Columbus, Georgia

Agenda Item # 4





Columbus Consolidated Government

Council Meeting



October 18, 2005



Agenda Report # 56





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) VETERANS PARKWAY STREETSCAPE ENHANCEMENT PLAN ? RFP NO. 05-0010



It is requested that Council authorize the execution of a negotiated contract

with Jordan, Jones, & Goulding, Inc., (Columbus, GA) to provide a streetscape

enhancement plan for Veterans Parkway. The City, on behalf of Trees Columbus,

has received a Transportation Enhancement grant form the State of Georgia for

the streetscape enhancement plan. The project is anticipated to begin at

Victory Drive (4th Street) in front of the Columbus Civic Center, and proceed

approximately 1.2 miles north to the 13th Street Intersection.



The objectives of the plan include the following:



A. Statement Of Strategic Overview Which Will Include:

? A ?vision? for this section of Veterans Parkway

? Specific streetscape enhancement goals



B. Streetscape Enhancement Plan, To Include:

? Trees and landscaping

? Sidewalk paving materials

? Utility location

? Lighting

? Street Furniture

? Graphics

? Other features as may be required



C. Implementation Schedule, By Phase If Appropriate



D. Budget, By Phase, Including:

? Hard costs

? Soft costs



E. Presentation Materials For Use To Educate The Public On This Project to

Include:

? A Summary Booklet that can be easily reproduced by computer

technology, to include plans, sections and all renderings.

? A Microsoft Power Point presentation explaining the potential and need for

this project.



Requests for proposal invitations were mailed to two hundred and twenty-seven

vendors and this RFP has been advertised. Nine proposals were received on

February 11, 2005:



Jordan, Jones & Goulding (Columbus, GA)

Altamira Design & Common Sense (Atlanta, GA)

Clough Harbour & Associates (Atlanta, GA)

Hecht Burdeshaw Johnson Kidd & Clark (Columbus, GA)

Post Buckley Schuh & Jernigan (Atlanta, GA)

Robert & Company (Atlanta, GA)

Rosser International (Atlanta, GA)

Trans System Design (Atlanta, GA)

Tunnell-Spangler & Associates (Atlanta, GA)



The proposals were reviewed by the Evaluation Committee, which consisted of

representatives from the Transportation Planning Division, Public Services

Department, Traffic Engineering Division and Trees Columbus. Additional

representatives from the Transportation Planning Division and Trees Columbus

served in advisory capacities



The City?s Procurement Ordinance, Article 3-111, Architectural/Engineering and

Land Surveying Services, governs the RFP process. This process insures the

City obtains the most qualified offeror to provide the equipment, supplies

and/or services required. During the process of an RFP, there is no formal

opening, due to the possibility of negotiated components of the proposal. In

the event Council does not approve the recommended offeror, no proposal

responses or any negotiated components are made public until after the award of

the contract. If Council does not approve the recommended offeror,

negotiations will begin with the next highest-ranked, responsive offeror.

Evaluation results and cost information have been presented to the City Manager

in a separate memo.



Funding is available from a Transportation Enhancement grant from the State of

Georgia.



* * * * * *



(B) MOBILE DATA TERMINAL HARDWARE MAINTENANCE AND SUPPORT



It is requested that Council authorize payment to Motorola Communication

Enterprise (Schaumburg, IL) in the amount of $55,900 for hardware maintenance

and support of MW520 and MW800 models of mobile data terminals. The

maintenance provides hardware support and repair on a 24 x 7 x 365 schedule for

mobile data terminals installed in vehicles of the Police Department, Sheriff?s

Office, Fire Department, Marshal?s Office and Inspections & Codes.



All of the equipment is manufactured by Motorola and is proprietary in nature.

Therefore, this payment is considered an Only Known Source, per Section 3-114

of the Procurement Ordinance.



Funds are budgeted in FY06 Budget, Information Technology ? Computer Equipment

Maintenance; 0101-210-1000-ISS-6511.

* * * * * *



(C) INMATE SUPPLIES (ANNUAL CONTRACT) - RFB NO. 06-0004



It is requested that Council approve the purchase of inmate supplies from

Textile Sales, Inc., O.D. Targin & Bros., LLC, Bob Barker Company, Inc.,

Georgia Correctional Industries, Robinson Textiles, Inc., Charm-Tex, Tabb

Textile Co., Inc., and AmerCare Products, Inc., for the estimated annual

contract value of $171,280.50. The supplies consist of mattresses, linen,

clothing, toiletries and dinnerware. The inmate supplies will be purchased by

Muscogee County Jail and Muscogee County Prison on an "as needed" basis. The

contract term will be for two years with the option to renew for three

additional twelve-month periods.



Bid specifications were posted on the City?s website; eighteen bids were

received August 31, 2005 from the following vendors: Textile Sales, Inc.,

Jonathan Shapiro, Bob Barker Company, Inc., GA Correctional Industries, O.D.

Taragan & Bros, Loveline Industries, Inc., Acme Supply, Robinson Textile, Inc.,

Pro Corr Outfitters, Design Specialist, Inc., ATD-American Company, Charm-Tex,

American Dawn, Tabb Textile Company, Inc., AmerCare Products, Inc., Boxer

Rebellion, ICS and Supreme Sales. This bid has been advertised, opened and

reviewed. The recommended bidders per line item are as follows:



VENDOR/ITEMS EST. USAGE

1 YEAR UNIT

COST TOTAL

COST

Textile Sales Inc. (Baltimore, MD)

Blankets

Wash Cloth

20 dozen

525 dozen

53.20/dozen

1.05/dozen

1,064.00

551.25

$ 1,615.25

O.D. Taragin & Bros., LLC (Baltimore, MD)

Toboggans

60 dozen

6.94/each

$ 416.40

Bob Barker Company, Inc. (Fuquay-Varina, NC)

Socks

Undershirts

Belts

Jackets

Jumpsuits

Shower Shoes (MCJ)

Men?s Shower Shoes (MCP)

Sanitary Napkins

Feminine Hygiene

Toothpaste

Toothbrushes

Shampoo

Soap (MCJ)

Soap (MCP)

Razor

Food Trays (MCP)

Tumbler

Plates

Mugs

Flatware

Handcuff

Pants

Shirts

Mattresses (MCP)

Mattresses (MCJ)

Work Boots

Deodorant

300 dozen

100 dozen

300 each

300 each

100 each

500 pair

2,200 pair

100 cases

800 cases

475 cases

150 cases

100 cases

400 cases

45 cases

100 cases

35 dozen

1 case

10 dozen

63 dozen

100 case

20 cases

3,640 each

2,770 each

30 each

1,000 each

217 pair

50 cases

4.80/dozen

23.40/dozen

1.00/each

15.30/each

13.80/each

1.37/pair

0.51/pair

29.00/case

11.04/case

13.40/case

4.40/case

47.50/case

27.80/case

36.80/case

74.00/case

29.50/dozen

22.00/case

21.00/dozen

15.00/dozen

11.00/case

13.60/case

3.80/each

4.17/each

31.75/each

28.95/each

10.45/pair

25.00/case

1,440.00

2,340.00

300.00

4,590.00

1,380.00

685.00

1,122.00

2,900.00

8,832.00

6,365.00

660.00

4,750.00

11,120.00

1,656.00

7,400.00

1,032.50

22.00

210.00

945.00

1,100.00

272.00

13,832.00

11,550.90

952.50

28,950.00

2,267.65

1,250.00

$ 117,924.05



Georgia Correction Industries (Decatur, GA)

Work Shirts

Work Pants

Thermal Tops

Thermal Bottoms

Work Caps

Laundry Bags



400 each

650 each

300 each

300 each

400 each

50 dozen



6.80/each

8.00/each

2.56/each

2.56/each

1.67/each

28.56/dozen



2,720.00

5,200.00

768.00

768.00

668.00

1,428.00

$ 11,552.00

Robinson Textile, Inc. (Gardenz, CA)

Canvas Shoes

500 pair

2.18/pair

$ 1,090.00

Charm-Tex (Brooklyn, NY)

Briefs

Pillows

Pillowcases

Sheets

Bath Towels

Mattress Covers

100 dozen

40 each

300 each

600 each

500 dozen

4,000 each

8.90/dozen

4.72/each

0.64/each

1.72/each

9.72/dozen

5.18 each

890.00

188.80

192.00

1,032.00

4,860.00

20,720.00

$27,882.80

Tabb Textile Co., Inc. (Opelika, AL)

Blankets (MCP)

1,200 each

6.60/each

$ 7,920.00

AmerCare Products, Inc. (Seattle, WA)

Shampoo

100 cases

28.80/case

$ 2,880.00



GRAND TOTAL

$ 171,280.50



*Supreme, Pro Corr Outfitters, Acme Supply Co., LTD, Loveline Industries, Inc.,

ICS and ATD-American Co., failed to submit the following required information:

Company business license. Therefore, their bids were deemed incomplete.



Funds are budgeted each fiscal year for this ongoing expense, Muscogee County

Jail - Operating Materials; 0101-550-2600-JAIL-6728 and Muscogee County Prison

- Operating Materials and Prison Clothing; 0101-420-1000-MCCI-6728 and

0101-420-1000-MCCI-6782.



(D) HVAC SYSTEM UPGRADE FOR FIRE STATIONS #1 AND #6 ? RFB NO.

05-0092



It is requested that Council authorize the purchase and installation of HVAC

system upgrades for Fire Stations #1 and #6 from Holbrook Services (Columbus,

GA) in the amount of $133,265.00.



The Contractor will provide all labor, equipment and materials to provide and

install HVAC systems at Fire Station #1 (205 10th Street) and Fire Station #6

(1126 Brown Avenue). The current HVAC systems are no longer operating

efficiently and need to be replaced.



Thirty-nine bid invitations were mailed. A mandatory pre-bid conference/site

visit was held July 12, 2005 and five vendors attended. This bid has been

advertised, opened and reviewed. Bids were received from the following two

vendors:



Description Holbrook Services (Columbus, GA) *Johnson HVAC

(Hamilton, GA)

Fire Station #1 $67,455.00 $94,680.00

Fire Station #6 65,810.00 71,020.00

Total Bid Amount $133,265.00 $165,700.00



*Johnson HVAC failed to submit a bid bond and insurance certification.

Therefore, the vendor?s bid was deemed incomplete.



Funds are budgeted in FY06 Budget, General Fund Supported Capital Projects ?

General Construction ? Fire Stations #1 and #6 ? HVAC;

0508-660-1000-CPGF-6561-22222-20050-0.



"ITEM A"





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A NEGOTIATED CONTRACT WITH JORDAN,

JONES & GOULDING, INC., TO PROVIDE A STREETSCAPE ENHANCEMENT PLAN FOR VETERANS

PARKWAY.



WHEREAS, an RFP was administered (RFP No. 05-0010) and nine proposals were

received; and,



WHEREAS, the proposal submitted by Jordan, Jones & Goulding, Inc., met all

proposal requirements and is deemed most responsive to the RFP.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a negotiated

contract with Jordan, Jones, & Goulding, Inc., to provide a streetscape

enhancement plan for Veterans Parkway. Funding is available from a

Transportation Enhancement grant from the State of Georgia.

___________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

__________ day of ______________, 2005, and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?

A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA COMMUNICATION ENTERPRISE

(SCHAUMBURG, IL) IN THE AMOUNT OF $55,900 FOR MOBILE DATA TERMINAL HARDWARE

MAINTENANCE AND SUPPORT.



WHEREAS, the maintenance provides hardware support and repair on a 24 x

7 x 365 schedule for mobile data terminals installed in vehicles of the Police

Department, Sheriff?s Office, Fire Department, Marshal?s Office and Inspections

& Codes; and,



WHEREAS, all of the equipment is manufactured by Motorola and is proprietary in

nature. Therefore, this payment is considered an Only Known Source, per

Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Motorola

Communication Enterprise (Schaumburg, IL) in the amount of $55,900 for mobile

data terminal hardware maintenance and support. Funds are budgeted in FY06

Budget, Information Technology ? Computer Equipment Maintenance;

0101-210-1000-ISS-6511.

________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of _____________, 2005, and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO.____________



A RESOLUTION AUTHORIZING THE PURCHASE OF INMATE SUPPLIES FROM TEXTILE SALES,

INC., O.D. TARGIN & BROS., LLC, BOB BARKER COMPANY, INC., GEORGIA CORRECTIONAL

INDUSTRIES, ROBINSON TEXTILES, INC., CHARM-TEX, TABB TEXTILE CO., INC., AND

AMERCARE PRODUCTS, INC., FOR THE ESTIMAED ANNUAL CONTRACT VALUE OF $171,280.50.



WHEREAS, the supplies consist of mattresses and linen, clothing, toiletries and

dinnerware, and will be purchased by Muscogee County Jail and Muscogee County

Prison on an "as needed" basis; and,



WHEREAS, the contract term will be for two years with the option to renew for

three additional twelve-month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY

RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase inmate supplies from

Textile Sales, Inc., O.D. Targin & Bros., LLC, Bob Barker Company, Inc.,

Georgia Correctional Industries, Robinson Textiles, Inc., Charm-Tex, Tabb

Textile Co., Inc., and AmerCare Products, Inc., for the estimated annual

contract value of $171,280.50. Funds are budgeted each fiscal year for this

ongoing expense, Muscogee County Jail - Operating Materials;

0101-550-2600-JAIL-6728 and Muscogee County Prison - Operating Materials;

0101-420-1000-MCCI-6782.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005, and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM D?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING A CONTRACT FOR THE PURCHASE AND INSTALLATION

OF HVAC SYSTEM UPGRADES FOR FIRE STATIONS #1 AND #6 FROM HOLBROOK SERVICES

(COLUMBUS, GA) IN THE AMOUNT OF $133,265.00.



WHEREAS, the Contractor will provide all labor, equipment and materials

to provide and install HVAC systems at Fire Station #1 (205 10th Street) and

Fire Station #6 (1126 Brown Avenue). The current HVAC systems are no longer

operating efficiently and need to be replaced.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute a contract for

the purchase and installation of HVAC system upgrades for Fire stations #1 and

#6 from Holbrook Services (Columbus, GA) in the amount of $133,265.00. Funds

are budgeted in FY06 Budget, General Fund Supported Capital Projects ? General

Construction ? Fire Stations #1 and #6 ? HVAC;

0508-660-1000-CPGF-6561-22222-20050-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2005, and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor