Columbus, Georgia

NEW HORIZONS COMMUNITY SERVICE BOARD





May 12, 2003 Health and Human Services Building, Conference Room ?B?, 2100

Comer Avenue, Columbus, GA



Members Present: Vickie Allen, Kittye Crockett, Lizzie Denson, Sandra Gill, Ben

Richardson, Nancy Schroeder, Wesley Shorter, Lawrence Young



Members Excused: Anne Hopp, Brenda Hardamon, Linda McElroy,



Guests: Mike Swingle (Regional Planning Office)





1. Call to Order: Nancy Schroeder, Chairperson, called the meeting to order at

3:36 p.m.



2. Recognition of Guests: All guests attending today?s meeting were recognized.



3. Secretary?s Minutes: The minutes of the last meeting were provided only in

draft form, as the Secretary has not signed them. They will be presented at the

June 9, 2003 board meeting.



4. Oath of Office: Ms. Lizzie Denson, Talbot County representative to the

board, took her official Oath of Office as a member of the Board of Directors

for New Horizons Community Service Board. Mr. Ben Richardson, Muscogee County

representative to the board, took his official Oath of Office as a member of

the Board of Directors for New Horizons Community Service Board.



5. Policies and Procedures: After discussions, and some minor changes, the

thirteen (13) previously distributed policies received Board approval. (Needs

Assessment and Analysis; Environment of Care Plans; Reporting Grievances,

Complaints and Investigations to the Community Service Board; Customer

Satisfaction Survey; Outcome Measures; Strategic Plan; Relationship with

Community Agencies; Board Orientation; Board Training/Retreat; Procurement;

Budgeting; Insurance; Accounting, Auditing and Financial Reporting.



6. Slate of Officers: Vickie Allen and Kittye Crockett were previously

appointed as the Nomination Committee. Their choice of nominees slated for

Board Office are: Chairperson, Sandra Gill; Vice Chairperson, Nancy Schroeder;

and Secretary, Anne Hopp. Public nominations will be made at the next Board

Meeting.



7. Financial Report: Valerie Bowden explained to new board members the major

source of income for New Horizons is revenue from Medicaid, which varies

according to consumers seen and billed, and Grant-In-Aid, which is monies

received from the state and is the same amount each month.



Valerie Bowden reported that we incurred the 2nd highest revenue per day in

April 2003. Salary and Benefit Expenditures are meeting projections made when

changes were made in December.



Valerie reported a surplus for the month of $146,000 and a year-to-date surplus

of $159,000. The projected surplus is $320,000 for FY03?s end, but could be

slightly higher depending on Medicaid revenues and expenses.



Valerie stated that the EDS to ACS Conversion is better, however, it?s still

not working. ACS has reported programming problems from their end. These

problems affect the entire state. There is the possibility there will be no

more advance payments issued.



8. DACE (Days of Active Client Enrollment): DACE was 44 days over the allotted

number of days for the month of April. (38 of the 44 could possibly be assigned

to service connected; we are awaiting a response.)



9. Signature Event Update: Vickie Allen reported that 866 announcements were

mailed and we are now awaiting responses. There are approximately 172 tickets

available for sale to New Horizons. Plans for the reception are being

finalized. A complete listing of roasters/toasters for the event is being

finalized as well. Vickie stated that we are finally receiving a good response

from Corporate Sponsors.

10. Executive Session: M/S/P Lawrence Young/Kittye Crockett that the Board of

Directors go into Executive Session to discuss a personnel matter. M/S/P

Lawrence Young/Wesley Shorter that the Board of Directors come out of Executive

Session.



11. Position Paper: Perry Alexander discussed with the board a position paper

developed by the Georgia Association of Community Service Boards, Inc., that

referenced the relationship between community service boards, the Division of

Mental Health, Developmental Disabilities and Addictive Diseases, and the

Department of Human Resources. M/S/P Kittye Crockett/Lawrence Young that the

board adopts a Resolution supporting the position paper.



12. Adjournment: M/S/P Lawrence Young/Kittye Crockett that the May 12, 2003

meeting be adjourned at 5:30 p.m.







_________________________________________

Sandra Gill



SG: cc