Columbus, Georgia
Georgia's First Consolidated Government
Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Arena Football 2
COLUMBUS, GEORGIA
THIS CONTRACT OF RENTAL, made and entered into this 9th day
of December 2003, by and between COLUMBUS, GEORGIA, a Consolidated City-County
Government under the laws of the State of Georgia hereinafter referred to as
?Lessor? or ?the City? and Columbus Professional Football Club, L.L.C., P.O.
Box 1506 Birmingham, Al. 35201 hereinafter referred to as ?Lessee/Owner?.
WITNESSETH:
That for and in consideration of the premises, covenants, herein
contained and for other good and valuable considerations, the parties hereto do
agree as follows:
1.
Lessor agrees to and does hereby rent and lease to the Lessee/Owner the
facility known as Columbus Civic Center for the period beginning 2004 Season
through 2006 Season with a (3) year extension option. The term of this
Agreement is for Professional Indoor Football only. It is expressly agreed
that the Lessee/Owner shall have exclusive rights to operate a professional
indoor football team which shall be a member of Arena Football 2 and that
should the team so operated by Lessee be expelled or otherwise deprived of
playing as a member of Arena Football 2 through disbandment, suspension of
operation by any league or otherwise, this rental contract shall be cancelable
within ninety (90) days by written notice of either party to the other. This
lease or the terms provided herein are non-transferable.
2.
Lessor or Lessee/Owner shall have the right to cancel this Agreement
upon one hundred and eighty (180) days advance written notice to the other
party, but any such cancellation shall not interfere with any regular season or
post-season play.
3.
Lessor shall give Lessee/Owner priority for available booking dates by
October 15th for the upcoming regular season. The Lessor agrees twenty- (20)
premium weekend dates (Fridays or Saturdays) will be provided and reserved up
to January 15th. After January 16th, the Lessor may begin to accept
reservation challenges for premium weekend dates, however, a minimum of twelve
(12) premium weekend dates will be reserved for arena football. The Parties
shall mutually agree on the season home game schedule taking into consideration
the maximization of revenue for both parties, league requirements and other
building activity.
4.
Lessor agrees to provide Lessee/Owner with not more than six (6)
additional booking dates under this agreement. All turf-related events of
Lessee/Owner must be held between April and August (or the last game of the
team?s regular or play-off season) of each year. All arena football related
events sponsored by Lessee/Owner will be under the management of the
Lessee/Owner.
In the interest of a cooperative effort and recognizing the Lessor?s
mandate to provide a variety of entertainment opportunities to the community,
the Lessee/Owner and Lessor agree to work together to ensure reasonable and
prudent resolve to scheduling challenges. Lessee/Owner understands that no set
amount of practice is assured and Owner shall develop its own secondary
practice location. Memorial Stadium will be made available for practice at no
rent when the schedule permits. In the event Memorial Stadium is not
available, another suitable field will be made available, also at no rent.
Rent and Charges
5.
Lessee/Owner shall pay to Lessor a minimum base rent of Three Thousand
Five Hundred Dollars ($3,500.00) per night. In addition to the rental fee, the
Lessee/Owner shall pay the Columbus Civic Center, Two Thousand Dollars
($2,000.00) per game for public safety staff (to include uniformed security,
emergency medical services unit and fire safety staff) and event staff. The
Columbus Civic Center shall pay the Owner, a One Dollar ($1.00) per person
rebate based on actual turnstile count above 3,500 patrons per game. The
turnstile count is taken at the end of the third quarter. Rebates shall be
transferred at settlement. The Lessee/Owner shall at its discretion monitor
the reading on the turnstiles. Should a turnstile failure occur, the ticket
drop count shall be used. No rebate shall be paid for the one exhibition game
for which the Owner shall pay no rent. Adjusted ticket revenue is defined as
gross ticket revenue minus applicable sales tax and any ticket surcharge.
Settlement shall occur within seventy-to (72) hours following an arena football
game or other scheduled event. Transfer of funds from Lessor shall occur on
the next business day providing settlement is prior to 12:00 noon and said
business day is not a bank or city government recognized holiday.
The Lessor waives the right to assess a facility fee for the contract period
which is normally assessed for on going maintenance of the Civic Center.
Lessee/Owner shall pay a ticket surcharge of fifty cents (.50) per ticket to
the Columbus Civic Center, which will not be included as ticket revenue.
Lessee/Owner shall make payment at settlement or within seventy-two (72) hours
of each event. The ticket surcharge paid by Lessee/Owner to Lessor shall not
exceed $1,750 per game.
Lessee/Owner shall not be required to pay ticket surcharge and facility
fee on 400 complimentary tickets. Said 400 tickets shall include sixty-four
(64) tickets per game provided to the Columbus Civic Center for market
development and legislative complimentary tickets.
The Columbus Civic Center shall retain the right to assess a parking
fee. Parking fees shall be collected in the parking lot by the Columbus Civic
Center. The Columbus Civic Center retains one hundred percent (100%) of any
parking charges.
The Columbus Civic Center agrees to provide at no rent or housekeeping
charge all available hospitality areas not otherwise encumbered as auxiliary
activity in conjunction with scheduled game for the Lessee/Owner?s use for
events during arena football games. Lessee/Owner agrees that attendees to such
hospitality events must be through paid tickets.
Ticketing
The Columbus Civic Center retains exclusive rights to contract with a
qualified ticket service or software provider for the purpose of providing
ticketing to events at the Columbus Civic Center.
Concessions, Catering and Merchandising Revenues
The Columbus Civic Center agrees to a 50/50 split of the concessions
revenues with Lessee/Owner. Lessee/Owner shall receive catering revenues at
twelve percent (12%) of adjusted gross as provided for in the Civic Center?s
Food Service agreement with Aramark (or any other Lessor contracted vendor) for
hospitality events booked by the Lessee during Arena football events. The
pass-through of the twelve percent (12%) catering revenue will occur by the
last business day of the month for events occurring prior to the 15th day of
the previous month.
Lessee/Owner shall have sole rights to one hundred percent (100%) of
all arena football merchandise sold. The Columbus Civic Center has final
approval of display and sale areas shall mutually agree. No food or beverage
items may be sold by the Owner.
The Lessee/Owner agrees to adhere to any third party agreements, which
may supercede this agreement such as pouring rights, distribution of food,
beverage.
Expenses
6.
Lessee/Owner agrees to pay all arena football game officials including
referees, scorers, and timekeepers, etc.
7.
Lessee/Owner agrees to pay all stagehand and skilled laborers (to
include sound, special effect and lighting technical, etc.) employed for games
and or by special request of Lessee/Owner.
8.
Lessee/Owner agrees to provide a team physician and medical staff for
all arena football related events at its own expense.
9.
The Columbus Civic Center agrees to pay for the maintenance of arena
football goals, netting, turf maintenance machine, driver and personnel to move
and restore the nets during the games.
Advertising
10.
The Lessee/Owner has rights to sell advertising space in the arena
Civic Center Arena Bowl restricted to turf, dasher pads and 100 level wall
only. Such ad areas are subject to display during arena football events only.
Lessee has rights to sell concourse advertisement in locations approved by
Lessor during the football season and any football play off events.
The Lessee/Owner will also be provided five thousand dollars
($5,000.00) in promotional services per each Arena Football 2 season.
Recognizing that the maintenance of a pleasing appearance is vital to
ensure a favorable overall entertainment experience. The Lessee/Owner and the
Columbus Civic Center shall agree to the content and placement of
advertisements in the Civic Center.
The Lessee/Owner will control the message board during all arena
football games except for twenty (20) minutes-approximately five (5) minutes
per quarter, which shall be provided to the Columbus Civic Center for
advertising and marketing purposes. Broadcast rights will be divided eighty
percent (80%) to the Owner/Lessee and twenty percent (20%) to the Lessor.
11.
Lessee/Owner agrees that special promotional banners may be utilized
during arena football events for single event promotions and that facility
management of the Columbus Civic Center shall consult with Lessee/Owner to
determine the appropriate location and method for hanging such banners.
The Columbus Civic Center reserves the exclusive right to advertising
revenue on single game tickets, Civic Center Internet pages, future closed
circuit-television messaging systems, or other areas outside the arena Civic
Center.
Turf Preparation and Maintenance
12.
The Columbus Civic Center maintains 100% ownership of its capital
investment of $150,000 for indoor football equipment (i.e. turf, dasher board
pads, goal posts, nets and scoreboards). The Columbus Civic Center shall
provide a suitable turf surface, maintenance vehicle and driver for games and
practice sessions for all Lessee/Owner?s football games.
13.
The Columbus Civic Center shall provide Lessee/Owner with four (4)
hours of daily practice time from 6:00pm until 10:00pm when available at no
cost to Owner. Proper climate control will be conducive for practice.
14.
The Columbus Civic Center agrees to make the arena football facility
available to Lessee/Owner at least six (6) hours prior to any professional
arena football games.
Space Rental
15.
The Columbus Civic Center agrees to provide forty (40) reserved parking spaces
for each game night. During non-game nights, the team will be provided five
(5) parking spaces for arena access. The Columbus Civic Center shall provide
on site to the owner, office space and storage space, housekeeping and
utilities (except telephone) during Arena Football 2 season at no rent charge.
No remodeling or alteration will be provided.
16.
To the extent permitted by Georgia law, the Columbus Civic Center
agrees to provide exclusive professional arena football rights to the arena
football franchise of Lessee/Owner.
Pre game Activity
17.
Pre game functions will be provided by the Columbus Civic Center and
Lessee/Owner to include entertainment, photo and autograph functions, food and
beverages sales and games. The Lessor and Lessee/Owner will split food and
beverage 50/50. 100% of the merchandise will go to Lessee/Owner.
18.
By acceptance of this Agreement, Lessee/Owner shall be required to
obtain liability insurance coverage in amounts as outlined in this section for
claims by persons who are customers or employees or Lessee/Owner or contracted
vendors or whose presence on the premises is due to the function or activity
conducted by the Lessee/Owner or vendor. Lessee/Owner agrees to pay for any
damage to the facility and for any damage to or loss of any of the Civic
Center?s property resulting form the occupancy of said facility by Owner or
resulting from the conduct or actions of Lessee/Owner, its agents or employees,
or any persons participating in or attending the event during Lessee/Owner?s
occupancy except for normal wear and tear. Lessee/Owner or contracted vendor
shall not be responsible for claims arising out of occurrences that are
independent of the operations or activities of the Lessee/Owner or vendor or
that would have occurred in spite of the presence of the Lessee/Owner or vendor
at the Columbus Civic Center. Said policy shall contain not less that the
following limits of liability; $2,000,000 for death or bodily injury sustained
by one person in any one occurrence; $2,000,000 for damage to or loss of
property in any one occurrence.
All such insurance shall be effected by valid and enforceable policies
issued by insurers of responsibility approved to do business in Georgia, such
responsibility and the insuring agreements to meet with the reasonable approval
of Lessor. An insurer with a current A.M. Best rating of at least A
(excellent) with a financial size category of at least VIII shall be deemed to
be acceptable. The insurance obligation stated in this Section is independent
of, and shall not be affected by the scope of validity of, any other indemnity
or insurance provisions in other Sections of this Agreement.
Lessee/Owner simultaneously with the acceptance of this lease, deliver
said policy of insurance, or a certified copy thereof, or a certificate of
insurance in this amount to the Lessor. Said policy shall be approved by the
Lessor as to sufficiency.
The foregoing provisions governing the procurement of insurance by
Lessee/Owner or amounts of coverage may be modified in a signed writing by the
parties subsequent to the execution of this Agreement, but such modification
shall be subject to the approval of the Columbus Council.
Indemnification
Lessee/Owner shall indemnify, defend and hold harmless Lessor and its
officers, agents and employee (collectively, the ?Lessor Indemnities from and
against any and all damages, claims, losses, demand, costs, expenses (including
attorney?s fees and cost), obligations, liabilities, actions and causes of
action which any one or more of them may suffer or incur arising directly or
indirectly from (I) any breach or any warranties or agreements, or (II)
Lessee/Owner?s or its agent?s or employees? negligent or willful conduct or
failure to act, occurring in or about the arena, the exclusive and
non-exclusive areas and the Lessee/Owner?s areas.
Lessee/Owner agrees that in the case of any such claim, demand, action
or proceeding against any one or more of the Lessor indemnities, Lessee shall
defend the Lessor indemnities at Lessee?s expense by counsel reasonably
satisfactory to the Lessor indemnities. In the event Lessee does not provide a
defense against any and all such claims, demands, liabilities, actions or
causes of action, the Lessee shall, in addition to the above, pay Lessor the
attorneys? fees, legal expenses and costs incurred by the Lessor indemnities in
providing such defense and Lessee agrees to cooperate with Lessor in such
defense and Lessee agrees to cooperate with Lessor in such defense, including,
but not limited to, the providing of affidavits and testimony upon request of
the Lessor indemnities.
Force Majeure
Should any fire or other casualty, act of God, earthquake, flood,
epidemic, landslide, enemy act, war, riot, civil commotion, general
unavailability of certain materials, strike, slowdown, boycott or labor dispute
or other similar event beyond the reasonable control of either party (any of
the foregoing hereinafter referred to as ?Force Majeure?) prevent performance
of this Agreement in accordance with its provisions, performance of this
Agreement by either party shall be suspended or excused to the extent
commensurate with such interfering occurrence. Force Majeure shall not excuse
the payment of any sum of money owing hereunder prior to the occurrence of such
Force Majeure.
20.
This Agreement shall be constructed in accordance with the laws of the State of
Georgia.
COLUMBUS GEORGIA
BY: City Manager
ATTEST:
BY: Director of Columbus Civic Center
ATTEST:
Owner/Team
BY:
ATTEST: