Columbus, Georgia

Agenda Item #___1___





Columbus Consolidated Government

Council Meeting



January 11, 2005





Agenda Report #_____8____





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) MAINTENANCE SUPPORT FOR LGFS/GHRS



It is requested that Council authorize payment to CGI-AMS, Inc. (Fairfax, VA),

in the amount of $190,162.00 for the annual maintenance support for the

LGFS/GHRS systems. The maintenance period will be from January 2004 ? January

2005. This maintenance provides the Departments of Information Technology,

Finance, and Human Resources with software enhancements, documentation updates,

User Group support, Hotline support and access to the American Management

Systems (AMS)-sponsored ADVANTAGE Communications Forum. The following are

modules supported by this maintenance:



Advantage Financial (LGFS):

Fixed Assets

Cost Allocation

Extended Purchasing

Performance Measurement

Investment Inventory

Advanced Budget Preparation

Debt Management

Advanced Receivables

Report Distribution



Advantage HR (GHRS):

Position Control

Employee Relations

Employee Benefits

ADVANTAGE/DS



BRASS Budget Preparation Applications



Funds are budgeted in the FY05 Budget, Information Technology ? Software Lease;

0101-210-1000-ISS-6541.



* * * * *



(B) ROOF RESTORATION AT VARIOUS LOCATIONS ? RFB NO. 05-0018



It is requested that Council authorize the procurement of roofing services in

the amount of $351,273.00 from Standard Roofing of Montgomery, Inc. If

necessary, the vendor will provide additional drain replacement with plumbing

for the unit price of $850, wood deck replacement for the unit price of $4 per

square foot, cementitous wood fiber deck replacement for the unit price of

$7.50 per square foot, metal deck replacement for the unit price of $7.75 per

square foot and wood nailer replacement for the unit price of $4.75 per square

foot.



The contractor will install new Garland modified bituminous membrane roofing

systems at the Public Safety Building, Comer Gym, Pop Austin Gym, Heavy

Equipment Building (Public Services) and Carver Park Gym. Garland roofing

system was specified in order to obtain a long-term quality roofing system.

Upon complete installation and acceptance by the City, Garland will provide a

30-year non-prorated warranty to the City. Additionally, Garland will provide

annual inspections with written reports.



Sixty-four bid invitations were mailed. A Mandatory Pre-Bid Conference/Site

Visit was held on November 12, 2004; six vendors were represented at the

conference/site visit. Three bids were received on December 1, 2004. This bid

has been advertised, opened and reviewed. The bidders were:



Location Standard Roofing of

Montgomery, Inc.

(Montgomery, AL) Darton Roofing

(Fortson, GA) Roofing Professionals

(Richmond Hills, GA)

Option 1: Pop Austin Gym 102,558.00 130,988.00 127,319.00

Option 2: Comer Gym 87,966.00 116,322.50 126,797.00

Option 3: Public Safety Bldg 97,280.00 97,312.00 101,160.00

Option 4: Heavy Equipment Bldg 25,417.00 37,914.00 32,994.00

Option 5: Carver Park Gym 38,052.00 60,934.00 59,390.00

Option 6: All Locations $ 351,273.00 $ 434,601.00 $ 447,660.00



Funds are available in FY05 Budget: General Fund Supported Capital Projects -

Capital Expenditures over $5000, Comer Roof, Pop Austin, Public Safety Roof,

Heavy Equipment Building and Carver Park;

0508-660-1000-CPGF-7761-22226-20050-0, 0508-660-1000-CPGF-7761-22228-20050-0,

0508-660-1000-CPGF-7761-22229-20050-0, 0508-660-1000-CPGF-7761-22225-20050-0

and 0508-660-1000-CPGF-7761-22227-20050-0.



?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO CGI-AMS, INC., (FAIRFAX, VA), IN

THE AMOUNT OF $190,162.00 FOR THE ANNUAL MAINTENANCE SUPPORT FOR THE LGFS/GHRS

SYSTEMS.



WHEREAS, The maintenance period will be from January 2004 ? January 2005. This

maintenance provides the Departments of Information Technology, Finance, and

Human Resources with software enhancements, documentation updates, User Group

support, Hotline support and access to the American Management Systems

(AMS)-sponsored ADVANTAGE Communications Forum; and,



WHEREAS, The software modules supported by this maintenance are Advantage

Financial (LGFS), Report Distribution, Advantage HR (GHRS) and BRASS Budget

Preparation Applications.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager, or his designee, is hereby authorized to make

payment to American Management Systems, Inc. (Fairfax, VA), in the amount of

$190,162.00 for the annual maintenance support for the LGFS/GHRS systems.

Funds are budgeted in the FY05 Budget, Information Technology ? Software Lease;

0101-210-1000-ISS-6541.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of , 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PROCURMENT OF ROOFING SERVICES IN THE AMOUNT OF

$351,273.00 FROM STANDARD ROOFING OF MONTGOMERY, INC.



WHEREAS, The contractor will install new Garland modified bituminous

membrane roofing systems at the Public Safety Building, Comer Gym, Pop Austin

Gym, Heavy Equipment Building (Public Services) and Carver Park Gym; and,



WHEREAS, If necessary, the vendor will provide additional drain

replacement with plumbing for the unit price of $850, wood deck replacement for

the unit price of $4 per square foot, cementitous wood fiber deck replacement

for the unit price of $7.50 per square foot, metal deck replacement for the

unit price of $7.75 per square foot and wood nailer replacement for the unit

price of $4.75 per square foot.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager, or his designee, is hereby authorized to procure

roofing services in the amount of $351,273.00 from Standard Roofing of

Montgomery, Inc. Funds are available in FY05 Budget: General Fund Supported

Capital Projects - Capital Expenditures over $5000, Comer Roof, Pop Austin,

Public Safety Roof, Heavy Equipment Building and Carver Park;

0508-660-1000-CPGF-7761-22226-20050-0, 0508-660-1000-CPGF-7761-22228-20050-0,

0508-660-1000-CPGF-7761-22229-20050-0, 0508-660-1000-CPGF-7761-22225-20050-0

and 0508-660-1000-CPGF-7761-22227-20050-0.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of _____________________ , 2005 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: January 11, 2005



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





January 12, 2005

1. Dual Rear Wheel 1-Ton Truck Crew Cab & Chassis with 8 ? Ft Flat Dump

Bed ? RFB No. 05-0047

Scope of Bid

Provide three (3) Dual Rear Wheel- 1 Ton Truck Crew Cab and Chassis

with 8 ? Foot Flat Dump Bed to be used by the Street Repairs and Maintenance

Division, Right-of-Way Division, and Sewer Maintenance Division of the Public

Services Department.



2. Mid-Size, 4x4 Four Door SUV ? RFB No. 05-0048

Scope of Bid

Provide a mid-size, 4 x 4, four door SUV to be used by the Engineering

Department.



January 14, 2005

1. Bad Check Recovery Services (Annual Contract) ? RFP No. 05-0012

Scope of Bid

The City of Columbus invites qualified firms to submit proposals for

the provision of recovery services related to bad checks on an ?as needed

basis?. The initial term of this contract shall be for one year, with the

option to renew for two additional twelve-month periods. Contract renewal will

be contingent upon the mutual agreement of the City and the Contractor.



January 19, 2005

1. Firefighting Accessories (Annual Contract) ? RFB No. 05-0049

Provide firefighting boots, helmet and gloves to the Columbus Fire &

E.M.S. Department on an ?as needed? basis. The contract period will be for

three (3) years with the option to renew for two (2) additional twelve-month

periods.



January 20, 2005

1. Triage Tracking Devices ? RFP No. 05-0013

Scope of RFP

Columbus Consolidated Government (the City) desires to purchase approximately

15 triage tracking devices and bar-coded triage tags. The department of Fire

and Emergency Medical Services will use the items.



January 21, 2005

1. Demolition Services (Annual Contract) ? RFP No. 05-0006

Scope of RFP

Provide demolition services to the City of Columbus on an ?as needed

basis?. The initial term of this contract shall be for two years, with the

option to renew for three additional twelve-month periods. Contract renewal

will be contingent upon the mutual agreement of the City and the Contractor.



January 28, 2008

1. Veterans Parkway Streetscape Enhancement Plan ? RFP No. 05-0010

Scope of RFP

Columbus Consolidated Government (the City), on behalf of Trees Columbus, has

received a Transportation Enhancement grant from the state of Georgia to

provide streetscape improvements along a section of Veterans Parkway. The

project is anticipated to begin at Victory Drive (4th Street) in front of the

Columbus Civic Center, and proceed approximately 1.2 miles north to the 13th

Street Intersection.