Columbus, Georgia

Agenda Item #____2____





Columbus Consolidated Government

Council Meeting



March 16, 2004





Agenda Report #____168_____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) MISCELLANEOUS FIRE EQUIPMENT ? BID NO. 04-0053



It is requested that Council authorize the purchase of miscellaneous fire

equipment from Fireline, Inc., in the amount of $14,563.75. The equipment

consists of nozzles, salvage covers, generators, chainsaws, etc., and will be

used by Columbus Fire and Emergency Medical Services.



One hundred fifty-seven bid invitations were mailed; six bids were received on

February 18, 2004. This bid has been advertised, opened and reviewed. The

bidders were: (see attachment).





Funds are budgeted in FY04 Budget, General Fund Supported Capital Projects ?

Capital Expenditures Over $5000, Fire & ISO Equipment;

0508-660-1000-CPGF-7763-22221040.



* * * * * *



(B) PAYMENT FOR INMATE MEDICAL SERVICES



It is requested that Council approve payment to Emory University Hospital in

the amount of $11,418.22. The expense is for an inmate housed at the Muscogee

County Jail for the past four consecutive years. An unusual growth was

discovered on the inmate?s pancreas. A biopsy was required to ensure the

patient?s well being. After repeated attempts, without success, to find a

qualified local physician to undertake such a biopsy, Emory University Hospital

in Atlanta agreed to perform the biopsy.



Funds are budgeted in FY04 Budget, Sheriff - Medical Director, Medical Services

- Inmates; 0101-550-2650-MEDD-6320.





(C) THREE WHEELED PATROL VEHICLES? BID NO. 04-0052



It is requested that Council authorize the purchase of two (2) three-wheeled

patrol vehicles from Stovall Turf & Industrial in the amount of $47,600.00.



The patrol vehicles are replacement units and will be utilized by the Police

Department for security along the Riverwalk, Civic Center, as well as special

events.



Sixty-Three bid invitations were mailed. Two bids were received on February

25, 2004. This bid has been advertised, opened and reviewed. The bidders were:



Vendors Unit Cost (2 Units)

Total Cost

1. Stovall Turf & Industrial (Smyrna, GA) $23,800.00 $47,600.00

2. Westward Industries (Portage la Prairie, Man) $24,568.00 $49,136.00



Funds for the three wheeled utility vehicles are budgeted in FY04 Budget, 1999

SPLOST ? Police/Fire/Vehicles/Equipment ? Automobiles ? Police-Vehicles;

0540-695-2123-TXPO-7721-5011004V.



?ITEM A?



A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING THE PURCHASE OF MISCELLANEOUS FIRE EQUIPMENT FROM

FIRELINE, INC., IN THE AMOUNT OF $14,563.75.



WHEREAS, The equipment consists of nozzles, salvage covers, generators,

chainsaws, etc., and will be used by Columbus Fire and Emergency Medical

Services.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase miscellaneous

fire equipment from Fireline, Inc., in the amount of $14,563.75. Funds are

budgeted in FY04 Budget, General Fund Supported Capital Projects ? Capital

Expenditures Over $5000, Fire & ISO Equipment; 0508-660-1000-CPGF-7763-22221040.



_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.









_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?





A RESOLUTION



NO.______





A RESOLUTION APPROVING PAYMENT TO EMORY UNIVERSITY HOSPITAL IN THE AMOUNT OF

$11,418.22 FOR INMATE MEDICAL SERVICES.



WHEREAS, the expense was for an inmate housed at the Muscogee County Jail for

the past four consecutive years. An unusual growth was discovered on the

inmate?s pancreas. A biopsy was required to ensure the patient?s well being.

After repeated attempts, without success, to find a qualified local physician

to undertake such a biopsy, Emory University Hospital in Atlanta, agreed to

perform the biopsy.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to Emory

University Hospital in the amount of $11,418.22. Funds are budgeted in FY04

Budget, Sheriff - Medical Director, Medical Services - Inmates;

0101-550-2650-MEDD-6320.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2), THREE- WHEELED PATROL

VEHICLES FROM STOVALL TURF & INDUSTRIAL IN THE AMOUNT OF $47,600.00.



WHEREAS, The patrol vehicles are replacement units and will be utilized by the

Police Department for security along the Riverwalk, Civic Center, as well as

special events.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase two (2),

three-wheeled patrol vehicles from Stovall Turf & Industrial in the amount of

$47,600.00. Funds for the three wheeled patrol vehicles are budgeted in FY04

Budget, 1999 SPLOST ? Police/Fire/Vehicles/Equipment ? Automobiles ?

Police-Vehicles; 0540-695-2123-TXPO-7721-5011004V.



_________________________________________





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





DATE: March 16, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





March 17, 2004

1. Caulking of Pool Joints ? Bid No. 04-0065

Scope of Bid

Caulk two (2) joints at Double Churches Pool. The joints run continuously

across the pool floor and up both sides of the pool, for a total of 170 linear

feet by 3 inches wide. All work associated with this project must be completed

no later than April 15, 2004.



2. Oil & Antifreeze Recycling Services (Annual Contract) ? Bid No. 04-0064

Scope of Bid

Contractor will pay a fee to the City for the removal of used oil & antifreeze

from Public Services Fleet Maintenance at the following two locations: 1011

Cusseta Road and 3950 Schatulga Road, Columbus, Georgia. The initial term of

the contract shall be for one year, with the option to renew for two additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



March 18, 2004

1. Medical Evaluation Services for Columbus Fire/EMS (Annual Contract) ?

RFP No. 04-0019

A Mandatory Pre-Proposal Conference will be held at 2:00 PM (Eastern) on

Thursday, March 18, 2004, in the Finance Conference Room, Tower Building, 5th

Floor, 100 10th Street, Columbus, GA.



March 24, 2004

1. Custodial Supplies (Annual Contract) ? Bid No. 04-0055

Scope of Bid

Provide cleaning supplies to be utilized by various departments of the Columbus

Consolidated Government on an ?as needed basis?. The term of this contract

period shall be for one year, with the option to renew for two (2) additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor(s).



March 25, 2004

1. Forestry Management Plan ? RFP No. 04-0021

Scope of RFP

Columbus Consolidated Government (the city) wishes to obtain proposals to

establish forestry management plans for Carver Park (1825 Hunter Road), Cooper

Creek Park (4816 Milgen Road), and Flat Rock Park (6106 Warm Springs Road).



March 26, 2004

1. Medical Evaluation Services for Columbus Fire/EMS (Annual Contract ? RFP No.

04-0019

Scope of RFP

Provide medical evaluation services for the Columbus Consolidated Government,

Fire/EMS Department on an ?as needed basis?. The initial term of the contract

will be for two years with the option to renew for three additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



March 31, 2004

1. Ball Field Conditioner (Annual Contract) ? Bid No. 04-0068

Scope of Bid

Provide Columbus Consolidated Government, Parks and Recreation

Department with Turface MVP and Turface Quick Dry. The product is used to get

the ball field ready for play after it has rained. The term of contract shall

be for one year, with the option to renew for two (2) additional twelve-month

periods. Contract renewal will be contingent upon the mutual agreement of the

City and the Contractor.