 1, 2002 FROM AMERICAN MANAGEMENT

SYSTEMS, INC., IN THE AMOUNT OF $247,754.00



WHEREAS, the software support services provides Department of

Information Technology, Finance, and Human Resources with software

enhancements, documentation updates, User Group Support, Hotline Support and

access to the AMS sponsored ADVANTAGE Access Communications Forum; and,



WHEREAS, American Management Systems is the developer of the software.

Therefore, per the Procurement Ordinance, Article 3-114, American Management

Systems, Inc is an only known source vendor for the support services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase LGFS/GHRS software

support services from American Management Systems, Inc., in the amount of

$247,754.00. Funds are budgeted in the FY02 Budget, Information

Technology-Software Leasing; 0101-210-1000-ISS-6541.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM B?



A RESOLUTION



NO. _________





A RESOLUTION AUTHORIZING THE PURCHASE OF TWO ? TON PICK-UP TRUCKS VIA

GEORGIA STATE CONTRACT, SWC S-000483, FROM SOUTHLAKE FORD IN THE AMOUNT OF $41,

000.00.



WHEREAS, the vehicles will be used as replacements for the Traffic

Engineering Division of Engineering and the Right-A-Way Maintenance Division of

Public Services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two ? ton pick-up trucks

from Southlake Ford in the amount of $41,000.00. Funds are budgeted in the

FY02 Budget as follows: Bond and Lease Purchase Pools; 0542-200-5000-GMA-7722,

Paving Fund ? Public Services ? Right-A-Way Maintenance ? Light Trucks;

0203-260-3120-ROWM-7722.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor





ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF A SERVICE CONTRACT FOR VARIOUS TYPES

OF TRANSMISSIONS FROM E & S JENKINS ENTERPRISES, INC., D/B/A AAMCO OF COLUMBUS

AND RELIABLE TRANSMISSION SERVICE, INC., FOR THE ANNUAL ESTIMATED CONTRACT

VALUE OF $61,467.00.



WHEREAS, transmission repair and rebuild services are required for METRA

Transit System, and will be procured on an ?as needed? basis; and,



WHEREAS, the contract period shall be for three years, with the option to renew

for two additional twelve month periods. Contract renewal is contingent upon

the mutual agreement of the Contractor and the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a service contract for

various types of transmissions from E & S Jenkins Enterprises, Inc., d/b/a

AAMCO of Columbus and Reliable Transmission Service, Inc., for the estimated

contract value of $61,467.00. Funds are budgeted each fiscal year for this

ongoing expense, Transportation Fund - METRA FTA (UMTA), Bus Engines,

0751-610-2400-MFTA-7728; (City 10%, Federal 80% and State 10%)

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM D?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE 260 CAMERAS FROM B & H PHOTO IN THE

AMOUNT OF $19,474.00.



WHEREAS, the Police Department (200) and Sheriff?s Department (60) will place

the cameras in all of the vehicles that respond to domestic disputes and

vehicular accidents. The public safety officials will use the cameras to

document any evidence at the scenes.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase 260 cameras from B & H

Photo in the amount of $19,474.00. Funds are budgeted in FY02 Budget, Local

Law Enforcement Grant ? Police, Operating Materials; 0216-400-3360-LLEG-6728.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM E?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF PRECAST CONCRETE PANELS, ON AN ?AS

NEEDED BASIS,? FOR RAILROAD CROSSINGS FROM OMNI PRODUCT, INC., FOR THE

ESTIMATED ANNUAL CONTRACT VALUE OF $47,507.66.



WHEREAS, the contractor will provide precast concrete panels, rubber flange

inserts, and end restraints on an ?as needed basis?. The items will replace

existing wooden/asphalt panels at various railroad crossings. The precast

concrete panels will enable vehicles to cross the railroad more smoothly; and,



WHEREAS, the contract term shall be for one year, with the option to renew for

two additional twelve month periods. Contract renewal will be contingent upon

the mutual agreement of the City and the Contractor.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase precast concrete

panels, rubber flange inserts, and end restraints on an ?as needed basis? from

Omni Products, Inc., for the estimated annual contract value of $47,507.66.

Funds are budgeted each fiscal year for this on-going expense, 1999 SPLOST,

Railroad Crossing Improvements- Road Construction; 0540-695-2126-TXRB-7641.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM F?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH WEBER

CONSTRUCTION IN THE AMOUNT OF $105,000.00.



WHEREAS, the project consists of renovations to the Metra Transit Center; and,



WHEREAS, the contractor will construct a new office area, install a new

accessible entry door and renovate some adjacent spaces.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction contract

with Weber Construction in the amount of $105,000.00. Funds are budgeted in

FY02 Budget, Transportation Fund ? Metra FTA (UMTA), Capital Expenditures;

0751-610-2400-MFTA-7761.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM G?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE FAMILY CENTER TO

PROVIDE PROFESSIONAL COUNSELING SERVICES FOR POLICE DEPARTMENT PERSONNEL.



WHEREAS, an RFP was administered (RFP No. 02-0010) and three proposals were

received; and,



WHEREAS, the proposal submitted by The Family Center met all proposal

requirements and was evaluated most responsive to the RFP; and,



WHEREAS, the initial term of the contract shall be for one year, with the

option to renew for four (4) additional twelve month periods. Contract renewal

will be contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

The Family Center to provide professional counseling services for Police

Department personnel. Funds are budgeted each fiscal year for this ongoing

service. Police Department, Administration ? Contractual Services;

0101-400-2800-ADMS-6319.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM H?



A RESOLUTION





NO. ________



A RESOLUTION AUTHORIZING THE PURCHASE OF A ? TON PICK-UP TRUCK VIA

GEORGIA STATE CONTRACT, SWC S-000483, FROM BILL HEARD CHEVROLET IN THE AMOUNT

OF $14,086.00.



WHEREAS, the vehicle is a replacement for the Park Services Division of

Parks and Recreation.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a ? ton pick-up truck

from Bill Heard Chevrolet in the amount of $14,086.00. Funds are budgeted in

the FY02 Budget, Bond and Lease Purchase Pools ? Rolling Stock;

0542-200-5000-GMA-7726.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM I?



A RESOLUTION



NO. _______



A RESOLUTION AUTHORIZING THE PAYMENT TO ST. FRANCIS HOSPITAL FOR

WORKERS? COMPENSATION HEALTH INSURANCE CLAIMS IN THE AMOUNT OF $20,803.36.



WHEREAS, the employee was injured on the job October 7, 2001. During a

practice dive, the employee had an allergic reaction to his wet suit and

complications ascending from the dive. As a result, the employee was

hospitalized for several days.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to St. Francis

Hospital for Workers? Compensation Health Insurance Claims in the amount of

$20,803.36. Funds are budgeted in the FY02 Budget, Human Resources ? Workers?

Compensation; 0860-220-3820-WCOM-6230.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM J?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF AN ADDITIONAL THIRTY-SIX FOOT AERIAL

BUCKET TRUCK FROM BAKER EQUIPMENT COMPANY IN THE AMOUNT OF $53,000.00.



WHEREAS, the bucket truck is replacement equipment for the Forestry Division;

and,



WHEREAS, per Resolution No. 591-01 (Bid No. 02-0033), Council authorized the

procurement of a 36? aerial bucket truck from Baker Equipment Company in the

amount of $53,000.00. The vendor has documented that the City can purchase an

additional truck at the same bid price.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a 36? aerial bucket

truck from Baker Equipment Company in the amount of $53,000.00. Funds are

budgeted in FY02 Budget, Public Services ? Landscape & Forestry, Heavy Trucks;

0203-260-2800-LAND-7723.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



DATE: December 11, 2001



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids





December 12, 2001



1. Municipal Street Sweeper (Re-bid) ? Bid No. 02-0039

Scope of Bid

Provide a municipal street sweeper for the Street Repairs and Maintenance

Division of Public Services to be used for cleaning city streets and gutters.





December 14, 2001

1. Uniform Rental & Professional Cleaning for the Department of Fire &

Emergency Medical Services (Annual Contract) ? RFP No. 02-0016

Scope of RFP

Provide uniform rental and professional cleaning for 348 field personnel of the

Department of Fire & Emergency Medical Services. The term of the contract

shall be for three (3) years, with the option to renew for two additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



2. Agricultural Chemicals (Annual Contract) ? Bid No. 02-0057

Scope of Bid

Provide various agricultural chemicals on an ?as needed basis? to be utilized

by the Park Services Division and the Department of Public Services. The term

of the contract shall be for one year, with the option to renew for two

additional twelve-month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



3. Carpet and Installation (Annual Contract) ? Bid No. 02-0058

Scope of Bid

Provide carpet and installation on an ?as needed basis? to Columbus

Consolidated Government. The term of the contract shall be for one year, with

the option to renew for two additional twelve-month periods. Contract renewal

will be contingent upon the mutual agreement of the City and the Contractor.



4. 60-Foot Aerial Tower w/Truck Cab and Chassis ? Bid No. 02-

0051

Scope of Bid

Provide a 60-foot aerial tower with truck cab and chassis for the

Forestry Division of Public Services Department to be used for

reaching limbs in need of trimming or removal.



5. Self-Contained Pothole Patcher ? Bid No. 02-0059

Scope of Bid

Provide a self-contained pothole patcher for the Street Repairs and Maintenance

Division of Public Services to be used for repairing potholes in the roadways

throughout Muscogee County.



December 18, 2001

1. Marketing Services and Branding Services for the City of Columbus, Georgia ?

RFQ No. 02-0001

Scope of RFQ

The City of Columbus is seeking qualification statements from firms

interested in providing marketing and branding services. A research and

advertising firm is needed to provide information that will guide the City in

establishing an appropriate brand/image for Columbus and deciding what

audiences are most appropriate to target.