Columbus, Georgia

Agenda Item #___7__





Columbus Consolidated Government

Council Meeting



September 20, 2005



Agenda Report #__40 _





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) SUPPORT AND ASSEMBLY HARDWARE FOR HOCKEY GLASS



It is requested that Council approve the purchase of support and assembly

hardware, used for hockey glass, from Athletica, (Plymouth, MN), in the amount

of $19,412.92.



The Civic Center will use the support and assembly hardware to hold the 6x8

sections of hockey glass in place. The current support and assembly hardware

is badly damaged due to repeated hits sustained when the hockey players are

slammed up against glass. As a result, the hardware has loosened and in some

cases completely dislodged. Therefore, many pieces of the support and assembly

equipment are missing. Additionally, when a piece of support is lost, it

cannot be replaced, since this type of support is no longer manufactured. In

these incidences, Civic Center staff must create a support for the glass panel,

but the ?created? supports are not as stable as the original supports.



Atheletica is the manufacturer of the old support hardware. The vendor no

longer manufactures the old support system and has replaced it with the new HDR

Quick Release Shield Supports. Consequently, the vendor is considered an Only

Known Source, per the Procurement Ordinance, 3-114.



Funds are budgeted in the FY06 Budget, Civic Center ? Hockey ? Capital

Expenditure Over $5,000; 0757 ? 160 ? 2100 ? HOCK ? 7761.



* * * * * * * *



(B) STREET LIGHTING FOR CBD STREETSCAPE PROJECT



It is requested that Council approve the purchase and installation of street

lights for the Central Business District (CBD) from Georgia Power Company in an

amount not to exceed $498,000.00.



One of the design elements of the Central Business District Streetscape Project

is to replace the existing street lighting with new period style lighting

fixtures and poles. The same clear Acom Top style fixtures, with black

aluminum pole and decorative bases, which have been installed along the

Riverwalk, bridges and overpasses; will be installed in the Central Business

District. The Traffic Engineering Division worked with the design team to

insure the appropriate lighting levels for this project. The City has received

the billing for the first section of the project, in the amount of $85,000.00,

which covers street lighting installed on the 1300 block of Broadway.



The Central Business District is in the service area for Georgia Power

Company. As defined by the Georgia Public Commission, no other electrical

utility company is authorized by state law to service this area. Therefore,

Georgia Power Company is the sole provider for this service.



Funds are budgeted in the FY06 Budget, 1999 SPLOST ? Road/Bridge/Street ?

Engineering/Architect Services ? Signals-Streetscapes ? 2005 General;

0540-695-2126-TXRB-6338-50325-20050-0.



?ITEM A?



A RESOLUTION



NO.________________



A RESOLUTION AUTHORIZING THE PURCHASE OF SUPPORT AND ASSEMBLY HARDWARE,

USED FOR HOCKEY GLASS, FROM ATHLETICA, (PLYMOUTH, MN), IN THE AMOUNT OF

$19,412.92.



WHEREAS, The Civic Center will use the support and assembly hardware to

hold the 6x8 sections of hockey glass in place. The current support and

assembly hardware is badly damaged due to repeated hits sustained when the

hockey players are slammed up against glass. As a result, the hardware has

loosened and in some cases completely dislodged. Therefore, many pieces of the

support and assembly equipment are missing. Additionally, when a piece of

support is lost, it cannot be replaced, since this type of support is no longer

manufactured. In these incidences, Civic Center staff must create a support

for the glass section, but the ?created? supports are not as stable as the

original supports; and,



WHEREAS, Athletica is the manufacturer of the old support hardware.

The vendor no longer manufactures the old support system and has replaced it

with the new HDR Quick Release Shield Supports. Consequently, the vendor is

considered an Only Known Source, per the Procurement Ordinance, 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase support and

assembly hardware, used for hockey glass, from Athletica, (Plymouth, MN), in

the amount of $19,412.92. Funds are budgeted in the FY06 Budget, Civic Center

? Hockey ? Capital Expenditure Over $5,000; 0757 ? 160 ? 2100 ? HOCK ? 7761.

____________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ________ day of ____________________2005 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO.________________



A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF STREET LIGHTS

FOR THE CENTRAL BUSINESS DISTRICT (CBD) FROM GEORGIA POWER COMPANY IN AN AMOUNT

NOT TO EXCEED $498,000.00.



WHEREAS, one of the design elements of the Central Business District

Streetscape Project is to replace the existing street lighting with new period

style lighting fixtures and poles. The same clear Acom Top style fixtures,

with black aluminum pole and decorative bases, which have been installed along

the Riverwalk, bridges and overpasses; will be installed in the Central

Business District. The Traffic Engineering Division worked with the design

team to insure the appropriate lighting levels for this project. The City has

received the billing for the first section of the project, in the amount of

$85,000.00, which covers street lighting installed on the 1300 block of

Broadway; and,



WHEREAS, the Central Business District is in the service area for

Georgia Power Company. As defined by the Georgia Public Commission, no other

electrical utility company is authorized by state law to service this area.

Therefore, Georgia Power Company is the sole provider for this service.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure street lighting

and installation services for the Central Business District (CBD) from Georgia

Power Company in an amount not to exceed $498,000.00. Funds are budgeted in

the FY06 Budget, 1999 SPLOST ? Road/Bridge/Street ? Engineering/Architect

Services ? Signals-Streetscapes ? 2005 General;

0540-695-2126-TXRB-6338-50325-20050-0

____________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ________ day of ____________________2005 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor