Agenda Item #____5____
Columbus Consolidated Government
Council Meeting
March 2, 2004
Agenda Report #____162_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ADDITIONAL UPGRADE OF ELEVATORS
It is requested that Council authorize the execution of a contract with
Elevator Service Company in the amount of $419,916.00 to provide complete
upgrades to four (4) elevators in the Government Center Tower.
Per Resolution Number 43-03 (Bid No. 03-0045), Council authorized Elevator
Service Company to upgrade the present elevator control systems to the latest
ANSI A.17 Code for Fire Services Phase I & II. The upgrades were required for
elevators located in the Government Center (7) and in Muscogee County Jail (4),
and were for fire services only.
The additional upgrade entails the installation of new controllers, wiring and
travel cable, governor and tension weight assembly, hoist cables and shackles,
roller guides, Door operators, cab door panels, hoist motor work and other
miscellaneous equipment.
Elevator Service Company provided the initial fire services upgrade, therefore,
Elevator Service Company is considered an only known source for this specific
project.
Funds in the amount of $92,125.00 are allocated in the FY04 Budget, Public
Services ? Other Maintenance/Repairs, Building Maintenance-General Government;
0101-260-3710-REPA-6529. The remaining amount, $327,791.00, will be budgeted
in FY05.
* * * * * *
(B) INDUSTRIAL/COMMERCIAL MULCHING MOWER & REPAIR PARTS (ANNUAL CONTRACT) - BID
NO. 04-0048
It is requested that Council approve the purchase of Industrial/Commercial
Mulching Mower & Repair Parts on an "as needed" basis from Hamilton Equipment &
Quik-Kut for the estimated annual contract value of $32,000. Various City
departments will use the equipment. The contract term will be for one (1)
year, with the option to renew for two (2) additional (12) twelve-month
periods.
Eighty-one bid invitations were mailed; six bids were received February 4,
2004. This bid has been advertised, opened, and reviewed. The bidders were:
*Trailmate did not acknowledge addendum #1 and did not provide the required
statement-describing store or branch information. Therefore, the bid was deemed
incomplete.
**Stovall & Company, Inc. did not provide the required statement-describing
store or branch information. Therefore, the bid was deemed incomplete.
Funds are budgeted each fiscal year for this ongoing expense, Public Services,
Right-of- Way Maintenance Operating Materials, 0203-260-3120-ROWM-6728.
* * * * * *
(C) MEMBERSHIP DUES
It is requested that Council approve payment to Association County
Commissioners of Georgia (ACCG) in the amount of $11,561.38 for year 2004
county membership dues. Membership dues are for the Council of
Columbus/Muscogee County, Georgia.
Funds are budgeted in the FY04 Budget, Council ? Membership Dues and Fees,
0101-100-1000-CNCL-6657.
* * * * * *
(D) SOFTWARE SUPPORT & CODING FOR VOTING SYSTEMS
It is requested that Council authorize payment to Diebold Election Systems in
the amount of $13,607.07 for software support and coding for the voting systems.
The software support & coding was needed to ensure accurate operation of the
voting systems for the November 2003 Special Election. Diebold Election
Systems is the state mandated provider of this service. Therefore, the vendor
is considered an only known source.
Funds are budgeted in FY04 Budget, Boards & Commissions, Elections &
Registration, Election Expenses; 0101-290-2000-ELCT-6355.
* * * * * *
(E) ENGINEERING SERVICES FOR LIBERTY DISTRICT STREETSCAPES
It is requested that Council authorize the execution of a contract with Jordan,
Jones & Goulding in an amount not to exceed $40,500.00 for streetscape plans
for the Liberty District. Jordan Jones & Goulding will prepare schematic
streetscape plans for the following streets within the Liberty District:
? Sixth Avenue between Victory Drive and 11th Street.
? Eighth Avenue between Veterans Parkway and 10th Street.
? Ninth Street between Veterans Parkway and 10th Street.
Base services, in an amount not to exceed $40,500.00, include:
Preparation of schematic streetscapes for both sides of roadways and
for the median, where extant, that depicts
Sidewalks, curbs, gutters, and ramps
Planting and street tree layouts
Hardscaping schematics
Special paved and/or patterned areas
Decorative borders
Street furnishings
Planters
Benches
Trash receptacles
Bus shelters
Kiosks
Street lighting layout
Preparation of an opinion of construction cost based on the schematic
streetscape plans.
Reviewing the schematic plans and cost opinion with the City.
Assisting the City in determining which portions of the schematic
streetscape plans will proceed to final design
(construction documents) and construction as part of the flood
abatement project.
Per Resolution No. 213-03 (RFP No. 03-0021), Jordan, Jones & Goulding is the
project engineer for enhancements to the storm water abatement that is
currently in progress. Part of the Liberty District area is included in the
storm water abatement area. Because Jordan, Jones & Goulding is the project
engineer for the storm water abatement and it would be advantageous to the City
to procure the streetscapes engineering services while the road is torn up,
Jordan, Jones & Goulding is considered an only known source for this particular
project.
Funds are budgeted in FY04 Budget, 1999 SPLOST Liberty District,
Engineering/Architectural Services ? Liberty District Redevelopment;
0540-695-2134-TXLD-6338-50604030.
* * * * * *
(F) PENSION PLAN CONSULTING SERVICES
It is requested that Council authorize payment to Mercer Human Resource
Consulting in the amount of $18,944.00 for pension plan consulting services.
Mercer Human Resource Consulting provided pension plan consulting services for
General Government and Public Safety pension plans in October 2003 through
December 2003.
Funds in the amount of $9,472.00 are budgeted in FY04 Budget, Employee Pension
& Benefit Fund, Pension, General Government, Contractual Services;
0970-700-2100-PNGG-6319; and funds in the amount of $9,472.00 are budgeted in
FY04 Budget, Employee Pension & Benefit Fund, Pension, Public Safety,
Contractual Services; 0970-700-2000-PNGG-6319.
* * * * * *
(G) LAWN MAINTENANCE EQUIPMENT (ANNUAL CONTRACT) -
BID NO. 04-0042
It is requested that Council approve the purchase of lawn maintenance equipment
on an "as needed" basis from Hamilton Equipment and Outdoor Products for the
estimated annual contract value of $25,000. Various City departments will use
the lawn maintenance equipment.
The contract period will be for one year with the option to renew for two
additional twelve-month periods. The contract renewal is contingent upon the
mutual agreement of City and contractor.
One hundred and five bid invitations were mailed; ten bids were received
January 7, 2004. This bid has been advertised, opened, and reviewed. The
bidders were:
Vendor/Description Powered Edgers
(Gasoline)
(25 Units) Powered Trimmers
(Gasoline)
(158 Units) Bloweres
(20 Units) Chain Saws
(3.0 cu. In)
(22 Units) Chain Saws
(3.2 cu. In)
(12 Units)
Hamilton Equipment (Columbus, GA) $318.75 $278.90 $239.00 $254.00 $262.00
Outdoor Products
(Columbus, GA) *$259.99 $299.95 $243.99 $249.99 $254.99
Columbus Tractor
(Columbus, GA) *269.00 *$230.00 $330.00 $275.00 $320.00
Tieco, Inc.
(Montgomery, AL) *$251.00 $281.00 $273.00 $281.00 $281.00
Husqvarna
(Charlotte, NC) *$254.96 *$236.96 $277.46 $272.96 $282.16
South Georgia Tractor, Inc. (Cairo, GA) *$273.00 $289.00 $240.00 $320.00 $390.00
Landscapers (Spring Valley, NY)*** Nb $250.79 $283.83 Nb Nb
Lesco, Inc.
(Strongville, OH)*** $321.00 $295.00 $350.00 Nb Nb
Melson Tractor, Co.
(Salem, AL)** $265.00 $272.00 $274.59 Nb Nb
*Denote vendors did not meet engine size for that particular piece of equipment.
**Denotes vendor did not provide required approximate delivery days.
Therefore, the bid was deemed ?Incomplete?.
***Denotes vendor did not include the required warranty and or list of repair
parts. Therefore, the bid was deemed ?Incomplete?.
A bid response was received from Potter Motor Company; however the vendor
submitted multiple bids. The bid specifications did not request multiple bids
from vendors, therefore the bidder was considered non-responsive.
Funds are budgeted each fiscal year for this ongoing expense, Public Services,
Sewer Maintenance - Operating Materials, 0202-260-3210-SWRM-6728; Right Of Way
Maintenance ? Operating Materials, 0203-260-3120-ROWM-6728.
(H) PAYMENT FOR INMATE MEDICAL SERVICES
It is requested that Council approve payment to Hughston Sports Medical
Hospital in the amount of $11,512.00 for inmate medical services. The expense
is for an inmate, housed at Muscogee County Jail, who suffered a very serious
self-inflected injury. Should this injury not have been repaired in a timely
fashion, it would have resulted in a permanent disability. Dr. Rahak was the
only physician with the required skills available, and the Hughston Clinic had
the only operating room in which this surgery could have been performed within
the appropriate time frame.
Funds are budgeted in FY04 Budget, Sheriff - Medical Director, Medical Services
- Inmates; 0101-550-2650-MEDD-6320.
* * * * * * * * * *
(I) FURNITURE FOR THE TAX ASSESSORS OFFICE
It is requested that Council approve the purchase of furniture for the Tax
Assessors Office from Trendway Corporation/In Care of The Overby Company in the
amount of $52,561.92; Anderson Hickey/In Care of the Overby Company in the
amount of $10,760.00; VIA Incorporated/In Care of The Overby Company in the
amount of $5,469.12; and Superior Furniture/In Care of The Overby Company in
the amount of $1,417.50. The vendors for this purchase were selected based on
their contract award status on Georgia Statewide Contract #S-000534.
The furniture is required due to the renovations of the Tax Assessors office
and includes various office chairs, panel configurations for cubicles, and
lateral file cabinets.
Funds are budgeted in the FY04 Budget; General Fund Supported Capital Projects
? Furniture Government Center Renovations ?Furniture;
0508-660-1000-CPGF-7731-22173020.
* * * * * * * * *
(J) SERVERS FOR LOTUS NOTES E-MAIL AND DOMINO DATABASE COMPUTERS
It is requested that Council approve the purchase of four (4) IBM x345 Xeon
Servers from Beck and Associates in the amount of $34,597.98 for Lotus Notes
E-Mail and Domino Database computers. The servers are available for purchase
from Beck and Associates via Georgia Statewide Contract, WSCA #94-00151.
Lotus Notes E-mail and Domino Database servers are the computers that process
the CCG e-mail system and database applications. Current servers are four years
old and are becoming more and more unreliable, and consequently experiencing
frequent downtime. The updated servers will alleviate the downtime we have
been experiencing.
Funds are available in the FY04 Budget, Information Technology ? Software
Lease; 0101-210-1000-6541.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH ELEVATOR SERVICE
COMPANY IN THE AMOUNT OF $419,916.00 TO PROVIDE COMPLETE UPGRADES TO FOUR (4)
ELEVATORS IN THE GOVERNMENT CENTER TOWER.
WHEREAS, Per Resolution Number 43-03 (Bid No. 03-0045), Council authorized
Elevator Service Company to upgrade the present elevator control systems to the
latest ANSI A.17 Code for Fire Services Phase I & II. The upgrades were
required for elevators located in the Government Center (7) and in Muscogee
County Jail (4), and were for fire services only; and,
WHEREAS, The additional upgrade entails the installation of new controllers,
wiring and travel cable, governor and tension weight assembly, hoist cables and
shackles, roller guides, Door operators, cab door panels, hoist motor work and
other miscellaneous equipment; and,
WHEREAS, Elevator Service Company provided the initial fire services
upgrade, therefore, Elevator Service Company is considered an only known source
for this specific project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Elevator Service Company in the amount of $419,916.00 to provide complete
upgrades to four (4) elevators in the Government Center Tower. Funds in the
amount of $92,125.00 are allocated in the FY04 Budget, Public Services ? Other
Maintenance/Repairs, Building Maintenance-General Government;
0101-260-3710-REPA-6529. The remaining amount, $327,791.00, will be budgeted
in FY05.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF INDUSTRIAL/COMMERCIAL MULCHING
MOWER & REPAIR PARTS ON AN ?AS NEEDED? BASIS FROM HAMILTON EQUIPMENT AND
QUIK-KUT FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $32,000.00.
WHEREAS, various City departments will use the equipment; and,
WHEREAS, the contract term will be for one (1) year, with the option to
renew for two (2) additional (12) twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase
industrial/commercial mower & repair parts on an "as needed" basis from
Hamilton Equipment and Quik-Kut for the estimated annual contract value of
$32,000.00. Funds are budgeted each fiscal year for this ongoing expense,
Public Services, Right-of- Way Maintenance Operating Materials,
0203-260-3120-ROWM-6728.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA
(ACCG) IN THE AMOUNT OF $11,561.38.
WHEREAS, the expense is for membership dues for the Council of
Columbus/Muscogee County, Georgia.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to
Association County Commissioners of Georgia (ACCG) in the amount of
$11,561.38. Funds are budgeted in the FY04 Budget, Council ? Membership Dues
and Fees, 0101-100-1000-CNCL-6657.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO DIEBOLD ELECTION SYSTEMS IN THE AMOUNT OF
$13,607.07 FOR SOFTWARE SUPPORT AND CODING FOR THE VOTING SYSTEMS.
WHEREAS, The software support & coding was needed to ensure accurate operation
of the voting systems for the November 2003 Special Election. Diebold Election
Systems is the state mandated provider of this service. Therefore, the vendor
is considered an only known source.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to
Diebold Election Systems in the amount of $13,607.07 for software support and
coding for the voting systems. Funds are budgeted in FY04 Budget, Boards &
Commissions, Elections & Registration, Election Expenses;
0101-290-2000-ELCT-6355.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH JORDAN, JONES &
GOULDING IN AN AMOUNT NOT TO EXCEED $40,500.00 FOR STREETSCAPE PLANS FOR THE
LIBERTY DISTRICT.
WHEREAS, Jordan Jones & Goulding will prepare schematic streetscape
plans for the Liberty District. The areas include Sixth Avenue between Victory
Drive and 11th Street; Eighth Avenue between Veterans Parkway and 10th Street;
and Ninth Street between Veterans Parkway and 10th Street; and,
WHEREAS, Per Resolution No. 213-03 (RFP No. 03-0021), Jordan, Jones &
Goulding is the project engineer for enhancements to the storm water abatement
that is currently in progress. Part of the Liberty District area is included
in the storm water abatement. Because Jordan, Jones & Goulding is the project
engineer for the storm water abatement and it would be advantageous to City to
procure the streetscapes engineering services while the road is torn up,
Jordan, Jones & Goulding is considered an only known source for this particular
project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract
Jordan, Jones & Goulding in an amount not to exceed $40,500.00 for streetscape
plans for the Liberty District. Funds are budgeted in FY04 Budget, 1999 SPLOST
Liberty District, Engineering/Architectural Services ? Liberty District
Redevelopment; 0540-695-2134-TXLD-6338-50604030.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO MERCER HUMAN RESOURCE CONSULTING IN THE
AMOUNT OF $18,944.00 FOR PENSION PLAN CONSULTING SERVICES.
WHEREAS, Mercer Human Resource Consulting provided pension plan consulting
services for General Government and Public Safety pension plans in October 2003
through December 2003.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to Mercer
Human Resource Consulting in the amount of $18,944.00 for pension plan
consulting services. Funds in the amount of $9,472.00 are budgeted in FY04
Budget, Employee Pension & Benefit Fund, Pension, General Government,
Contractual Services; 0970-700-2100-PNGG-6319 and funds in the amount of
$9,472.00 are budgeted in FY04 Budget, Employee Pension & Benefit Fund,
Pension, Public Safety, Contractual Services; 0970-700-2000-PNGG-6319.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM G?
A RESOLUTION
NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF LAWN MAINTENANCE EQUIPMENT ON AN "AS
NEEDED" BASIS FROM HAMILTON EQUIPMENT AND OUTDOOR PRODUCTS FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $25,000.00.
WHEREAS, the lawn maintenance equipment will be used by various City
departments; and,
WHEREAS, the contract term is for a period of one year with the option to renew for two
additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase lawn maintenance
equipment on an "as needed" basis from Hamilton Equipment and Outdoor Products
for the estimated annual contract value of $25,000.00. Funds are budgeted each
fiscal year for this ongoing expense, Public Services, Sewer Maintenance -
Operating Materials, 0202-260-3210-SWRM-6728; Right Of Way Maintenance ?
Operating Materials, 0203-260-3120-ROWM-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM H?
A RESOLUTION
NO._______
A RESOLUTION APPROVING PAYMENT TO HUGHSTON SPORTS MEDICAL HOSPITAL IN THE
AMOUNT OF $11,512.00 FOR INMATE MEDICAL SERVICES.
WHEREAS, The expense is for an inmate, housed at Muscogee County Jail, who
suffered a very serious self-inflected injury. Should this injury not have
been repaired in a timely fashion, it would have resulted in a permanent
disability. Dr. Rahak was the only physician with the required skills
available, and the Hughston Clinic had the only operating room in which this
surgery could have been performed within the appropriate time frame.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to Hughston Sports
Medical Hospital in the amount of $11,512.00 for inmate medical services.
Funds are budgeted in FY04 Budget, Sheriff - Medical Director, Medical Services
- Inmates; 0101-550-2650-MEDD-6320.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM I?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE FOR THE TAX ASSESSORS OFFICE
FROM TRENDWAY CORPORATION/IN CARE OF THE OVERBY COMPANY IN THE AMOUNT OF
$52,561.92; ANDERSON HICKEY/IN CARE OF THE OVERBY COMPANY IN THE AMOUNT OF
$10,760.00; VIA INCORPORATED/IN CARE OF THE OVERBY COMPANY IN THE AMOUNT OF
$5,469.12; AND SUPERIOR FURNITURE/IN CARE OF THE OVERBY COMPANY IN THE AMOUNT
OF $1,417.50
WHEREAS, The vendors for this purchase were selected based on their
contract award status on Georgia Statewide Contract #S-000534; and,
WHEREAS, The furniture is required due to the renovations of the Tax
Assessors office and includes various office chairs, panel configurations for
cubicles, and lateral file cabinets.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase furniture for
the Tax Assessors Office from Trendway Corporation/In Care of The Overby
Company in the amount of $52,561.92; Anderson Hickey/In Care of the Overby
Company in the amount of $10,760.00; VIA Incorporated/In Care of The Overby
Company in the amount of $5,469.12; and Superior Furniture/In Care of The
Overby Company in the amount of $1,417.50. Funds are budgeted in the FY04
Budget; General Fund Supported Capital Projects ? Furniture - Government Center
Renovations ?Furniture; 0508-660-1000-CPGF-7731-22173020.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM J?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING THE PURCHASE FOUR (4) IBM X345 XEON SERVERS FROM BECK
AND ASSOCIATES IN THE AMOUNT OF $34,597.98 FOR LOTUS NOTES E-MAIL AND DOMINO
DATABASE COMPUTERS.
WHEREAS, The servers are available for purchase from Beck and
Associates via Georgia Statewide Contract, WSCA #94-00151; and,
WHEREAS, Lotus Notes E-mail and Domino Database servers are the
computers that process the CCG e-mail system and database applications. Current
servers are four years old and are becoming more and more unreliable, and
consequently experiencing frequent downtime. The updated servers will
alleviate the downtime we have been experiencing.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) IBM
x345 Xeon servers from Beck and Associates in the amount of $34,597.98 for
Lotus Notes E-mail and Domino Database computers. Funds are available in the
FY04 Budget, Information Technology ? Software Lease; 0101-210-1000-6541.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
DATE: March 2, 2004
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
March 3, 2004
1. Vehicle Exhaust Systems for Columbus Fire & Emergency Medical Services
? Bid No. 04-0044
Scope of Bid
Provide vehicle exhaust systems, complete and installed, (Nederman 20801764 or
equivalent), to six (6) Fire and Emergency Medical stations of Columbus
Consolidated Government. Sixteen (16) vehicle exhaust system drops will be
required to complete the project; Station 1 (3 drops), Station 4 (2 drops),
Station 5 (1 drop), Station 6 (4 drops), Station 8 (3 drops) and Station 11 (3
drops).
2. Removal and Replacement of Floor Inlet at Double Churches Pool ? PQ No.
04-0015
Scope of PQ
Remove and replace forty (40) existing floor inlets at Double Churches Pool.
New inlets must be equal to or better than Sta-Rite #08417. The removal and
replacement of the floor inlets must be complete and installed no later than
April 1, 2004.
March 10, 2004
1. Storing, Transporting & Recycling Waste Tires (Annual Contract) ?
Bid No. 04-0062
Scope of Bid
Provide storing, transporting and recycling waste tires for the
Columbus Consolidated Government, Public Services Department on an ?as needed
basis?. The contract term shall be for one year, with the option to renew for
two additional twelve-month periods. Contract will automatically renew on the
anniversary date of the contract, unless either party gives a 30-day written
notice of cancellation.
2. Marquee Signs ? PQ No. 04-00012
Scope of Quote
Provide and install two (2) brick, LED marquee signs at Metra Transit System.
One marquee sign will be installed at the Main Office and one marquee sign will
be installed at the Transfer Center.
3. Bush Wash Rolling Doors ? PQ No. 04-0014
Scope of Quote
Provide and install two (2) rolling doors; one for the entrance and one for the
exit of the bus wash at Metra Transit System.
4. Pool Deck Equipment (Re-Bid) ? Bid No. 04-0060
Provide and install various pool deck equipment at Double Churches Pool. The
equipment consists of Competitor Swim Products, Wave Eater II, Keifer Advantage
II (or approved equivalent) racing lane lines (9), lane line storage reels (2),
lane line and storage reel covers (2), Keifer Intrepid XL starting platforms
(8) and anchors (16). The successful bidder is responsible for determining
gutter configuration, height and installation, and must completely deliver and
install the equipment no later than May 1, 2004.
5. Duty Ammunition (Annual Contract) ? Bid No. 04-0061
Scope of Bid
The Consolidated Government of Columbus Police Department is seeking vendors to
provide Federal HST HP .45 caliber +P or Winchester Ranger ?T? .45 caliber +P
ammunition. The Department will acquire either of the following two bullets
based on pricing and favorable trade-in terms. The contract term shall be for
one year, with the option to renew for two additional twelve-month periods.
Contract renewal shall be contingent upon the mutual agreement of the City and
the Contractor.
March 12, 2004
1. Video Recording and Broadcasting Services (Annual Contract) ? RFP No. 04-0017
Scope of RFP
Provide Columbus Consolidated Government video recording and broadcasting
services on an ?as needed basis?. The contract term shall be for one year,
with the option to renew for two additional twelve-month periods. Contract
renewal shall be contingent upon the mutual agreement of the City and the
Contractor.