Columbus, Georgia

September 1, 2005





The Board of Elections and Voter Registration meeting was held September 1,

2005 at 2:00 p.m.



Member Present: Margaret Jenkins ? Vice Chairperson

Uhland D. Roberts

Maretta Taylor

Eleanor White



Margaret Jenkins, Vice Chairperson called the meeting to order in the absence

of the Chairperson, Mr. Walter J. Wright, Jr.





S Y N O P S I S



Motion was made and seconded to accept the minutes of the August board

meeting. Vote was unanimous.



COMMENTS:



The Director stated that a young man, Julius Anglin, would like to come before

the Board (today) to discuss a project that he is wanting to do in order to

receive his Eagle Scout Badge. As soon as Mr. Anglin arrives, the Board will

allow him the courtesy of presenting his project.



NEW BUSINESS: Identification Cards



Each Board member was provided with a copy of the ID card that the Parks and

Recreation Department uses for the area city pools. The Director would like to

get ID cards for the precinct managers, managers, pollworkers and all of the

Board members and staff. When the pollworkers attend a training class that

would create one record and on election day, their ID card will be scanned and

that will create a second record. The records would be merged into the payroll

system and a payroll would be done electronically. This would cut down on the

time spent having to determine who attended training, and who worked on

election day. If the worker forgets their ID card, they will not get credit

for Attending class or working. The only expense the Elections office would

incur is the ID cards and film. The program could be implemented for less than

$500.00. If the Board approves the Director needs to begin getting the cards

made and to the workers. The bar code would be the unique identifying facter.

After discussion, the Vice Chairperson asked after the Board?s pleasure, the

Board gave approval to implement the ID cards.



UOCAVA ABSENTEE BALLOT SYSTEM:



Under UOCAVA, military personnel and their spouses or dependents can request an

absentee ballot. We have to maintain the requests for two general election

cycles. We have about 2200 requests. If we were to have an election these

2200 people would automatically get a ballot. It is a nightmare to keep up

with. We have to make copies for the run-off and then have another copy to

carry over into the 2008 general election. Our IT Department is working on

creating a data base for us that will interface with our State Voter

Registration System so that we will be able to keep up with the applications.

The system will create an expiration date. When we enter the voter

registration number the record will show all of the information entered into

the absentee ballot system and will create an electronic record for us with the

evolving expiration date with an area to make a change of mailing address.



Mr. Julius Anglin appeared before the Board to present his idea for a voter

identification card for anyone who does not have an ID for voting. He is

looking at the DMV or Housing Authority. The time frame would be between nine

o?clock and two o?clock. Mr. Anglin has to appear before the Eagle Scout Board

before a date can be set for the project. He is to appear before the Eagle

Scout Board on September 8th.



Mr. Anglin asked the Board the following questions: (1) If they had any input

on what he could do to make this happen; (2) what constraints would be dealt

with at the Housing Authority instead of the DMV, and (3) if by chance it can

be done at the DMV, could the picture ID be used with a birth certificate or

social security card. The Elections Director stated that the law is very

strict on the type of identification that can be used by the voter. The

Director got a verbal opinion form the City Attorney, and she stated that she

would want it in writing, that the Housing Authority was a proper venue to make

identification cards for the voters. The Board suggested the main library as a

site for the project. Because of the different housing areas he may want to go

to each of the main offices of the housing areas. It was also suggested that

the Governor?s Office may have a mobile unit that can be used. The Director

asked Mr. Anglin to call after he gets approval so that the Board can

coordinate what needs to be done.





OLD BUSINESS:



The General Accounting Office from Washington, D.C. will be in the office

September 26th and 27th for the purpose of gathering information to develop

best practices and procedures to submit to Congress. The Board members was

given copies of some information they requested before the visit.



HB244:



House Bill 244 was approved last Friday by the Department of Justice. The

Director asked the Board when should they get a presentation ready to be

televised on the CCGTV network. After a discussion the Board asked that Nancy

check with the House Committee to see if changes are going to be made before

educating the voters. If changes are to be made, it will have to go back

before the Justice Department for approval.



VOTER CERTIFICATES:



The Board voted to discontinue the use of the pre-printed voter certificates.



When we receive the Express Poll equipment, the area managers, and precinct

managers will be asked to come and observe the equipment.



Being no further business to discuss, a motion was made to adjourn. Vote was

unanimous.









Diane Scrimpshire Margaret Jenkins

Recording Secretary Vice Chairperson