Columbus, Georgia

Agenda Item #___3___





Columbus Consolidated Government

Council Meeting



August 31, 2004





Agenda Report #__17___



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



______________________________________________________________________



(A) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM



It is requested that Council authorize payment to DataWorks Plus, LLC, in the

amount of $14,172.00, for the annual maintenance agreement for the mug shot

system. The vendor will provide 24/7 maintenance support for the mug shot

system utilized by the Sheriff?s Department. The maintenance period will be

for one year, from August 1, 2004 through July 31, 2005.



Resolution No. 233-96 authorized the purchase of the upgraded mug shot system

from DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent

maintenance agreements since the warranty for the equipment expired.



Funds are budgeted in FY05 Budget, Sheriff, Investigative/Fugitive,

Miscellaneous Equipment Maintenance; 0101-550-2200-INFU-6519.



* * * * * *



(B) PARATRANSIT SCHEDULING SYSTEM ? RFP NO. 04-0023



It is requested that Council authorize the execution of a contract with

RouteMatch Software, Inc. (Atlanta, GA), for a paratransit scheduling system.

RouteMatch Software, Inc., will provide a turnkey paratransit scheduling system

to Metra Transit System. The paratransit scheduling system will contribute to

the improvement of passenger transport, increased productivity and create a

better and more efficient way of doing business. The system will include all

equipment and services required to provide a fully operational system, to

include computers, printers and software. The system will be used in two

offices of the administrative building of Metra Transit System.



Request for proposals were mailed to one hundred twenty-three vendors and the

RFP has been advertised. Proposals were received June 25, 2004 from the

following three offerors:



RouteMatch Software, Inc. (Atlanta, GA)

Trapeze Software Group (Scottsdale, AZ)

VERSYSS Transit Solutions (Athens, GA)



Proposals were reviewed by the Evaluation Committee members, which consisted of

representatives from Metra Transit System and the Department of Information

Technology. During the evaluation process, RouteMatch Software, Inc., was

deemed the most responsive to the RFP. The RFP process is governed by the

City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for

the procurement of Equipment, Supplies and Professional Services. During the

process of an RFP there is no formal opening, due to the possibility of

negotiated components of the proposal. In the event Council does not approve

the recommended offeror, no proposal responses or any negotiated components are

made public until after the award of the contract. If Council does not approve

the recommended offeror, negotiations will begin with the next responsive

offeror. Evaluation results and proposed costs have been submitted to the City

Manager in a separate memo for information purposes.



Funds are budgeted in FY05 Budget, Transportation Fund ? METRA FTA (UMTA),

Capital Expenditures over $5,000.00; 0751-610-2400-MFTA-7761; (City 10%;

Federal 80% and state 10%).



?ITEM ?A?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT OF

$14,172.00 FOR AN ANNUAL MAINTENANCE AGREEMENT FOR THE MUG SHOT SYSTEM.



WHEREAS, the vendor will provide 24/7 maintenance support for the

Sheriff?s Department mug shot system. The maintenance period will be for one

year, from August 1, 2004 through July 31, 2005; and,



WHEREAS, Resolution No. 233-96 authorized the purchase of the upgraded

system from DataWorks Plus (formerly TFP, Inc.). The City has paid for

subsequent maintenance agreements since the warranty for the equipment expired.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to DataWorks Plus,

LLC, in the amount of $14,172.00 for an annual maintenance agreement for the

mug shot system. Funds are Budgeted in FY05 Budget, Sheriff -

Investigative/Fugitive, Miscellaneous Equipment Maintenance;

0101-550-2200-INFU-6519.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH ROUTEMATCH SOFTWARE,

INC. (ATLANTA, GA) FOR A PARATRANSIT SCHEDULING SYSTEM.



WHEREAS, an RFP was administered (RFP No. 04-0023) and three proposals were

received; and,



WHEREAS, the proposal submitted by RouteMatch Software, Inc., met all proposal

requirements and was evaluated most responsive to the RFP.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

RouteMatch Software, Inc. (Atlanta, GA), for a paratransit scheduling system.

Funds are budgeted in FY05 Budget, Transportation Fund ? METRA FTA (UMTA),

Capital Expenditures over $5,000.00; 0751-610-2400-MFTA-7761; (City 10%;

Federal 80% and state 10%).

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



DATE: August 31, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids







September 1, 2004

1. River Road at Mobley Drive/Mountain Brook Drive Intersection

Improvements and Signal Plan ? RFB No. 05-0006

Scope of Bid

The work shall consist of intersection improvements and traffic signal

installation at River Road ? Mobley Road/Mountain Brook Drive intersection in

accordance with the designated plans and specifications. The contractor

shall be required to maintain public access to all private properties located

within the project area. The work includes soil erosion control, grading,

concrete patching/leveling, concrete curbs and gutter, storm drainpipes,

labor and materials for signalization and signage of the intersection.



2. Stone (Annual Contract) ? RFB No. 05-0007

Scope of Bid

Provide Stone to Columbus Consolidated Government, Public Services

Department to be purchased on an ?as needed basis?. The term of this

contract shall be for a period of one (1) year, with an option to renew for

two (2) additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



3. Stump Removal Services, and/or Debris Removal, Seeding & Mulching ?

RFI No. 05-0001

Scope of RFI

Requesting informational pricing to determine the cost of Stump Removal

Services, and/or Debris Removal, Seeding & Mulching only.



4. General Construction Services for Animal Shelter and PAWS Offices ?

RFP No. 05-0004

A Non-Mandatory Pre-Proposal Conference will be held at 11:00 AM on

September 1, 2004 in the Ground Floor Conference Room of the Government

Center Tower, which is located at 100 Tenth Street, Columbus, Georgia



September 3, 2004

1. Title Search Services for Real and Personal Property Taxes (Annual

Contract) ? RFP No. 05-0002

Scope of RFP

The City of Columbus invites qualified tax search firms to submit

proposals for the provision of title searches relating to real and personal

property taxes. The term of this contract shall be for a period of two (2)

years, with an option to renew for three (3) additional twelve-month periods.

Contract renewal will be contingent upon the mutual agreement of the City

and the Contractor.



2. Employee Physicals (Annual Contract) ? RFB No. 05-0003

Scope of Bid

Provide a method to insure that all employees are physically qualified

to perform the required tasks of the position assigned on an ?as needed

basis?. The term of this contract shall be for a period of two (2) years,

with an option to renew for three (3) additional twelve-month periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the Contractor.



September 8, 2004

1. Water Truck? RFB No. 05-00015

Scope of Bid

Provide one (1) water truck to be used by the Landfill Division of the

Public Services Department.



2. Crawler Tractor ? RFB No. 05-0011

Scope of Bid

Provide one (1) Caterpillar D7R Series II with Waste Disposal Package

(or equal) to be used by the Landfill Division of the Public Services

Department.



3. Basketball Officiating Services (Annual Contract) ? RFB No. 05-0003

Scope of Bid

Provide complete officiating services for Adult league basketball from

November thru March, Midnight league basketball from June thru August and

Columbus Youth basketball thru March time frame at City recreation centers.

The contract term will be for one year, with the option to renew for two

additional twelve-month periods.



4. Commercial Air Compressor ? RFB No. 05-0012

Scope of Bid

Provide one (1) commercial air compressor unit to be used by the

Landfill Division of the Public Services Department.



5. Trailer Mounted Hydroseeder ? RFB No. 05-0013

Scope of Bid

Provide one (1) trailer mounted hyrdroseeder unit to be used by the

Landfill Division of the Public Services Department.



6. Hydraulic Excavator ? RFB No. 05-0017

Scope of Bid

Provide one (1) hydraulic excavator unit to be used by the Landfill

Division of the Public Services Department.



September 15, 2004

1. Pottery Supplies (Annual Contract) ? RFB No. 05-0008

Scope of Bid

Provide pottery supplies to Columbus Consolidated Government, Parks &

Recreation Department to be purchased on an ?as needed basis?. The term of

this contract shall be for a period of one (1) year, with an option to renew

for two (2) additional twelve-month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



3. Concrete Pipe (Annual Contract) ? RFB No. 05-0019

Scope of Bid

Provide concrete pipe in various sizes on an ?as needed? basis for use

by the Public Services Department. The contract term will be for one year

with the option to renew for two additional twelve-month periods.



September 17, 2004

1. General Construction Services for Animal Shelter and PAWS Offices ?

RFP No. 05-0004

Scope of RFP

General Construction Services for joint development of a project by the

Columbus Consolidated Government (the City) and PAWS Columbus, Inc. entitled,

Animal Shelter and PAWS Offices. The services will be performed by a

qualified general contractor, hereafter called the Construction Manager.

The services will consist of pre-construction services and post bid

pre-construction services, including such items as cost estimating and

analyses, constructability analysis, scheduling and phasing, methods and

materials input, Value Engineering (VE) input and costing, etc, as necessary,

as well as construction of the project. Construction scope generally

consists of earthwork, utility installation, asphalt paving and concrete

hardscape, fencing, landscaping, concrete foundations, structural steel

frame, masonry veneer, miscellaneous metals, rough carpentry, waterproofing,

metal roof, gypsum partitions, acoustical ceilings, floor and wall finishes,

fire protection, plumbing, HVAC, and electrical. Site is approximately 11.8

acres, and building is approximately 37,000 SF.