Columbus, Georgia

Agenda Item #___4___





Columbus Consolidated Government

Council Meeting



March 9, 2004





Agenda Report #____166____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) COLLATOR AND BOOKLET MAKER ? BID NO. 04-0049



It is requested that Council authorize the purchase of a collator and booklet

maker from DocuSystems in the amount of $10,199.00. The collator and booklet

maker will be used by the Print Shop Division of the Department of Community

Development.



Thirty bid invitations were mailed; five bids were received on January 28,

2004. This bid has been advertised, opened and reviewed. The bidders were:



Bidders Option 1

(12 Bins) Option 2

(10 Bins)

DocuSystems

(Phenix City, AL) 10,199.00 No Bid

Southeastern Printers Supply

(Montgomery, AL) *10,891.00 *9,498.00

Freeman Graphic Systems

(Greenville, SC) 14,290.00 No Bid

Federal Graphics

(Columbus, GA) No Bid 12,571.00

Progressive Business Systems, Inc.

(Lawrenceville, GA) No Bid 15,170.00



Southeastern Printers Supply failed to include the required Warranty

information and Maintenance Agreement documentation; therefore, the vendor?s

bid was deemed incomplete. Southeastern Printers Supply was notified, in

writing, of the Purchasing Division?s findings.



Funds are budgeted in FY04 Budget, General Fund Supported Capital Projects ?

Capital Expenditures Over $5000, Duplo Book Maker;

0508-660-1000-CPGF-7761-22220040.





(B) DUAL REAR WHEEL 1-TON TRUCK CREW CAB & CHASSIS



It is requested that Council authorize the purchase of one (1) cab and chassis

from Bill Heard Chevrolet (Columbus, GA) in the amount of $20,750.00. The

cab & chassis will be attached to an 8? ft. flat dump bed body. The truck is a

replacement vehicle for the Landscape & Forestry Division of Public Services.



Per Resolution No. 511-03 (Bid No. 04-0009), three cab and chassis were

purchased from Bill Heard Chevrolet in November 2003. Bill Heard has extended

their original bid pricing through March 30, 2004.



Funds are budgeted in FY04 Budget, Public Services, Landscape & Forestry? Heavy

Trucks; 0203-260-2800-LAND-7723.



* * * * * *



(C) LOT CLEARING SERVICES (ANNUAL CONTRACT) ? BID NO. 04-0059



It is requested that Council approve the contract for lot clearing services

with Creekbend Management, Inc., d/b/a Turf Trimmers, Raylenco Enterprises,

Handy Can and Community Grading, Inc., for the estimated annual contract value

of $14,410.00. The work includes mowing, cutting weeds, undergrowth and other

vegetation, draining swimming pools, removing grass and all solid waste as

required by law. The award is based on the following options:



Option 1. Grass Cutting & Solid Waste Removal (Residential & Commercial)

Option 2. Grass Cutting Only (Residential & Commercial)

Option 3. Swimming Pool Draining



There will be an estimated seventy-five (75) lots, each, to be cleared for

Option 1 and Option 2, and an estimated ten (10) swimming pools for Option 3 on

an ?as needed basis?.



The contract period shall be for one year, with the option to renew for two

additional twelve- month periods. Contract will automatically be renewed on

the anniversary date of the contract, unless either party gives a 30-day

written notice of cancellation.



One hundred twenty-two invitations were mailed; six bids were received February

25, 2004. This bid has been advertised, opened and reviewed. The bidders were:





Vendor/Description

Pitts General Contracting

(Columbus, GA)

Turf Trimmers

Creekbend

(Columbus, GA)

Ross Affordable Landscaping

(Columbus, GA)

Raylenco Enterprises

(Columbus, GA)

Handy

Can

(Hamilton, GA)

Community

Grading

(Columbus, GA)



Option 1 - Grass Cutting & Solid Waste Removal



2,400 sq ft ? 5,000 sq ft.

$1,600.00

$150.00

NO BID

$120.00

$125.00

$174.99



5,001 sq ft ? 10,000 sq ft

$3,400.00

$340.00

NO BID

$240.00

$250.00

$349.99



10,001 sq ft ? 39,000 sq ft

$4,900.00

$960.00

NO BID

$480.00

$825.00

$475.00

Option 2 - Grass Cutting Only



2,400 sq ft ? 5,000 sq ft.

$800.00

$95.00

$100.00

$100.00

$50.00

$95.00



5,001 sq ft ? 10,000 sq ft

$1,950.00

$190.00

$150.00

$200.00

$100.00

$150.00



10,001 sq ft ? 39,000 sq ft

$2,290.00

$470.00

$200.00

$400.00

$350.00

$195.00

Option 3 - Swimming Pool Drainage

$760.00

$99.00

NO BID

$300.00

$300.00

$150.00





Funds are budgeted each fiscal year for this ongoing expense; Public Services,

Special Enforcement ? Lot Clearing and Maintenance; 0101-260-2400-SPCL-6382.



* * * * * *



(D) ACTUARIAL AND CONSULTING SERVICES





It is requested that Council authorize payment to Mercer Human Resource

Consulting, in the amount of $22,727.00. The firm provided actuarial and

consulting services during the month of January 2004 for the General Government

Pension Plan, Public Safety Employees Pension Plan, Death Benefit Plan,

Disability Income Plan and Executive Summary. In addition, ?Out of Scope?

work was performed due to: issues of employee being transferred out of plan to

judicial plan, issues for death of employee just prior to payment commencement

and follow-up on asset summary work sheet.



Funds are budgeted in FY04 Budget, General Government and Public Safety,

Employees Pension & Benefit Fund ? Contractual Services;

0970-700-2100-PNGG-6319 and 0970-700-2000-PNPS-6319.



* * * * * *



(E) VEHICLE REPAIR



It is requested that Council approve payment to G & P Heavy Truck Body Works,

Inc., in the amount of $12,236.48 for bus repairs. The repair work required

for the extensive body damage on the bus was beyond the ability of METRA

technicians. This vendor was chosen because of its reputation in heavy

equipment and bus repair.



Funds are budgeted in the FY04 Budget, METRA ? Transportation ? FTA ? METRA

Maintenance ? Vehicle Operation & Maintenance, 0751-610-2400-METM-6510.



* * * * * *



(F) COMPUTERS FOR THE CLERKS OF SUPERIOR COURT



It is requested that Council approve the purchase of thirty-five (35) IBM

personal computers, for the Clerk of Superior Court, from Beck and Associates

in the amount of $30,800.00. The imaging computers, used by the Clerk?s

office, are approximately 6-7 years old and are becoming increasingly

unreliable for daily operations.



The vendor for this purchase was selected based on their contract award status

on Georgia Statewide Contract WSCA#94-00151.



Funds are available in the FY04 budget; Miscellaneous - Non-Categorical ?

Capital Expenditures Over $5,000; 0101-590-3000-NCAT-7761.



* * * * * * * * * *



(G) LEGISLATIVE LIAISON SERVICES



It is requested that Council approve an agreement with Troutman, Sanders,

Public Affairs Group, LLC (Pete Robinson) for Legislative Liaison Services in

the amount of $12,000. Pursuant to Resolution Number 8-88, the Council has

recognized the need for an individual designated as a ?Legislative Liaison? to

assist in coordination of legislative efforts, defining legislative intent,

arranging joint meetings and planning further legislative goals. This is a

50/50 agreement with the Chamber of Commerce paying half and the City paying

half of a $24,000 payment.



Funds are budgeted in the FY04 Budget, Miscellaneous - Non-Categorical ?

Promotional/Advertising Services; 0101-590-3000-NCAT-6317.



* * * * * * * * * *



(H) FURNITURE FOR NEW FIRE STATIONS



It is requested that Council approve the purchase of furniture for new fire

stations from National/In Care of The Overby Company in the amount of

$35,112.48. The furniture is required due to newly constructed fire stations

#3, #12 and #15. The furniture includes various items for the sleeping areas,

day rooms, kitchen and offices.



The vendor for this purchase was selected based on their contract award status

on Georgia Statewide Contract #S-000534.



Funds are budgeted in the FY04 Budget; 1999 SPLOST Fire/EMS Stations -

Furniture - Fire/EMS Construction; 0540-695-2122-TXFE- 7731 - 5018003C.





?ITEM A?



A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING THE PURCHASE OF A COLLATOR AND BOOKLET MAKER FROM

DOCUSYSTEMS IN THE AMOUNT OF $10,199.00



WHEREAS, The collator and booklet maker will be used by the Print Shop Division

of the Department of Community Development.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a collator and

booklet maker from DocuSystems in the amount of $10,199.00. Funds are budgeted

in FY04 Budget, General Fund Supported Capital Projects ? Capital Expenditures

Over $5000, Duplo Book Maker; 0508-660-1000-CPGF-7761-22220040.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM BILL

HEARD CHEVROLET (COLUMBUS, GA) IN THE AMOUNT OF $20,750.00



WHEREAS, The cab & chassis will be attached to an 8 ? ft. flat dump bed body.

The truck is a replacement vehicle for the Landscape and Forestry Division of

Public Services; and,



WHEREAS, Per Resolution No. 511-03 (Bid No. 04-0009), three cab and chassis

were purchased from Bill Heard Chevrolet in November 2003. Bill Heard has

extended their original bid pricing through March 30, 2004.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) cab and

chassis from Bill Heard Chevrolet (Columbus, GA) in the amount of $20,750.00.

Funds are budgeted in FY04 Budget, Public Services, Landscape & Forestry? Heavy

Trucks; 0203-260-2800-LAND-7723.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM C?



A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR LOT CLEARING

SERVICES WITH CREEKBEND MANAGEMENT, INC., D/B/A TURF TRIMMERS, RAYLENCO

ENTERPRISES, HANDY CAN AND COMMUNITY GRADING, INC., FOR THE ESTIMATED ANNUAL

CONTRACT VALUE OF $14,410.00.



WHEREAS, the work includes mowing, cutting weeds, undergrowth and other

vegetation, draining swimming pools, removing grass and all solid waste as

required by law; and,



WHEREAS, the contract period shall be for one year, with the option to

renew for two additional twelve month periods. Contract will automatically be

renewed on the anniversary date of the contract, unless either party gives a

30-day written notice of cancellation.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute a contract for

lot clearing services with Creekbend Management, Inc., D/B/A Turf Trimmers,

Raylenco Enterprises, Handy Can and Community Grading, Inc., for the estimated

annual contract value of $14,410.00. Funds are budgeted each fiscal year for

this ongoing expense; Public Services, Special Enforcement ? Lot Clearing and

Maintenance, 0101-260-2400-SPCL-6382.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _______________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor





?ITEM D?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT FOR ACTUARIAL AND CONSULTING SERVICES TO

MERCER HUMAN RESOURCE CONSULTING IN THE AMOUNT OF $22,727.00.



WHEREAS, the firm provided Actuarial and Consulting services during the

month of January 2004 for the General Government Pension Plan, Public Safety

Employees Pension Plan, Death Benefit Plan, Disability Income Plan and

Executive Summary. Also ?Out of Scope? work was performed due to: Issues of

employee being transferred out of plan to judicial plan, Issues for death of

employee just prior to payment commencement and Follow-up on asset summary work

sheet.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Mercer Human

Resource Consulting, in the amount of $22,727.00. The firm provided Actuarial

and Consulting services during the month of January 2004 for the General

Government Pension Plan, Public Safety Employees Pension Plan, Death Benefit

Plan, Disability Income Plan and Executive Summary. Also ?Out of Scope? work

was performed due to: Issues of employee being transferred out of plan to

judicial plan, Issues for death of employee just prior to payment commencement

and Follow-up on asset summary work sheet.



Funds are budgeted in FY04 Budget, General Government and Public Safety,

Employees Pension & Benefit Fund ? Contractual Services;

0970-700-2100-PNGG-6319 and 0970-700-2000-PNPS-6319.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM E?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO G & P HEAVY TRUCK BODY WORKS, INC., IN THE

AMOUNT OF $12,236.48.



WHEREAS, the repair work required for the extensive body damage on the

bus was beyond the ability of METRA technicians, and;



WHEREAS, the vendor was chosen because of its reputation in heavy

equipment and bus repair.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to G & P

Heavy Truck Body Works, Inc., in the amount of $12,236.48. Funds are budgeted

in the FY04 Budget, METRA ? Transportation ? FTA ? METRA Maintenance ? Vehicle

Operation & Maintenance, 0751-610-2400-METM-6510.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM F?



A RESOLUTION



NO. ________



A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY-FIVE (35) IBM PERSONAL

COMPUTERS, FOR THE CLERK OF SUPERIOR COURT, FROM BECK AND ASSOCIATES IN THE

AMOUNT OF $30,800.00.



WHEREAS, The imaging computers, used by the Clerk?s office, are

approximately 6-7 years old and are becoming increasingly unreliable for daily

operations; and,



WHEREAS, The vendor for this purchase was selected based on their

contract award status on Georgia Statewide Contract WSCA#94-00151.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase thirty-five (35)

IBM personal computers, for the Clerk of Superior Court, from Beck and

Associates in the amount of $30,800.00. Funds are available in the FY04

Budget; Miscellaneous - Non-Categorical ? Capital Expenditures Over $5,000;

0101-590-3000-NCAT-7761.



________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________ .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor





?ITEM G?





A RESOLUTION



NO. __________________



A RESOLUTION AUTHORIZING PAYMENT TO TROUTMAN, SANDERS, PUBLIC AFFAIRS GROUP,

LLC (PETE ROBINSON) FOR LEGISLATIVE LIAISON SERVICES IN THE AMOUNT OF

$12,000.00.



WHEREAS, pursuant to Resolution #8-88, the Council has recognized the

need for an individual designated as a ?Legislative Liaison? to assist in

coordination of legislative efforts, defining legislative intent, arranging

joint meetings and planning further legislative goals; and,



WHEREAS, this will be a 50/50 agreement with the Chamber of Commerce

paying half and the City paying half of a $24,000.00 payment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to pay Troutman, Sanders, Public

Affairs Group, LLC for legislative services for July 1, 2003 - June 30, 2004 in

the amount of $12,000.00. Funds are budgeted in FY04 Budget, Non-Categorical ?

Promotional/Advertising Services; 0101-590-3000-NCAT-6317.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________ .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM H?



A RESOLUTION



NO. ________



A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE, FOR NEW FIRE STATIONS, FROM

NATIONAL/IN CARE OF THE OVERBY COMPANY IN THE AMOUNT OF $35,112.48.



WHEREAS,.The furniture is required due to newly constructed fire

stations #3, #12 and #15. The furniture includes items for the sleeping areas,

day rooms, kitchen and offices; and,



WHEREAS, The vendor for this purchase was selected based on their contract

award status on Georgia Statewide Contract #S-000534.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase furniture for

new fire stations from National/In Care of The Overby Company in the amount of

$35,112.48. Funds are budgeted in the FY04 Budget; 1999 SPLOST Fire/EMS

Stations - Furniture - Fire/EMS Construction; 0540-695-2122-TXFE - 7731 -

5018003C.



________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor







DATE: March 9, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids



March 10, 2004

1. Storing, Transporting & Recycling Waste Tires (Annual Contract) ?

Bid No. 04-0062

Scope of Bid

Provide storing, transporting and recycling waste tires for the

Columbus Consolidated Government, Public Services Department on an ?as needed

basis?. The contract term shall be for one year, with the option to renew for

two additional twelve-month periods. Contract will automatically renew on the

anniversary date of the contract, unless either party gives a 30-day written

notice of cancellation.



2. Marquee Signs ? PQ No. 04-00012

Scope of Quote

Provide and install two (2) brick, LED marquee signs at Metra Transit System.

One marquee sign will be installed at the Main Office and one marquee sign will

be installed at the Transfer Center.



3. Bus Wash Rolling Doors ? PQ No. 04-0014

Scope of Quote

Provide and install two (2) rolling doors; one for the entrance and one for the

exit of the bus wash at Metra Transit System.



4. Pool Deck Equipment (Re-Bid) ? Bid No. 04-0060

Provide and install various pool deck equipment at Double Churches Pool. The

equipment consists of Competitor Swim Products, Wave Eater II, Keifer Advantage

II (or approved equivalent) racing lane lines (9), lane line storage reels (2),

lane line and storage reel covers (2), Keifer Intrepid XL starting platforms

(8) and anchors (16). The successful bidder is responsible for determining

gutter configuration, height and installation, and must completely deliver and

install the equipment no later than May 1, 2004.



5. Duty Ammunition (Annual Contract) ? Bid No. 04-0061

Scope of Bid

The Consolidated Government of Columbus Police Department is seeking vendors to

provide Federal HST HP .45 caliber +P or Winchester Ranger ?T? .45 caliber +P

ammunition. The Department will acquire either of the following two bullets

based on pricing and favorable trade-in terms. The contract term shall be for

one year, with the option to renew for two additional twelve-month periods.

Contract renewal shall be contingent upon the mutual agreement of the City and

the Contractor.



6. Telephone Equipment & Cable (Annual Contract) ? Bid No. 04-0054

Scope of Bid

Provide various telephone equipment and cable to the City on an ?as

needed? basis to be utilized by various departments. The contract period shall

be for one (1) year, with the option to renew for two additional twelve-month

periods. Contract will automatically renew on the anniversary date of the

contract, unless either party gives a 30-day written notice of cancellation.



March 12, 2004

1. Video Recording and Broadcasting Services (Annual Contract) ? RFP No.

04-0017

Scope of RFP

Provide Columbus Consolidated Government video recording and broadcasting

services on an ?as needed basis?. The contract term shall be for one year,

with the option to renew for two additional twelve-month periods. Contract

renewal shall be contingent upon the mutual agreement of the City and the

Contractor.



March 17, 2004

1. Caulking of Pool Joints ? Bid No. 04-0065

Scope of Bid

Caulk two (2) joints at Double Churches Pool. The joints run continuously

across the pool floor and up both sides of the pool, for a total of 170 linear

feet by 3 inches wide. All work associated with this project must be completed

no later than April 15, 2004.



2. Oil & Antifreeze Recycling Services (Annual Contract) ? Bid No. 04-0064

Scope of Bid

Contractor will pay a fee to the City for the removal of used oil & antifreeze

from Public Services Fleet Maintenance at the following two locations: 1011

Cusseta Road and 3950 Schatulga Road, Columbus, Georgia. The initial term of

the contract shall be for one year, with the option to renew for two additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



March 18, 2004

1. Medical Evaluation Services for Columbus Fire/EMS (Annual Contract) ?

RFP No. 04-0019

A Mandatory Pre-Proposal Conference will be held at 2:00 PM (Eastern) on

Thursday, March 18, 2004, in the Finance Conference Room, Tower Building, 5th

Floor, 100 10th Street, Columbus, GA.



March 24, 2004

1. Custodial Supplies (Annual Contract) ? Bid No. 04-0055

Scope of Bid

Provide cleaning supplies to be utilized by various departments of the Columbus

Consolidated Government on an ?as needed basis?. The term of this contract

period shall be for one year, with the option to renew for two (2) additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor(s).



March 26, 2004

1. Medical Evaluation Services for Columbus Fire/EMS (Annual Contract ? RFP No.

04-0019

Scope of RFP

Provide medical evaluation services for the Columbus Consolidated Government,

Fire/EMS Department on an ?as needed basis?. The initial term of the contract

will be for two years with the option to renew for three additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.