Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



December 2, 2003





Agenda Report #___________





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) MOBILE DATA TERMINAL HARDWARE MAINTENANCE AND SUPPORT



It is requested that Council authorize payment to Motorola Communication

Enterprise (Schaumburg, IL) in the amount of $39,585.14 for mobile data

terminal hardware maintenance and support. The maintenance provides hardware

support and repair for mobile data terminals in the Police Department,

Sheriff?s Office, Fire Department, Marshall?s Office and Inspections & Codes.

The services will be provided on a 24 x 7 x 365 schedule, for February 2004

through January 2005.



All of the equipment is manufactured by Motorola and is proprietary in nature.

Therefore, this payment is considered an Only Know Source, per Section 3-114 of

the Procurement Ordinance.



Funds are budgeted in FY04 Budget, Information Technology ? Computer Equipment

Maintenance; 0101-210-1000-ISS-6511.



* * * * * *



(B) UNINTERRUPTIBLE POWER SYSTEM LEASE



It is requested that Council approve a five-year lease for a UPS

(Uninterruptible Power System) from Georgia Power Company in the amount of

$1,262.00 per month. The monthly lease cost includes the provision and

installation of the UPS, bypass breaker cabinet and around the clock

maintenance.



The UPS is a bank of batteries with rectifiers and inverter that changes D/C

voltage to A/C voltage. Basically, in case of a power outage the UPS will

supply power to the computer equipment and phone system for 10-15 minutes until

the emergency generator comes on. The purchase is required due to a power

outage experienced a few weeks ago. The City?s old UPS was not working;

therefore computers and phone equipment were down for approximately 4 hours.

Consequently, the City Manager approved the emergency acquisition of the UPS.



Funding for the monthly lease fee is available in the FY04 budget, Public

Services-Other Maintenance/Repairs-Government Center 10th Street;

0101-260-3710-REPA-6529.02. Funding for subsequent years of the lease will be

budgeted as needed.



* * * * * * *



(C) DANCE FLOOR SYSTEM FOR TRADE CENTER RENOVATION



It is requested that Council approve the purchase of a dance floor system from

SISCO America, Inc., (Minneapolis, Minnesota) in the amount of $45,283.50. The

dance floor system is required in the carpeted areas of the newly renovated

Trade Center to accommodate the needs and requests of customers.



The dance floor system currently used at the Trade Center was purchased from

SISCO America. The new equipment must match the existing inventory, and be

able to interchange to create any size dance floor required. Therefore, SISCO

America is considered an Only Known Source for the dance floor system, per

Section 3-114 of the Procurement Ordinance.



Funds are budgeted in the FY04 Budget, 1999 SPLOST Projects ? Trade Center

Expansion ? Furniture-Trade Center Renovations;

0540-695-2132-TXTC-7731-50602030.



* * * * * *



(D) ENGINEERING SERVICES FOR VETERANS PARKWAY WIDENING PROJECT



It is requested that Council authorize the execution of a contract with Jordan,

Jones & Goulding (Columbus, GA) for engineering services for Veterans Parkway

Widening Project for the estimated contract value of $400,000.



Georgia Department of Transportation contracted with Jordan, Jones & Goulding

to provide preliminary engineering services for the Veterans Parkway Widening

Project. The project is required to address the current and growing traffic

congestion and safety issues caused by the opening of Northside High School.

In addition, an elementary and middle school will be opening within 3 to 4

years, which will increase congestion is this area.



To facilitate timely construction of the Veterans Parkway Project, the City

requested an earlier completion date for the project. As a result, Georgia

Department of Transportation is requiring the City to provide engineering

services for the project.



Because Jordan, Jones & Goulding has provided engineering services thus far for

this project, Jordan, Jones & Goulding is considered an Only Know Source, per

Section 3-114 of the Procurement Ordinance.



Funds are budgeted in FY04 Budget, 1999 SPLOST Road/Bridge/Street ?

Engineering/Architect Services, Veterans Parkway/Cooper Creek;

0540-695-2126-TXRB-6338-50319030.



(E) HAZARDOUS-DUTY ROBOT



It is requested that Council approve the purchase of a Remotee Andros F6A

hazardous-duty robot from REMOTEC (Oak Ridge, Tennessee) in the amount of

$147,823.00. The hazardous-duty robot will be used by CMERT to handle

explosives, nuclear surveillance, HazMat operations, Special Response Team

Operations and Airport Security.



The robot is designed to have all-terrain capabilities coupled with enhanced

speed. This will enable bomb technicians to handle incidents more

efficiently. The robot can be operated by either remote application or by

fiber-optic cable. The unit features include an environmentally sealed design,

forty-five degree climbing ability, quick-change tool assemblies and multiple

cameras.



The Columbus Metropolitan Emergency Response Team (C.M.E.R.T) task force,

serving Muscogee County, Harris County, Talbot County, Marion County, Taylor

County, Chattahoochee County, Russell County, Alabama; and Lee County, Alabama,

were approved a grant through GEMA to acquire the Remotee Andros F6A robot.

The Andros F6A unit is used by the FBI, Police Departments, SWAT teams, HazMat

Teams and other government agencies in the United States and throughout the

world.



Funding is available in FY04 Budget, Homeland Security Grant ? Capital

Expenditures Over $5000, Sheriff; 0216-410-3910-HSGT-7761.03.



* * * * * *



(F) BOMB X-RAY SYSTEM



It is requested that Council approve the purchase of a bomb x-ray system from

Logos Imaging (Richmond, Indiana) in the amount of $25,049.00. The X-ray

system requested is the Epix Digital Imaging System. The Epix system is an

advanced x-ray system that allows bomb technicians to take x-rays of suspicious

packages, enclosed packages and explosive devices. The system is digital and

does not require conventional x-ray film.



The Columbus Metropolitan Emergency Response Team (C.M.E.R.T) task force,

serving Muscogee County, Harris County, Talbot County, Marion County, Taylor

County, Chattahoochee County, Russell County, Alabama; and Lee County, Alabama,

were approved a grant, through GEMA, to acquire the bomb x-ray system.



Logos Imaging is the developer of the software utilized in the Epix Digital

Imaging System, and is therefore the only known source able to provide the

equipment, per the Procurement Ordinance.



Funding is available in FY04 Budget, Homeland Security Grant ? Capital

Expenditures Over $5000, Sheriff; 0216-410-3910-HSGT-7761.03.







?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATION ENTERPRISE

(SCHAUMBURG, IL) IN THE AMOUNT OF $39,585.14 FOR MOBILE DATA TERMINAL HARDWARE

MAINTENANCE AND SUPPORT.



WHEREAS, The maintenance provides hardware support and repair for mobile data

terminals in the Police Department, Sheriff?s Office, Fire Department,

Marshall?s Office and Inspections & Codes. The services will be provided on a

24 x 7 x 365 schedule, for February 2004 through January 2005; and,



WHEREAS, All of the equipment is manufactured by Motorola and is proprietary in

nature. Therefore, this payment is considered an Only Know Source, per Section

3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Motorola

Communication Enterprise (Schaumburg, IL) in the amount of $39,585.14 for

mobile data terminal hardware maintenance and support. Funds are budgeted in

FY04 Budget, Information Technology ? Computer Equipment Maintenance;

0101-210-1000-ISS-6511.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING A FIVE-YEAR LEASE FOR A UPS (UNINTERRUPTIBLE

POWER SYSTEM) FROM GEORGIA POWER IN THE AMOUNT OF $1,262.00 PER MONTH.



WHEREAS, The monthly lease cost includes the provision and installation

of the UPS, bypass breaker cabinet and around the clock maintenance; and,



WHEREAS, The UPS is a bank of batteries with rectifiers and inverter

that changes D/C voltage to A/C voltage. Basically, in case of a power outage

the UPS will supply power to the computer equipment and phone system for 10-15

minutes until the emergency generator comes on.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to enter into a five-year

lease for a UPS (Uninterruptible Power System) from Georgia Power in the amount

of $1,262.00 per month. Funding for the monthly lease fee is available in the

FY04 budget, Public Services-Other Maintenance/Repairs-Government Center 10th

Street; 0101-260-3710-REPA-6529.02. Funding for subsequent years of the lease

will be budgeted as needed.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF A DANCE FLOOR SYSTEM FROM

SISCO AMERICA, INC., (MINNEAPOLIS, MINNESOTA) IN THE AMOUNT OF $45,283.50



WHEREAS, The dance floor system is required in the carpeted areas of

the newly renovated Trade Center to accommodate the needs and requests of

customers; and,



WHEREAS, The dance floor system currently used at the Trade Center was

purchased from SISCO America. The new equipment must match the existing

inventory, and be able to interchange to create any size dance floor required.

Therefore, SISCO America is considered an Only Known Source for the dance floor

system, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase a dance floor

system from SISCO America, Inc., (Minneapolis, Minnesota) in the amount of

$45,283.50. Funds are budgeted in the FY04 Budget, 1999 SPLOST Projects ?

Trade Center Expansion ? Furniture-Trade Center Renovations;

0540-695-2132-TXTC-7731-50602030.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor

?ITEM D?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH JORDAN, JONES &

GOULDING (COLUMBUS, GA) FOR ENGINEERING SERVICES FOR VETERAN PARKWAY WIDENING

PROJECT FOR THE ESTIMATED CONTRACT VALUE OF $400,000.



WHEREAS, Georgia Department of Transportation contracted with Jordan,

Jones & Goulding to provide preliminary engineering services for the Veterans

Parkway Widening Project. The project is required to address the current and

growing traffic congestion and safety issues caused by the opening of Northside

High School. In addition, an elementary and middle school will be opening

within 3 to 4 years, which will increase congestion is this area; and,



WHEREAS, To facilitate timely construction of the Veterans Parkway

Project, the City requested an earlier completion date for the project. As a

result, Georgia Department of Transportation is requiring the City to provide

engineering services for the project; and,



WHEREAS, Because Jordan, Jones & Goulding has provided engineering

services thus far for this project, Jordan, Jones & Goulding is considered an

Only Know Source, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Jordan, Jones & Goulding (Columbus, GA) for engineering services for Veterans

Parkway Widening Project for the estimated contract value of $400,000. Funds

are budgeted in FY04 Budget, 1999 SPLOST Road/Bridge/Street ?

Engineering/Architect Services, Veterans Parkway/Cooper Creek;

0540-695-2126-TXRB-6338-50319030.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM E?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF A REMOTTEE ANDROS F6A

HAZARADOUS-DUTY ROBOT FROM REMOTEC (OAK RIDGE, TENNESSEE) IN THE AMOUNT OF

$147,823.00.



WHEREAS, The hazardous-duty robot will be used by CMERT to handle

explosives, nuclear surveillance, HazMat operations, Special Response Team

Operations and Airport Security; and,



WHEREAS, The Columbus Metropolitan Emergency Response Team (C.M.E.R.T)

task force, serving Muscogee County, Harris County, Talbot County, Marion

County, Taylor County, Chattahoochee County, Russell County, Alabama; and Lee

County, Alabama, were approved a grant through GEMA to acquire the Remotee

Andros F6A robot. The Andros F6A unit is used by the FBI, Police Departments,

SWAT teams, HazMat Teams and other government agencies in the United States and

throughout the world.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase a Remotee Andros

F6A hazardous-duty robot from REMOTEC (Oak Ridge, Tennessee) in the amount of

$147,823.00.

Funding is available in FY04 Budget, Homeland Security Grant ? Capital

Expenditures Over $5000, Sheriff; 0216-410-3910-HSGT-7761.03.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor



?ITEM F?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF A BOMB X-RAY SYSTEM FROM LOGOS

IMAGING (RICHMOND, INDIANA) IN THE AMOUNT OF $25,049.00.



WHEREAS, The X-ray system requested is the Epix Digital Imaging System.

The Epix system is an advanced x-ray system that allows bomb technicians to

take x-rays of suspicious packages, enclosed packages and explosive devices.

The system is digital and does not require conventional x-ray film; and,



WHEREAS, The Columbus Metropolitan Emergency Response Team (C.M.E.R.T)

task force, serving Muscogee County, Harris County, Talbot County, Marion

County, Taylor County, Chattahoochee County, Russell County, Alabama; and Lee

County, Alabama, were approved a grant, through GEMA, to acquire the bomb x-ray

system; and,



WHEREAS, Logos Imaging is the developer of the software utilized in the

Epix Digital Imaging System, and is therefore the only known source able to

provide the equipment, per the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a bomb x-ray

system from Logos Imaging (Richmond, Indiana) in the amount of $25,049.00.

Funding is available in FY04 Budget, Homeland Security Grant ? Capital

Expenditures Over $5000, Sheriff; 0216-410-3910-HSGT-7761.03.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor

DATE: December 2, 2003



TO: Mayor and Councilors



FROM: Angela Cole, Interim Director of Finance



SUBJECT: Advertised Bids





December 3, 2003

1. Sedans, Four Door, 6 Cylinder ? Bid No. 04-0028

Scope of Bid

Provide twenty-two (22) mid-size Sedans, Four Door, 6 cylinder vehicles to be

used by the Police Department.



2. Gate Operators ? PQ No. 04-0009

Scope of PQ

The successful vendor shall provide and install two (2) gate operators that

will automate the existing cantilever slide manual-operated gates at Metra

Transfer Center.



3. Trees for Planting on City?s Right-Of-Ways (Annual Contract) ? Bid No.

04-0041

Scope of Bid

Provide approximately 700 trees for planting on the City?s

Right-Of-Ways.



December 5, 2003

1. Heavy Duty 18? Drum Style Brush Chippers ? RFP No. 04-0010

Scope of RFP

The Columbus Consolidated Government (the City) desires to select a qualified

vendor to provide two (2) Heavy Duty 18? Drum Style Brush Chippers. The

chippers will be used by the Forestry Division of the Public Services

Department for chipping brush that has been removed from city rights-of-ways.



December 8, 2003

1. Library Materials and Services for New Main Library ? RFP No. 04-0014

A Non-Mandatory Pre-Proposal Conference will be held at 2:30 PM (Eastern) on

Monday, December 8, 2003, in the Ground Floor Conference Room of the Government

Center Tower, 100 Tenth St., Columbus, GA.



December 10, 2003

1. Court Reporter Services for Recorder?s Court (Annual Contract) Bid

04-0030

Scope of Bid

Provide court reporter services for Recorder?s Court located at 702 10th

Street, Columbus, GA, on an ?as needed basis?. The term of contract shall be

for two years, with the option to renew for three additional twelve-month

periods. Contract renewal will be contingent upon the mutual agreement of the

City and the Contractor.



2. Mid-Size Sport Utility Vehicles ? Bid No. 04-0034

Scope of Bid

Provide Five (5) mid-size sport utility vehicles to be used by the Columbus

Police Department?s ID Unit to transport crime scene identification equipment.



3. Glock, Model G-21, 45 Caliber, Semi-Automatic Pistols ? Bid No.

04-0032

Scope of Bid

Provide forty (40) Glock, Model G-21, 45 Caliber, Semi-Automatic Pistols with

Glock night sights, five (5 lb) trigger and three high capacity law enforcement

magazines per pistol. Thirty (30) pistols will be utilized by the Sheriff?s

Department and ten (10) pistols will be utilized by the Fire & EMS Department

of the Columbus Consolidated Government.



December 15, 2003

1. Library Materials and Services for New Main Library ? RFP No. 04-0014

Scope of RFP

Columbus Consolidated Government (the City) and the Muscogee County Library

Board seek vendors to provide library materials for the new Main Library

project. The services will include selection, cataloging, processing, and

delivery of materials to the facility.



January 9, 2003

1. Commercial Zero-Turn Radius Mowers ? RFP No. 04-0013

Scope of RFP

The Columbus Consolidated Government (the City) desires to select a qualified

vendor to provide three (3) Commercial Zero-Turn-Radius Mowers. The mowers

will be used by the Park Services Division of the Parks and Recreation

Department.