Columbus, Georgia

5645



THE HOUSING AUTHORITY OF COLUMBUS, GEORGIA

REGULAR MEETING

JUNE 15, 2005

10:00 A.M.







The Commissioners of the Housing Authority of Columbus, Georgia met in

Regular Meeting in Columbus, Georgia at the place, hour and date duly

established for the holding of such meeting.



Chairman Douglass called the meeting to order and on roll call the

following Commissioners answered present:



Franklin Douglass

Sharon Douglas

Emilia Troche

Ruhnell Bankston

Roxanna Campbell

Wade Tomlinson



The following Commissioner was absent:



Larry Cardin



In attendance from the Housing Authority staff were J. Len Williams, Executive

Director; Alonzo Rivers, Director of Management; Chris Butzon, Director of

Technical Services; Jim Cardin, Human Resources Manager; Carolyn LaValley,

Director of Occupancy; Amy Moore, Manager of HOPE VI and Redevelopment

Services; Jeff Morton, Director of Finance; Carole Ravenhill, Executive

Assistant. Also present were Authority Attorney W. M. Page; Ed Harbison,

Public Relations Consultant; Brandi Worley, representing the media.



INVOCATION:



The invocation was given by Commissioner Douglas.



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APPROVAL OF MINUTES:

The Minutes of the Regular Meeting of April 20, 2005 , upon motion made

by Commissioner Douglas and seconded by Commissioner Tomlinson, were

unanimously approved.



CHARGE-OFF OF TENANT ACCOUNT BALANCES:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2962



A RESOLUTION AUTHORIZING THE CHARGE-OFF OF

TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR

THE AUTHORITY?S PUBLIC HOUSING PROJECTS

FOR THE MONTH ENDED APRIL 30, 2005



(The original of this Resolution is filed in the Resolutions Binder.)



After discussion, upon motion made by Commissioner Tomlinson and

seconded by Commissioner Douglas, the Resolution was adopted unanimously.





The following Resolution was introduced and duly considered:



RESOLUTION NO. 2963



A RESOLUTION AUTHORIZING THE CHARGE-OFF OF

TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR

THE AUTHORITY?S PUBLIC HOUSING PROJECTS

FOR THE MONTH ENDED MAY 31, 2005



(The original of this Resolution is filed in the Resolutions Binder.)



After discussion, upon motion made by Commissioner Tomlinson and

seconded by Commissioner Douglas, the Resolution was adopted unanimously.



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HVAC CONTRACT FOR CHASE APARTMENTS:



Mr. Butzon explained the work involved with the HVAC Contract for Chase

Apartments and reviewed the four bids received. He recommended that the

contract be awarded to the low bidder, Holley Construction Company.



Following discussion, upon motion made by Commissioner Douglas and

seconded by Commissioner Campbell, award of the HVAC Contract for Chase

Apartments to Holley Construction Company was unanimously approved.



CONTRACT AWARD FOR PENSION CONSULTANT:



Mr. Cardin stated that proposals had been solicited for consultants to

perform a due diligence review and evaluation of the HACG employee retirement

plan. Three proposals were received, ranging in cost from $5000 to $23,000.

Because of the disparity in cost of the proposals, the Board deferred this

agenda item until the July meeting to allow Mr. Cardin time to gather more

information about the principals of the respondents.



CAPITALIZATION POLICY:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2964



A RESOLUTION ADOPTING

THE CAPITALIZATION POLICY OF THE

HOUSING AUTHORITY OF COLUMBUS, GEORGIA



(The original of this Resolution is filed in the Resolutions Binder.)



After discussion, upon motion made by Commissioner Tomlinson and

seconded by Commissioner Douglas, the Resolution was adopted unanimously.





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CONTRACT AWARD FOR LAND SURVEYING SERVICES AT BAKER VILLAGE:



Mr. Butzon stated that three proposals were received in response to our

Request for Proposals for a Land Survey and Topographic Map to be used in the

redevelopment of Baker Village. He recommended that the contract be awarded to

the low bidder, Jordan Jones & Goulding.



After discussion, upon motion made by Commissioner Douglas and seconded

by Commissioner Bankston, award of the contract for Land Survey and Topographic

Map of Baker Village to Jordan Jones & Goulding was unanimously approved.





RESOLUTION ADOPTING FY2006 OPERATING BUDGET FOR

PROJECTS GA 4:1-17:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2965



A RESOLUTION ADOPTING

THE FY2006 OPERATING BUDGET

FOR PROJECTS GA 4:1-17



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Commissioner Tomlinson and

seconded by Commissioner Troche, the Resolution was adopted unanimously.







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RESOLUTION ADOPTING FY2006 OPERATING BUDGET FOR

NEWTON D. BAKER VILLAGE:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2966



A RESOLUTION ADOPTING

FY2006 OPERATING BUDGET

FOR NEWTON D. BAKER VILLAGE



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Commissioner Campbell and

seconded by Commissioner Troche, the Resolution was adopted unanimously by

those Commissioners present. (Commissioner Tomlinson had left the room and did

not vote.)







RESOLUTION ADOPTING FY2006 OPERATING BUDGET FOR

CHAPMAN HOMES:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2967



A RESOLUTION ADOPTING

FY2006 OPERATING BUDGET

FOR CHAPMAN HOMES



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Commissioner Campbell and

seconded by Commissioner Douglas, the Resolution was unanimously adopted by

those Commissioners present. (Commissioner Tomlinson had left the room and did

not vote.)







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RESOLUTION ADOPTING FY2006 OPERATING BUDGET FOR COLUMBUS VILLAS:



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2968



A RESOLUTION ADOPTING

THE FY2006 OPERATING BUDGET

FOR COLUMBUS VILLAS



(The original of this Resolution is filed in the Resolutions Binder.)



Following discussion, upon motion made by Commissioner Douglas and seconded by

Commissioner Troche, the Resolution was adopted unanimously by those

Commissioners present. (Commissioner Tomlinson had left the room and did not

vote.)





RESOLUTION ADOPTING FY2006 CONSOLIDATED ADMINISTRATIVE OPERATING BUDGET FOR

SECTION 8, NEW CONSTRUCTION, SINGLE ROOM OCCUPANCY, AND GEORGIA HAP

ADMINISTRATORS PROGRAMS :



The following Resolution was introduced and duly considered:



RESOLUTION NO. 2969



A RESOLUTION ADOPTING FY2006

CONSOLIDATED ADMINISTRATIVE OPERATING BUDGET

FOR SECTION 8, NEW CONSTRUCTION,

SINGLE ROOM OCCUPANCY, AND

GEORGIA HAP ADMINISTRATORS PROGRAMS



(The original of this Resolution is filed in the Resolutions Binder.)



After discussion, upon motion made by Commissioner Douglas and seconded

by Commissioner Campbell, the Resolution was adopted unanimously by those

Commissioners present. (Commissioner Tomlinson had left the room and did not

vote.)







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AWARD OF CONTRACT FOR RELOCATION AT CHASE APARTMENTS:



Because of the extent of the modernization work to be done under the

HVAC Contract at Chase Apartments, it is necessary that the residents be

relocated temporarily to other housing. One moving company, Livingston Storage

and Transfer Company, Inc., responded to our request for quotations. It was

recommended that the contract be awarded to this company.



After discussion, upon motion made by Commissioner Douglas and seconded

by Commissioner Campbell, award of the Contract for Relocation at Chase

Apartments to Livingston Storage and Transfer Company, Inc. was unanimously

approved by those Commissioners present. (Commissioner Tomlinson had left the

room and did not vote.)





There being no further business to come before the Board, Chairman

Douglass declared the meeting adjourned.







_________________________________

Franklin Douglass, Chairman







_________________________________

J. Len Williams, Secretary-Treasurer