Columbus, Georgia

Agenda Item # 4





Columbus Consolidated Government

Council Meeting



March 11, 2003



Agenda Report # 033





TO: Mayor and Councilors



SUBJECT: FY2004 Grant Application for Capital and Planning Assistance



INITIATED BY: Department of Transportation/METRA

________________________________________________________________________________

________



Recommendation: Authorize the Department of Transportation/METRA to

apply to the Federal Transit Administration (FTA) and the Georgia Department of

Transportation (GDOT) for capital, planning and operating grants in the amount

of $1,445,472. Approval is also requested to authorize the City Manager or

Mayor to accept grant funds if approved, and execute contracts with FTA and

GDOT.



Background: The city has been applying for capital, planning and

operating grants to the Federal Transit Administration and the Georgia

Department of Transportation since 1972. The Federal Transit Administration

Grants are funded in the following manner:



CAPITAL PLANNING OPERATING



Federal 5307 80% 80% 0%

State 5307 10% 10% 0%

Local 5307 10% 10% 100%



State 5303 0% 90% 0%

Local 5303 0% 10% 0%



The Georgia Department of Transportation provides capital and planning

assistance in the amount of 10% of the total capital and planning grants to the

Federal Transit Administration. The city government has provided the required

match on grants to FTA and GDOT since 1972.



Analysis:

Title 49 U.S.C. Section 5307

(Formerly Section 9)



Grant Category City GDOT FTA Total

Capital 5307 $ 136,292 $136,292 $1,090,336 $1,362,920

Operating 5307 $2,493,922 $ 0 $ 0 $2,493,922

Planning 5307 $ 19,390 $ 19,389 $ 155,116 $ 193,895

Total 5307 $2,649,604 $155,681 $1,245,452 $4,050,737







Title 49 U.S.C. Section 5303

(Formerly Section 8)



Grant Category City GDOT FTA Total

Planning 5303 $ 5,688 $ 51,187 $ 0 $ 56,875





Financial Considerations: If the City does not apply for the grants, Columbus

would be turning down $1,245,452 in federal and $206,868 in state funds to

support public transportation in our local community.



Legal Considerations: The intent to apply for a Federal Transit Grant listing

the program of projects must be advertised in the local paper. A resolution

must be submitted with the application from the City Council authorizing

application for a grant, authorizing the City Manager or Mayor to accept the

grant and enter into a contract with the Federal Transit Administration and the

Georgia Department of Transportation.



Recommendations/Actions: Approve application for capital, planning and

operating grants from the Federal Transit Administration and the Georgia

Department of Transportation in the total amount of $1,452,320 and further

authorizing the City Manager or Mayor to accept the grant, if approved, and

enter into a contract with the Federal Transit Administration and the Georgia

Department of Transportation.









EXHIBIT 3



A RESOLUTION



NO.________



A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO FILE AN

APPLICATION WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA,

AND GEORGIA DEPARTMENT OF TRANSPORTATION, FOR A GRANT UNDER TITLE 49 U.S.C.,

SECTION 5303.



WHEREAS, the Secretary of the US Department of Transportation and the

Commissioner of the Georgia Department of Transportation are authorized to make

grants for mass transportation projects; and,



WHEREAS, the contract for financial assistance will impose certain obligations

upon the applicant, including the provision of the City share of the project

costs, $5,688; and,



WHEREAS, the FY2004 UPWP indicates the amount of the Section 5303 funds of

45,500 and the state share by the Georgia Department of Transportation as

$5,687; and,



WHEREAS, it is required by the U.S. Department of Transportation in accord with

the provisions of Title VI of the Civil Rights Act of 1964, that in connection

with the filing of an application for assistance under Title 49 U.S.C. the

Applicant gives an assurance that it will comply with Title VI of the Civil

Rights Act of 1964 and other pertinent directives and the U.S. Department of

Transportation requirements thereunder; and,



WHEREAS, it is the goal of the Applicant that Minority Business Enterprise

(Disadvantaged Business Enterprise and Women?s Business Enterprise) be utilized

to the fullest extent possible in connection with this project, and that

definitive procedures shall be established and administered to ensure that

minority business shall have the maximum feasible opportunity to compete for

contracts and purchase orders when procuring construction contracts, supplies

equipment contracts, or consultant and other services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



(1)

That the City Manager hereinafter referred to as the Official is authorized to

execute and file an application on behalf of the Consolidated Government of

Columbus, Georgia with the Georgia Department of Transportation, to aid in the

financing of a technical study grant to implement specific items of the FY2004

Unified Planning Work Program;



(2)

That the Official is authorized to execute and file with such application and

assurance or any other document required by the U.S. Department of

Transportation and the Georgia Department of Transportation effectuating the

purposes of this grant;

(3)

That the Official is authorized to furnish such additional information as the

U.S. Department of Transportation and the Georgia Department of Transportation

may require in connection with the application or the project;



(4)

That the Official is authorized to set forth and execute Minority Business

Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business

Enterprise) policies and procedures in connection with the project?s

procurement needs; and,



(5)

That the Official is authorized to execute a grant agreement on behalf of the

Consolidated Government of Columbus, Georgia with the Georgia Department of

Transportation to aid in the financing of a technical study grant to implement

specific items of the Columbus, Georgia Unified Planning Work Program.



The undersigned duly qualified City Manager of the Consolidated Government of

Columbus, Georgia certifies that the foregoing is true and correct of a

resolution, adopted at a legally convened meeting of the Council of Columbus,

Georgia held on _______________, 2003 and adopted at said meeting by the

affirmative vote of ________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor









A RESOLUTION



NO. ________



A RESOLUTION AUTHORIZING THE MAYOR OR CITY MANAGER OF COLUMBUS, GEORGIA TO

APPLY TO THE FEDERAL TRANSIT ADMINISTRATION (FTA) AND GEORGIA DEPARTMENT OF

TRANSPORTATION (GDOT) FOR FY2004 CAPITAL AND PLANNING ASSISTANCE UNDER TITLE

49 U.S.C. SECTION 5307 AND TO CONTRACT WITH FTA AND GDOT ON BEHALF OF THE CITY

SHOULD THE APPLICATION RECEIVE APPROVAL.



WHEREAS, under the Title 49 U.S.C., Section 5307, the Secretary of the

Department of Transportation, United States of America (USDOT) is authorized to

make grants for mass transit planning and capital improvement, and



WHEREAS, the Columbus Department of Transportation/METRA is designated the

recipient of these transit funds, and



WHEREAS, the City owns and operates the Columbus Department of

Transportation/METRA, the public transit operates in Columbus, Georgia

Urbanized Area, and



WHEREAS, the City may apply to FTA for an assistance contract covering up to

eighty percent (80%) of the eligible planning and capital improvement expenses

for the City and up to fifty percent (50%) of eligible METRA operating

expenses, and



WHEREAS, the City may apply to the Georgia Department of Transportation (GDOT)

for a contract for capital and planning assistance covering up to fifty percent

(50%) of eligible expenses of the non-FTA share, and



WHEREAS, such contracts will impose certain obligations upon the City including

the provision of the local share of project costs, and



WHEREAS, FY2004 shares for these programs as currently projected are



Title 49 U.S.C. Section 5307

(Formerly Section 9)



City GDOT FTA Total

Capital $ 136,292 $136,292 $1,090,336 $1,362,920

Operating $2,493,922 $ 0 $ 0 $2,493,922

Planning $ 19,390 $ 19,389 $ 155,116 $ 193,895

Total $2,649,604 $155,681 $1,245,452 $4,050,737



WHEREAS, in connection with the filing of an application for assistance under

the U.S.C., USDOT requires, in accordance with the provisions of the Title VI

of the Civil Rights Act of 1964, that the applicant gives an assurance that

will comply with Title VI and all USDOT requirements thereunder, and



WHEREAS, it is the goal of the City to utilize disadvantaged businesses

enterprises (DBEs) to the greatest extent practical in the City procurement

under this project, and to establish and administer definitive procedures to

ensure that DBEs shall have the maximum feasible opportunity to compete in City

procurement for supplies, equipment, construction, and consultant or other

services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



(1)

That the Mayor or City Manager is authorized to apply to FTA on behalf of the

City for FY2004 capital and planning financial assistance;



(2)

That the Mayor or City Manager is authorized to apply to GDOT on behalf of the

City for FY2004 capital and planning assistance to match FTA assistance;

(3)

That the Mayor or City Manager is authorized to execute contracts in accordance

with FY2004 expenses on behalf of the City with FTA and GDOT for the purpose of

receiving FTA and GDOT funds should the application be approved;



(4)

That the City gives assurance that, should such contract be executed, it is the

intent of the Council to commit its local share of capital, planning, and

operating costs under the FY2004 Program of Projects.



(5)

That the Mayor or City Manager is authorized to execute (or to delegate to the

Department of Transportation/METRA) and file with such application any

assurance or other documents required by USDOT or FTA in connection with the

application, including any assurance concerning the purpose of the Title VI of

the Civil Rights Act of 1964.



(6)

That the Department of Transportation/METRA is authorized to furnish such

additional information as may be required in connection with the application,

and to requisition federal or state funds to reimburse the City for eligible

expenses under any resulting grant contract;



(7)

That the DBE Coordinator, as the DBE Affirmative Action Liaison Officer for the

City, is authorized to establish and administer DBE policies in connection with

projects procurement needs.





Introduced at a regular meeting of the Council of Columbus, Georgia, held on

the day of , 2003, and adopted at said meeting by the

affirmative vote of members of said council.



Councilor Allen voting ____________.

Councilor Henderson voting ____________.

Councilor Hunter voting ____________.

Councilor Woodson voting ____________.

Councilor McDaniel voting ____________.

Councilor Rodgers voting ____________.

Councilor Anthony voting ____________.

Councilor Suber voting ____________.

Councilor Turner Pugh voting ____________.

Councilor Davis voting ____________.







_______________________________



Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor