Columbus, Georgia

NEW HORIZONS COMMUNITY SERVICE BOARD







March 11, 2002 Conference Room B, Health & Human Services Building, Columbus,

Georgia



Members Present: Vickie Allen, Roxann Daniel, Anne Hopp, Linda McElroy, Nancy

Schroeder, Wesley Shorter, Lawrence Young



Members Excused: Sandra Gill, David McCall, Earetha Tymes



Guests: Greg Hoyt (Region 9 Board)





1. Call to Order: Mr. Wesley Shorter, Chairperson, called the meeting to order

at 3:40 p.m.



2. Recognition of Guests: None to recognize at this time.



3. Meet Our Staff: As a means of empowering staff, division directors are

inviting staff to attend board meetings to learn more about New Horizons

Community Service Board?s operations. Mike Giglio (Randolph County?s Substance

Abuse Program) attended today?s meeting.



4. Secretary?s Minutes: M/S/P Lawrence Young/Vickie Allen that the minutes of

the January 28, 2002 meeting were approved.



5. Financial Report: Valerie Bowden provided the financial report. Currently,

February?s deficit of only ($24,980) is the best month of the year. The

year-to-date deficit is ($866,924). Valerie provided a comparative analysis of

previous months to show that February made the best strides in Medicaid

reimbursements. The expansion of the Child & Adolescent Program has and will

continue to have a significant impact on the increase of revenues.



Valerie Bowden reported general expense issues and salary are on target.



Valerie reported that the financial plan for the remainder of the year projects

a $270,860 surplus for the months March through June, which will leave a

($596,067) deficit for the year. To meet this need our request for Bridge Money

is expected to be approved. Valerie stated that we meet all criteria for

receiving the Bridge Money.



6. One time Bridge Funding Request: Valerie Bowden reported that she, Mr.

Alexander and Mr. Shorter met with Greg Hoyt of the Region 9 Board in regards

to information needed in obtaining Bridge Funding. Mr. Hoyt informed them that

additional documents needed to be completed and also required approval of New

Horizon?s Board of Directors to complete the request.



M/S/P Lawrence Young/Roxann Daniel that the Board approved New Horizons

Community Service Board?s request for Bridge Money in the amount of $600,000.



7. Out-of-area/Out-of-state Admissions: Mr. Alexander stated that in light of

the announcement of the closing of Phenix Regional Hospital in Alabama, there

are concerns regarding the consumers who were receiving services there. He

expressed concerns regarding our current DACE policy and voiced concerns that

this situation could possibly create unexpected issues, which will impact our

budget. New Horizons is currently considering solutions, but as of yet have

not arrived at any conclusions.



Mr. Hoyt commented that this should be out-of-state DACE, then most of our

concerns would be unfounded. At his next Regional Board Meeting, he will

advocate for this.



8. DACE: Valerie Bowden reported that for the 1st two months of the 3rd

quarter New Horizons Community Service Board?s allowable DACE was 2,684

compared to actual DACE of 2,317, which is 279 below allowable DACE.



9. Corporate Compliance: Susan Gallagher reported that the incorporation of

Corporate Compliance into New Employee Orientation is being maintained on an

upbeat level. She has received very positive feedback from employees. The

Corporate Compliance portion of New Employee Orientation lasts approximately

one hour.



The HIPAA GAP analysis has begun. Currently, everything is on target and as it

should be. Susan reported that on March 21, 2002 at the Columbus Convention

and Trade Center, the HIPAA subcommittee members would be in training.



The Corporate Compliance Office has not received any corporate compliance issue

complaints through the Hotline number.



10. Fund Development Policies: The New Horizons Community Service Board annual

event has prompted the need to create policies on the handling of donated

funds. The procedure will be for staff members to make annual recommendations

to the Development Advisory Board, who upon acceptance of those recommendations

will present them to the New Horizons Board of Directors for final approval.

The current recommendation on handling the donated funds has been prioritized

as follows: 1?Transportation, 2?Furnishings, 3?Information Technology

Infrastructure. The Board received four (4) draft policies to review: (1. Use

of Unrestricted Donated Funds, 2. Disbursement of Funds, 3. Receiving Funds,

and 4. Record keeping).



M/S/P Lawrence Young/Nancy Schroeder to adopt the 4 Policies regarding the

handling of donated funds, with one amendment to the first policy.



M/S/P Nancy Schroeder/Lawrence Young to approve the recommendations of

prioritizing disbursement of the funds this year for: 1?Transportation, 2?

Furnishings, and 3?Information Technology Infrastructure.



11. Signature Event Update: Paul Fike reported that the 1st Annual Benefit in

Support of Building Better lives has a current attendance count of 218.



Among those at the Head Table will be Mayor Peters, Ms. Nora Garrard, who will

introduce the guest speaker, and the guest speaker, Mrs. Rosalynn Carter. Dee

Armstrong, Channel 9 Anchor, has agreed to be Mistress of Ceremony for the

event. The Director of Music at St. Mary?s United Methodist Church will

provide dinner music. Mr. Alexander will give the appeal. Mr. Shorter will

give the welcome. The Reception is slated to begin at 6:00 p.m. until 7:00

p.m. Board members will serve as Hosts/Hostesses. First call will be at 6:50

p.m., then again at 7:00 p.m. The program will begin at 7:10 p.m. The event

should end around 8:45 p.m.



Mrs. Carter is scheduled to tour Alchemy at approximately 2:00 p.m. on March

19, 2002. The Media will be invited to attend.



Mr. Young reported that he has eleven additional people who have committed to

attend the Annual Benefit.



12. JCAHO/Performance Improvement: Perry Alexander stated that we would have a

focused visit from JCAHO because we were conditionally accredited. He stated

that we anticipate their return in August.



The cost for JCAHO?s visit is expected to be between $3,000.00 and $4,000.00.

This amount has been incorporated into the budget.



Cyndy Pattillo reported that the Corrective Action Plan is near completion. It

should be finalized at the next SEC meeting.



Perry Alexander stated that his vision for the next four years for New Horizons

is: Financial Stability in year one, Development of Revenues by expansion in

years 2 & 3, Staff Maintenance issues by year 4.



Vickie Allen suggested this as a topic to be discussed in the next work session

of the New Horizons Board of Directors.



13. Public Comments: Greg Hoyt of Region 9 Board reported that EDS, who is

currently the pathway from New Horizons to Medicaid, will be replaced by AMS,

who recently attained the contract.



Greg reported that he is unsure of what information system changes will occur

and what steps New Horizons will need to make to accommodate those changes to

prevent gaps in the cash flow. He is only certain there will be changes. He

suggested that New Horizons sends him e-mail requesting this information.



14. Adjournment:M/S/P Lawrence Young/Vickie Allen that the March 11, 2002

meeting is adjourned at 5:15 p.m.















_____________________________________ ____________________________________

Vickie Allen, Secretary Wesley Shorter, Chairperson





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