Columbus, Georgia
Georgia's First Consolidated Government
Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Agenda Item #________
Columbus Consolidated Government
Council Meeting
August 3, 2004
Agenda Report #___________
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SURPLUS VEHICLES AND EQUIPMENT
It is requested that Council approve the declaration of three pursuit cars as
surplus in accordance with Section 7-501 of the Charter of Columbus
Consolidated Government. The surplus vehicles will be traded with the
Muscogee County School District for two school buses.
In FY04 the Sheriff?s Department was approved for the replacement of twelve
pursuit cars. The new vehicles are now ready to go into service and the old
vehicles have been turned in as surplus. Three of these vehicles have been
requested for trade.
The City currently uses two school buses that have been converted into prison
detail buses to transport inmates back and forth from the Muscogee County
Prison to the Solid Waste Collection Division of the Public Services
Department; and the Park Services Division of the Parks and Recreation
Department. Both buses are in poor mechanical condition and will be sold at
the City?s next auction.
The vehicles to be traded are as follows:
VMO # Year Model Mileage VIN #
9237 1994 Ford Crown Victoria Sedan 116,000 2FALP71W7RX158411
9644 1996 Ford Crown Victoria Sedan 106,000 2FALP71W7TX180531
222 1998 Ford Crown Victoria Sedan 114,000 2FAFP71W4WX148508
The buses to be sold at the City?s next auction are as follows:
VMO # Year Model
9856 1978 Blue Bird Bus
6721 1980 Blue Bird Bus
(B) AMBULANCES
It is requested that Council approve the purchase of three (3) International
4300 LP ambulance chassis with a Wheeled Coach medium duty ambulance conversion
package from Wheeled Coach (Winter Park, FL) in the amount of $336,714.00. The
ambulances are replacement units that will be utilized by the Fire/EMS
Department.
To accommodate this purchase as expediently as possible, the City is
participating in an RFP administered by the Florida Association of Counties.
The City?s Procurement Ordinance, Article 9-101, ?Cooperative Purchasing
Authorized,? allows for participation in this RFP.
The RFP administered by the Florida Association of Counties, Request for
Proposal No, 03-04-0828 is an annual contract for International 4300 LP
ambulance chassis with a Wheeled Coach medium duty ambulance conversion
package. Wheeled Coach was the successful vendor. The procurement process
administered by the Florida Association of Counties meets the procurement
requirements of Columbus Consolidated Government; and Wheeled Coach has agreed
to provide three (3) International 4300 LP ambulance chassis with a Wheeled
Coach medium duty ambulance conversion package to the City under the same
contract.
Funds are budgeted in FY05 Budget, Bond & Lease Purchase Pools ? Finance ? GMA
Lease Purchase Pool ? Off Road Equipment; 0542-200-5000-7725.
* * * * * *
(C) ACTUARIAL CONSULTING SERVICES
It is requested that Council authorize payment to Mercer Human Resource
Consulting, Inc., in the amount of $100,000.00 to provide for actuarial
consulting services during the plan year, beginning July 1, 2004 through July
30, 2005, for the General Government, Public Safety, Death Benefit and Major
Disability Income Plans. Payments will be made to Mercer as services are
rendered throughout FY05.
Funds are budgeted in FY05 Budget, General Government and Public Safety
Employees Pension & Benefit Fund ? Contractual Services;
0970-700-2100-PNGG-6319 and 0970-700-2000-PNPS-6319.
* * * * * * * * *
(D) ANTI-VIRUS SOFTWARE UPGRADE
It is recommended that Council approve the purchase of Symantec Anti-Virus
Protection Software Upgrade for Domino Servers from CDW-G (Vernon Hills, IL) in
the amount of $41,658.00.
The anti-virus software upgrade is necessary to provide virus protection for
the entire CCG computer network. Virus protection software is essential to
providing a secure stable network environment.
The software upgrade is purchased via Federal GSA Contract, Schedule 70, which
includes Information Technology commodities. Local governmental entities are
approved to participate in Cooperation Purchasing for items listed under GSA
Schedule 70.
Funds are available in the FY05 budget, Miscellaneous ? Non-Categorical ?
Contingency; 0101-590-3000-9801.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE DECLARATION OF THREE PURSUIT CARS AS SURPLUS IN
ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED
GOVERNMENT. THE SURPLUS VEHICLES WILL BE TRADED WITH THE MUSCOGEE COUNTY
SCHOOL DISTRICT FOR TWO SCHOOL BUSES.
WHEREAS, In FY04 the Sheriff?s Department was approved for the replacement of
twelve pursuit cars. The new vehicles are now ready to go into service and the
old vehicles have been turned in as surplus. Three of these vehicles have been
requested for trade; and,
WHEREAS, The City currently uses two school buses that have been converted into
prison detail buses to transport inmates back and forth from the Muscogee
County Prison to the Solid Waste Collection Division of the Public Services
Department and the Park Services Division of the Parks and Recreation
Department. Both buses are in poor mechanical condition and will be sold at
the City?s next auction; and,
WHEREAS, The vehicles to be traded are as follows:
VMO # Year Model Mileage VIN #
9237 1994 Ford Crown Victoria Sedan 116,000 2FALP71W7RX158411
9644 1996 Ford Crown Victoria Sedan 106,000 2FALP71W7TX180531
222 1998 Ford Crown Victoria Sedan 114,000 2FAFP71W4WX148508
The buses to be sold at auction are as follows:
VMO # Year Model
9856 1978 Blue Bird Bus
6721 1980 Blue Bird Bus
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare of three pursuit cars as
surplus in accordance with Section 7-501 of the Charter of Columbus
Consolidated Government. The surplus vehicles will be traded with the
Muscogee County School District for two school buses.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) INTERNATIONAL 4300 LP
AMBULANCE CHASSIS WITH A WHEELED COACH MEDIUM DUTY AMBULANCE CONVERSION PACKAGE
FROM WHEELED COACH (WINTER PARK, FL) IN THE AMOUNT OF $336,714.00. THE
AMBULANCES ARE REPLACEMENT UNITS THAT WILL BE UTILIZED BY THE FIRE/EMS
DEPARTMENT.
WHEREAS, To accommodate this purchase as expediently as possible, the City is
participating in an RFP administered by the Florida Association of Counties.
The City?s Procurement Ordinance, Article 9-101, ?Cooperative Purchasing
Authorized,? allows for participation in this RFP; and,
WHEREAS, The RFP administered by the Florida Association of Counties, Request
for Proposal No, 03-04-0828 is an annual contract for International 4300 LP
ambulance chassis with a Wheeled Coach medium duty ambulance conversion.
Wheeled Coach was the successful vendor. The procurement process administered
by the Florida Association of Counties meets the procurement requirements of
Columbus Consolidated Government; and Wheeled Coach has agreed to provide three
(3) International 4300 LP ambulance chassis with a Wheeled Coach medium duty
ambulance conversion package to the City under the same contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of three (3)
International 4300 LP ambulance chassis with a Wheeled Coach medium duty
ambulance conversion package from Wheeled Coach (Winter Park, FL) in the amount
of $336,714.00. Funds are budgeted in FY05 Budget, Bond & Lease Purchase Pools
? Finance ? GMA Lease Purchase Pool ? Off Road Equipment; 0542-200-5000-7725.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT FOR ACTUARIAL CONSULTING SERVICES TO MERCER
HUMAN RESOURCE CONSULTING, INC., IN THE AMOUNT OF $100,000.00 FOR THE FYO5 PLAN
YEAR. PAYMENTS TO BE MADE AS SERVICES ARE RENDERED THROUGHOUT FY05.
WHEREAS, the firm will provide actuarial consulting services for the Plan year
beginning July 1, 2004 through June 30, 2005 for the General Government, Public
Safety, Death Benefit and Major Disability Income Plans.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Mercer Human
Resource Consulting, Inc., in the amount of $100,000.00 to provide for
actuarial consulting services during the plan year, beginning July 1, 2004
through July 30, 2005, for the General Government, Public Safety, Death Benefit
and Major Disability Income Plans. Payments will be made to Mercer as services
are rendered throughout FY05. Funds are budgeted in FY05 Budget, General
Government and Public Safety Employees Pension and Benefit Fund-Contractual
Services; 0970-700-2100-PNGG-6319 and 0970-700-2000-PNPS-6319
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.______
RESOLUTION AUTHORIZING THE PURCHASE OF SYMANTEC ANTI-VIRUS PROTECTION SOFTWARE
UPGRADE FOR DOMINO SERVERS FROM CDW-G (VERNON HILLS, IL) IN THE AMOUNT OF
$41,658.00.
WHEREAS, The anti-virus software upgrade is necessary to provide virus
protection for the entire CCG computer network. Virus protection software is
essential to providing a secure stable network environment; and,
WHEREAS, The software upgrade is purchased via Federal GSA Contract, Schedule
70, which includes Information Technology commodities. Local governmental
entities have recently been approved to participate in Cooperation Purchasing
for items listed under GSA Schedule 70.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Symantec Anti-Virus
Protection Sorftware Upgrade for Domino Servers from CDW-G (Vernon Hills, IL)
in the amount of $41,658.00. Funds are available in the FY05 budget,
Miscellaneous ? Non-Categorical ? Contingency; 0101-590-3000-9801.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: August 3, 2004
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
August 11, 2004
1. Self-Contained Light Tower ? PQ No. 05-0001
Scope of PQ
Provide one (1) trailer-mounted self-contained light tower to Columbus
Police Department. The light tower shall include a 30-foot mast with at least
four 1000-watt metal halide lights.