Columbus, Georgia

Agenda Item #________





Columbus Consolidated Government

Council Meeting



December 9, 2003





Agenda Report #___________





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) SATELLITE SUBSCRIPTION AND INSTALLATION FOR FIRE/EMS TRAINING



It is requested that Council authorize payment in the amount of $10,592.64 to

Primedia Workplace Learning (Chicago, IL) for renewal of the annual satellite

services for Fire and Emergency Medical Services training. The renewal service

term is November 1, 2003 to October 31, 2004. The satellite services include

16.5 hours of programming, five days a week, monthly program guides, lesson

plans, testing materials, and personalized service and support. Curriculum

based training programs are offered in Chief Officer Forum, Firefighter II,

First Line Supervisor, Rescue Specialist, EMS (Continuing Education

Coordinating Board for Emergency Medical Services (CECEEMS) Approved), and

HazMat.



The addition of FETN (Fire & Emergency Television Network) to the Fire/EMS

overall training program will be invaluable to the department and the

citizens. Providing meaningful training to a large Fire/EMS Department, such

as the City?s, and the specialized training required for many of the

department?s employees, is a monumental task for the training staff currently

employed. With the addition of FETN, Company Commanders will have a tremendous

teaching aid available to them on a daily basis resulting in a better-trained

force and a more diverse training curriculum.



The programming provided uses standards developed by the National Fire

Protection Association (NFPA), International Fire Service Training Association

(IFSTA), and Fire Protection Publications. The training also addresses

standards and mandates set for the fire industry by OSHA, EPA, and DOT. FETN

will also act as third party documentation of training recognized by the

Georgia Firefighter Standards and Training Council.



Council approved utilization of the vendor services for a one-year contract

period (per Resolution #544-02). FETN, a division of PRIMEDIA Workplace

Learning, is the only vendor that provides Fire/EMS training via satellite

subscription service. Therefore, the vendor is considered an Only Known

Source, per the Procurement Ordinance, Article 3-114.



Funds are budgeted in the FY04 Budget, Fire & EMS Special Operations ?

Education/Training; 0101-410-2600-SPCO-6601.



(B) PRESSURE WASHING SERVICES (ANNUAL CONTRACT) - BID NO. 04-0036



It is requested that Council approve the contract for pressure washing services

from Nationwide Improvement Services, Inc., for the estimated annual contract

value of $8,910.00. The service will be utilized to pressure wash the ultraply

78+ membrane roof of the Columbus Civic Center. Contractor will be required to

clean the roof two (2) times per year.



The contract term shall be for one year, with the option to renew for two (2)

additional twelve-month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



Thirty-nine bid invitations were mailed; five bids were received on November

19, 2003. This bid has been advertised, opened and reviewed. The bidders were:



Total Contract

Value

Nationwide Improvement Services (Jacksonville, FL) $8,910.00

*Valley Cleaning Services (Columbus, GA) 7,900.00

Aqua Man Pressure Cleaning (Dandridge, TN) 10,800.00

Servpro of Columbus, Inc. (Columbus, GA) 18,600.00

Herrington Paint Company (Phenix City, AL) 19,400.00



*Vendor did not include Proof of Insurance and Statement of Qualifications and

Work Guarantee; therefore bid was deemed incomplete;



Funds are budgeted each fiscal year for this on-going expense, Civic Center,

Civic Center Operations ? Building Improvement; 0757-160-1000-CIVC-7663.



* * * * * *



(C) ENGINEERING SERVICES FOR VETERANS PARKWAY WIDENING PROJECT



It is requested that Council authorize the execution of a contract with Jordan,

Jones & Goulding (Columbus, GA) for engineering services for Veterans Parkway

Widening Project for the estimated contract value of $400,000.



Georgia Department of Transportation contracted with Jordan, Jones & Goulding

to provide preliminary engineering services for the Veterans Parkway Widening

Project. The project is required to address the current and growing traffic

congestion and safety issues caused by the opening of Northside High School.

In addition, an elementary and middle school will be opening within 3 to 4

years, which will increase congestion is this area.



To facilitate timely construction of the Veterans Parkway Project, the City

requested an earlier completion date for the project. As a result, Georgia

Department of Transportation is requiring the City to provide engineering

services for the project.



Because Jordan, Jones & Goulding has provided engineering services thus far for

this project, Jordan, Jones & Goulding is considered an Only Know Source, per

Section 3-114 of the Procurement Ordinance.



Funds are budgeted in FY04 Budget, 1999 SPLOST Road/Bridge/Street ?

Engineering/Architect Services, Veterans Parkway/Cooper Creek;

0540-695-2126-TXRB-6338-50319030.









?ITEM A?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING PAYMENT IN THE AMOUNT OF $10,592.64 TO PRIMEDIA

WORKPLACE LEARNING (CHICAGO, IL) FOR RENEWAL OF THE ANNUAL SATELLITE SERVICES

FOR FIRE AND EMERGENCY MEDICAL SERVICES TRAINING.



WHEREAS, the renewal service term is November 1, 2003 to October 31,

2004. The satellite services include 16.5 hours of programming five days a

week, monthly program guides, lesson plans, testing materials, and personalized

service and support. Curriculum based training programs are offered in Chief

Officer Forum, Firefighter II, First Line Supervisor, Rescue Specialist, EMS

(Continuing Education Coordinating Board for Emergency Medical Services

(CECEEMS) Approved), and Haz Mat; and,



WHEREAS, Council approved utilization of the vendor?s services for a

one-year contract period (per Resolution #544-02). FETN, a division of

PRIMEDIA Workplace Learning, is the only vendor that provides Fire/EMS training

via satellite subscription service. Therefore, the vendor is considered an

Only Known Source, per the Procurement Ordinance, Article 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to pay $10,592.64 to

Primedia Workplace Learning (Chicago, IL) for renewal of the annual satellite

services for Fire and Emergency Medical Services training. Funds are budgeted

in the FY04 Budget, Fire & EMS Special Operations ? Education/Training;

0101-410-2600-SPCO-6601.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ________ day of ________, 2003 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM B?



A RESOLUTION



NO. _______



A RESOLUTION AUTHORIZING THE PROCUREMENT OF PRESSURE WASHING SERVICES FOR THE

COLUMBUS CIVIC CENTER FROM NATIONWIDE IMPROVEMENT SERVICES, INC., FOR THE

ESTIMATED ANNUAL CONTRACT VALUE OF $8,910.00.



WHEREAS, the pressure washing services will be used to clean the ultraply 78+

roof of the Columbus Civic Center two (2) times per year; and,



WHEREAS, the contract period is for one year with option to renew for two (2)

additional twelve month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure the pressure

washing services for the Columbus Civic Center from Nationwide Improvement

Services, Inc., for the estimated annual contract value of $8,910.00. Funds

are budgeted each fiscal year for this on-going expense, Civic Center, Civic

Center Operations ? Building Improvement; 0757-160-1000-CIVC-7663.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH JORDAN, JONES &

GOULDING (COLUMBUS, GA) FOR ENGINEERING SERVICES FOR VETERANS PARKWAY WIDENING

PROJECT FOR THE ESTIMATED CONTRACT VALUE OF $400,000.



WHEREAS, Georgia Department of Transportation contracted with Jordan,

Jones & Goulding to provide preliminary engineering services for the Veterans

Parkway Widening Project. The project is required to address the current and

growing traffic congestion and safety issues caused by the opening of Northside

High School. In addition, an elementary and middle school will be opening

within 3 to 4 years, which will increase congestion is this area; and,



WHEREAS, to facilitate timely construction of the Veterans Parkway

Project, the City requested an earlier completion date for the project. As a

result, Georgia Department of Transportation is requiring the City to provide

engineering services for the project; and,



WHEREAS, because Jordan, Jones & Goulding has provided engineering

services thus far for this project, Jordan, Jones & Goulding is considered an

Only Know Source, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Jordan, Jones & Goulding (Columbus, GA) for engineering services for Veterans

Parkway Widening Project for the estimated contract value of $400,000. Funds

are budgeted in FY04 Budget, 1999 SPLOST Road/Bridge/Street ?

Engineering/Architect Services, Veterans Parkway/Cooper Creek;

0540-695-2126-TXRB-6338-50319030.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor