Columbus, Georgia

Agenda Item #___3___





Columbus Consolidated Government

Council Meeting



July 20, 2004





Agenda Report #____008____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) IBM HARDWARE MAINTENANCE AGREEMENTS



It is requested that Council authorize a one-time payment to IBM for hardware

maintenance agreements in the total amount of $67,370.00. The cost covers the

maintenance with IBM for the City?s IBM computer equipment from July 2004

through June 2005. The maintenance agreements provide for parts and service on

a 24-hour, 7-day per week coverage.



All of the equipment is manufactured by IBM and is proprietary in nature.

Therefore, this payment is considered an Only Known Source, per Section 3-114

of the Procurement Ordinance.



The maintenance contract covers the following equipment:



1 IBM 3160 Laser Printer

1 IBM 3745 Remote Communications Controller

4 IBM 3174 Fiber Optic Controllers

1 IBM Risc 6000 Firewall Server

1 IBM 4245 Line Printer

1 IBM 3590-A14 Rack

1 IBM 3590-A60 Tape Drive Controller

3 IBM 3590-B11 Tape Drives

1 IBM 3590-E11 Tape Drive

1 IBM 7043 Workstation Server

1 IBM 2105 Enterprise Storage Server



Funds are budgeted in the FY05 Budget, Information Technology ? Computer

Equipment Maintenance; 0101-210-1000- ISS-6511.



?ITEM A?

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING A ONE-TIME PAYMENT TO IBM FOR COMPUTER HARDWARE

MAINTENANCE AGREEMENTS IN THE TOTAL AMOUNT OF $67,370.00.



WHEREAS, All of the equipment is manufactured by IBM and is proprietary in

nature. Therefore, this payment is considered an Only Known Source, per

Section 3-114 of the Procurement Ordinance, and;



WHEREAS, the cost covers the maintenance with IBM for the City?s IBM computer

equipment from July 2004 through June 2005. The maintenance agreements provide

for parts and service on a 24-hour, 7-day per week coverage for the following

equipment:



1 IBM 3160 Laser Printer 1 IBM 3745 Remote Communications Controller

4 IBM 3174 Fiber Optic Controllers 1 IBM Risc 6000 Firewall Server

1 IBM 4245 Line Printer 1 IBM 3590-A14 Rack

1 IBM 3590-A60 Tape Drive Controller 3 IBM 3590-B11 Tape Drives

1 IBM 3590-E11 Tape Drive 1 IBM 7043 Workstation Server

1 IBM 2105 Enterprise Storage Server



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render a one-time payment

to IBM for computer hardware maintenance agreements in the amount of

$67,370.00. Funds are budgeted in the FY05 Budget, Information Technology ?

Computer Equipment Maintenance; 0101-210-1000- ISS-6511.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: July 20, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids



NO BID ADVERTISEMENTS