Columbus, Georgia
Georgia's First Consolidated Government
Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Agenda Item #___2___
Columbus Consolidated Government
Council Meeting
July 15, 2003
Agenda Report #___89___
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PRACTICE AMMUNITION (ANNUAL CONTRACT) - BID NO. 03-0098
It is requested that Council approve the purchase of practice ammunition from
Zero Ammunition, Smyrna Police Distributors and The Hunting Shack for the
estimated annual contract value of $30,362.50. The ammunition will be utilized
by Public Safety departments and will be purchased on an ?as needed? basis.
The contract period is for one (1) year with option to renew for two (2)
additional twelve-month periods.
Thirty-eight bid invitations were mailed; four bids were received May 28, 2003
from the following bidders:
Zero Ammunition Co., Inc., Smyrna Police Distributors and The Hunting Shack,
Inc. This bid has been advertised, opened and reviewed. The low, responsive
bidders per specified line item were:
VENDOR/ITEMS
EST. ANNUAL USAGE
UNIT PRICE
TOTAL COST
Zero Ammunition (Cullman, AL)
9MM 115 GR JHP 1160 FPS+/-50 FPS (Brass Furnished by Customer)
9MM 147 GR JHP 975 FPS +/-50 FPS (Brass Furnished by Customer)
.45 230 GR SJHP 850 FPS +/-50 FPS (Brass Furnished by Customer)
.45 230 GR SJHP 850 FPS +/-50 FPS (Brass Furnished by Customer)
.38+P, 125 GR JHP, 900 FPS +/-50 (Brass Furnished by Customer)
.38 SPECIAL, 125 GR, JACKETED HOLLOW POINT +P
(Customer
Brass)
(Vendor
Brass)
38 SPECIAL 158 GR, SEMI-WAD CUTTER (158 GR SWC) with Brass Exchange
.45 CALIBER, 185 GR HOLLOW POINT (185 GR JHP) (Customer Brass)
.38+P, 125 GR JHP, 900 FPS +/-50 FPS Brass Furnished by Customer
14,000 Rounds
10,000 Rounds
145,000 Rounds
30,000 Rounds
6,000 Rounds
17,000 Rounds
17,000 Rounds
2,000 Rounds
9,000 Rounds
6,000 Rounds
$ .090
.103
.114
.114
.0867
.0867
.108
.064
.114
.0867
$ 1,260.00
1,030.00
16,530.00
3,420.00
520.20
1,473.90
1,836.00
128.00
1,026.00
520.20
$ 27,744.30
Smyrna Police Distributors (Smyrna, GA)
Shotgun; 12 Gauge, 9 Shot
.380 95 GR Winchester Automatic SXT Controlled Expansion
1,000 Rounds
1,000 Rounds
$ 0.15
0.20
$ 150.00
200.00
$ 350.00
The Hunting Shack (Stevensville, MT)
.45 CALIBER, 185 GR HOLLOW POINT (185 GR JHP)
(Vendor Brass)
308 168 GR Winchester Hollow Point Boattail Match
9,000 Rounds
2,000 Rounds
$ .1498
.460
$ 1,348.20
920.00
$ 2,268.20
Funds are budgeted each fiscal year for this on-going expense, Police ? Support
Services ? Operating Materials, 0101-400-2200-STAF-6728; Sheriff ? Sheriff
Training ? Operating Materials, 0101-550-2300-STRN-6728; Muscogee County Prison
? Warden ? Operating Materials, 0101-420-1000-MCCI-6728; Municipal Court ?
Marshal ? Operating Materials, 0101-530-3000-MRSH-6728.
* * * * * *
(B) MOBILE DATA TERMINAL SOFTWARE MAINTENANCE LICENSE AND SUPPORT
It is requested that Council authorize payment to Motorola Communication
Enterprise (Charlotte, NC) in the amount of $58,362.50 for mobile data terminal
software maintenance license and support. The maintenance provides support for
mobile data terminals in the Police Department, Sheriff?s Office, Fire
Department, Marshall?s Office and Inspections & Codes. The maintenance period
is July 2003 through June 2004.
All of the equipment is manufactured by Motorola and is proprietary in nature.
Therefore, this payment is considered an Only Known Source, per Section 3-114
of the Procurement Ordinance.
Funds are budgeted in FY04 Budget, Information Technology ? Software Lease;
0101-210-1000-ISS-6541.
?ITEM A?
A RESOLUTION
NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF PRACTICE AMMUNITION FROM ZERO
AMMUNITION, SMYRNA POLICE DISTRIBUTORS AND THE HUNTING SHACK FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $30,362.50.
WHEREAS, the ammunition will be utilized by Public Safety departments
and will be purchased on an ?as needed? basis; and
WHEREAS, the contract period is for one (1) year with option to renew
for two (2) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase practice
ammunition from Zero Ammunition, Smyrna Police Distributors and The Hunting
Shack for the estimated annual contract value of $30,362.50.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2003 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATION ENTERPRISE
(CHARLOTTE, NC) IN THE AMOUNT OF $58,362.50 FOR MOBILE DATA TERMINAL SOFTWARE
MAINTENANCE LICENSE AND SUPPORT.
WHEREAS, The maintenance provides support for mobile data terminals in the
Police Department, Sheriff?s Office, Fire Department, Marshall?s Office and
Inspections & Codes. The maintenance period is July 2003 through June 2004;
and,
WHEREAS, All of the equipment is manufactured by Motorola and is proprietary in
nature. Therefore, this payment is considered an Only Know Source, per Section
3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
Communication Enterprise (Charlotte, NC) in the amount of $58,362.50 for mobile
data terminal software maintenance license and support. Funds are budgeted in
FY04 Budget, Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2003 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: July 15, 2003
TO: Mayor and Councilors
FROM: Kay Love, Director of Finance
SUBJECT: Advertised Bids
July 16, 2003
1. Emergency Medical Replenishable Supplies (Annual Contract) ? Bid
No. 03-0101
Scope of Bid
Provide various emergency medical supplies on an ?as needed basis? to
include: Airway Supplies, Intravenous Supplies, Oxygen Delivery Supplies,
Bandages, Exposure Control Supplies, Exam Gloves and other Miscellaneous
items. The term of the contract shall be for one (1) year period, with the
option to renew for two (2) additional twelve-month periods, if agreeable to
both parties.
July 30, 2003
1. Group Life, AD&D and Long Term Disability Insurance
(Annual Contract) ? Bid No. 04-0002
Scope of Bid
Provide Columbus Consolidated Government employees with Group Life, AD&D
and Long-Term
Disability Insurance through a fully funded program. The term of contract
shall be for two years, beginning
September 1, 2003, with the option to renew for three (3) additional
twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.