Columbus, Georgia

Agenda Item #___3____





Columbus Consolidated Government

Council Meeting



December 16, 2003





Agenda Report #____140_____





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) SKID STEER LOADER? BID NO. 04-0027



It is requested that Council authorize the purchase of one (1) skid-steer

loader from Metrac, Inc., in the amount of $25,004.00.



The skid-steer loader will used by the Parks Service Division of the Parks and

Recreation Department to load pallets, dig postholes and clean up debris on the

Riverwalk. The skid-steer loader is not a replacement equipment; this is a new

piece of equipment for the department.



Seventy-nine bid invitations were mailed. Three bids were received on November

21, 2003. This bid has been advertised, opened and reviewed. The bidders were:





Vendors (1 unit)

Total Cost

Metrac, Inc.

(Columbus, GA)

$25,004.00

Yancey Brothers

(Columbus, GA)

$26,837.00

Equipment Support Services

(Atlanta, GA)

$29,786.00



The Fleet Manager and using department determined that the Caterpillar 252,

Bobcat S250, Case 90XT and the John Deere 260 Series II manufacturers/models

met specifications. Vendors were provided this ?qualified products list? in

the bid specifications and were given the opportunity to bid on one or all

units. Vendors could also bid on a unit ?equal to? the qualified products

list. Vendors were notified the City would purchase only one (1) unit.



Funds for the skid-steer loader are budgeted in FY04 Budget, Capital Projects

Fund, Machinery, Bobcat 873 Parks and Recreation;

0508-660-1000-CPGF-7715-22214040.



* * * * * *



(B) PORTABLE TOWER SURVEILLANCE UNIT



It is requested that Council approve the purchase of a portable self-contained

tower surveillance unit from The Georgia Department of Public Safety, in the

amount of $73,668.00, via the Federal GSA contract, #GS-07F-0040J, with New

Heights, Inc.



The unit will be used by the Police Department for surveillance and crowd

control for events such as the fair, RiverFest, SOA and many other activities

where the public has convened. The equipment allows an officer to be elevated

at least 24 feet to survey a crowd for potential danger and provide deterrence

if necessary.



Funds are budgeted in the FY04 Budget, Law Enforcement Grant ? Capital

Expenditures over $5,000 ? Police; 0216-400-3360-LLEG-7761.01.



* * * * * *



(C) TREES FOR PLANTING ON THE CITY?S RIGHT-OF WAYS- BID NO 04-0041



It is requested that Council approve the purchase of 808 trees from Thom?s

Trees and Plants, Inc., in the amount of $80,485.00. The trees will be planted

on various right-of-ways throughout the City and will be used as new plantings

and replacements for trees damaged or killed due to weather conditions.



One hundred and fifty-five bid invitations were mailed; twenty-six bids were

received on December 3, 2003. This bid has been advertised, opened and

reviewed. The bid specifications consisted of twenty-three different species

of trees. The bidders were:



Thom?s Trees & Plants, Inc. (Fayetteville, GA) $ 80,485.00

Inman Nursery, Inc. (Inman, SC) $ 3,260.00*

Hanging Dog Valley Nursery (Murphy, NC) $ 6,872.00*

Bold Spring Nursery, Inc. (Monroe, GA) $ 8,875.00*

Diversified Trees, Inc. (Pine Mountain, GA) $ 12,690.00*

Marian Gardens Tree Farm (Groveland, FL) $ 13,095.00*

Bloomingdale Nurseries (Bloomingdale, GA) $ 13,483.00*

Burkhart Farms Nursery, Inc. (Rock Spring, GA) $ 13,509.00*

Loan Oak Tree Farm (Grantville, GA) $ 18,980.00*

Wagon Hammock Nursery, Inc. (Lyons, GA) $ 19,260.00*

Barrett Tree Company (Augusta, GA) $ 23,350.00*

New Leaf Farms, Inc. (Lamont, FL) $ 25,615.00*

Charlie?s Creek Nursery, Inc. (Iva, SC) $ 29,780.00*

Thurlow Tree Nursery (Auburn, AL) $ 30,730.00*

Lakeside Landscaping (Fort Valley, GA) $ 31,950.00*

Plantation Tree Co. (Selma, AL) $ 34,005.00*

Shady Grove Plantation & Nursery, Inc. (Orangeburg, SC) $ 41,590.00*

Moon?s Tree Farm, Inc. (Loganville, GA) $ 44,250.00*

S & S Nurseries, Inc. (Athens, AL) $ 44,690.00*

King?s Sunset Nursery (Liberty, SC) $ 46,170.00*

Gilmore Plant & Bulb Co., Inc. (Julian, NC) $ 52,647.00*

Home Depot Landscape Supply (Kennesaw, GA) $ 66,242.50*

Arthur A. Jones & Associates (Grayson, GA) $ 81,653.45*

Cherry Lake Farm (Groveland, FL) $ 90,097.00*

To-Mar Garden Center (Columbus, GA) $ 106,639.00

The Green?s Keeper (Columbus, GA) $ 117,150.00



* Denote vendors did not bid on all trees.



Funds are budgeted in the FY04 Budget, Public Services, Landscape and Forestry

Horticulture/Landscaping Supplies, 0203-260-2800-LAND-6727; Capital Projects ?

General Fund Supported Capital Projects - Horticulture/Landscaping Supplies-

Tree Planting Donations; 0508-660-1000-CPGF-6727-22193020.















?ITEM A?



A RESOLUTION



NO. _______



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SKID-STEER LOADER FROM METRAC,

INC., IN THE AMOUNT OF $25,004.00.



WHEREAS, The skid-steer loader used by the Parks Service Division of the Parks

and Recreation Department to load pallets, dig postholes and clean up debris on

the Riverwalk. The skid-steer loader is not a replacement; this is a new piece

of equipment for the department.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1)

skid-steer loader from Metrac, Inc., in the amount of $25,004.00. Funds for

the skid-steer loader are budgeted in FY04 Budget, Capital Projects Fund,

Machinery, Bobcat 873 Parks and Recreation; 0508-660-1000-CPGF-7715-22214040.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2003 and adopted at said meeting by the

affirmative

vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF A PORTABLE SELF-CONTAINED

TOWER SURVEILLANCE UNIT FROM THE GEORGIA DEPARTMENT OF PUBLIC SAFETY, IN THE

AMOUNT OF $73,668.00, VIA THE FEDERAL GSA CONTRACT, #GS-07F-0040J, WITH NEW

HEIGHTS, INC.





WHEREAS, The unit will be used by the Police Department for

surveillance and crowd control for events such as the fair, RiverFest; SOA and

many other activities where the public has convened. The equipment allows an

officer to be elevated at least 24 feet to survey a crowd for potential danger

and provide deterrence if necessary.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase a portable

self-contained tower surveillance unit from The Georgia Department of Public

Safety, in the amount of $73,668.00.

Funds are budgeted in the FY04 Budget, Law Enforcement Grant ? Capital

Expenditures over $5,000 ? Police; 0216-400-3360-LLEG-7761.01.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor





?ITEM C?



A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE PURCHASE OF 808 TREES FROM THOM?S TREES AND

PLANTS, INC., IN THE AMOUNT OF $80,485.00.



WHEREAS, the trees will be planted on various right-of-ways throughout the

City; and,



WHEREAS, the trees will be for new plantings and replacements for trees damaged

or killed due to weather conditions.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase 808 trees from Thom?s

Trees and Plants, Inc., in the amount of $80,485.00. Funds are budgeted in the

FY04 Budget, Public Services, Landscape and Forestry Horticulture/Landscaping

Supplies, 0203-260-2800-LAND-6727; Capital Projects ? General Fund Supported

Capital Projects - Horticulture/Landscaping Supplies- Tree Planting Donations;

0508-660-1000-CPGF-6727-22193020.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: December 16, 2003



TO: Mayor and Councilors



FROM: Angela Cole, Interim Director of Finance



SUBJECT: Advertised Bids





December 22, 2003

1. Forensic Evidence Drying Cabinet ? Bid No. 04-0024

Scope of Bid

Provide one (1) Misonix FR-6000 forensic evidence drying cabinet (or

equivalent) to Columbus Police Department. The department will use the

equipment to protect personnel from bio-hazardous evidence collected from crime

scenes.





January 9, 2003

1. Commercial Zero-Turn Radius Mowers ? RFP No. 04-0013

Scope of RFP

The Columbus Consolidated Government (the City) desires to select a qualified

vendor to provide three (3) Commercial Zero-Turn-Radius Mowers. The mowers

will be used by the Park Services Division of the Parks and Recreation

Department.