Columbus, Georgia

Agenda Item #___2____





Columbus Consolidated Government

Council Meeting



August 17, 2004





Agenda Report #____13_____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) FURNISHINGS FOR THE NEW LIBRARY



It is requested that Council approve the purchase of steel shelving from DEMCO

Library Services (Madison, WI) in the amount of $353,672.01, auditorium seating

from American Seating Company (Grand Rapids, MI) in the amount of $52,474.88,

various furniture from The Overby Company (Columbus, GA) in the amount of

$596,585.60, and various furniture from Knoll in care of The Overby Company

(Columbus, GA) in the amount of $19,321.68 The furnishings will be purchased

via Georgia State Contract SWC S-030748, and will be installed in the new

library.



Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ?

Professional Services, MCSD Library; 0540-695-2120-TXLB-7731-50500-20000-0.



* * * * * *



(B) MOBILE DATA COMPUTERS WITH AUTOMATIC VEHICLE LOCATION



It is requested that Council authorize the purchase of three (3) MW800 mobile

data computers with automatic vehicle location, in the amount of $26,937.36,

from Motorola Corporation. The equipment, costing $8,979.12 each, will be

installed in new pursuit vehicles for the Marshal Office.



This purchase is part of a continuing SPLOST project aimed at equipping all

appropriate public safety vehicles with advanced technology, in order to

maximize the efficiency of public safety responses to calls for service from

the public.





Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a contract to

Motorola to provide mobile data units for public safety departments. Motorola

has extended their cost proposal to allow the purchase of this equipment.



Funds are budgeted in FY05 Budget, 1999 SPLOST Police/Fire Vehicle/Equipment,

Marshal ?Equipment, Capital Expenditures under $5000;

0540-695-2123-TXPO-7763-50140-2004E-0.



* * * * * *



(C) GMA MEMBERSHIP DUES



It is requested that Council approve payment to the Georgia Municipal

Association (GMA) in the amount of $31,022.37 for 2004 - 2005 membership dues

for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization

that provides legislative advocacy, education, employee benefit and technical

consulting services to its members.



Funds are budgeted in the FY05 Budget, City Council - Membership Dues and Fees,

0101-100-1000-CNCL-6657.



* * * * * *



(D) EMERGENCY PURCHASE OF A 7-PASSENGER VAN FOR THE MUSCOGEE COUNTY PRISON



It is requested that Council authorize payment for the emergency purchase of a

7-passenger van from Bill Heard Chevrolet (Columbus, GA) in the amount of

$17,441.00.



This van is a replacement for a sedan that was taken into the Fleet Maintenance

shop for routine repairs. It was determined that the sedan would need to be

taken out of service and salvaged. Most of the Muscogee County Prison?s

vehicles are high mileage and already have maintenance concerns. This vehicle

is mission critical and the reduction of their fleet by this vehicle has put

extra demands on these existing vehicles. Therefore, the City Manager has

approved this purchase as an emergency procurement, per the Procurement

Ordinance, Article 3-115.



Bill Heard Chevrolet originally provided a 7-passenger van to the City per Bid

No. 04-0017 in December of 2003. Therefore, to expedite the emergency purchase

the Fleet Shop contacted Bill Heard. The vendor had a similar 7-passenger van

in stock, which met the Warden?s needs and available for delivery. However,

Bill Heard could not provide the unit at the original bid price because the

cut-off date to purchase, per the bid, was April 2, 2004. The cost of the van

is $100 above their bid price in December. The new van will be used to

transport inmates to and from medical appointments and to pick up inmates from

the State Prison system.



Funds for the 7-passenger van are budgeted in FY05 Budget, General Fund

Supported Capital Projects, Capital Expenditures Over $5,000.00, Automobiles,

Vehicle Replacement; 0508-660-1000-CPGF-7721-22175 20010.



?ITEM A?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF STEEL SHELVING FROM DEMCO LIBRARY

SERVICES (MADISON, WI) IN THE AMOUNT OF $353,672.01; AUDITORIUM SEATING FROM

AMERICAN SEATING (GRAND RAPIDS, MI) IN THE AMOUNT OF $52,474.88; VARIOUS

FURNITURE FROM THE OVERBY COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $596,585.60;

AND VARIOUS FURNITURE FROM KNOLL IN CARE OF THE OVERBY COMPANY (COLUMBUS, GA)

IN THE AMOUNT OF $19,321.68.



WHEREAS, The furnishings will be purchased via Georgia State Contract

SWC S-030748, and will be installed in the new library.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase of steel

shelving from DEMCO Library Services (Madison, WI) in the amount of

$353,672.01, auditorium seating from American Seating Company (Grand Rapids,

MI) in the amount of $52,474.88, various furniture from The Overby Company

(Columbus, GA) in the amount of $596,585.60, and various furniture from Knoll

in care of The Overby Company (Columbus, GA) in the amount of $19,321.68.

Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ?

Professional Services, MCSD Library; 0540-695-2120-TXLB-7731-50500-20000-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor

?ITEM B?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) MW800 MOBILE DATA COMPUTERS

WITH AUTOMATIC VEHICLE LOCATION, IN THE AMOUNT OF $26,937.36, FROM MOTOROLA

CORPORATION.



WHEREAS, The equipment, costing $8,979.12 each, will be installed in

new pursuit vehicles for the Marshal Office; and,



WHEREAS, Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a

contract to Motorola to provide mobile data units for public safety

departments. Motorola has extended their cost proposal to allow the purchase

of this equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase three (3) MW800

mobile data computers with automatic vehicle location, in the amount of

$26,937.36, from Motorola Corporation. Funds are budgeted in FY05 Budget, 1999

SPLOST Police/Fire Vehicle/Equipment, Marshal ?Equipment, Capital Expenditures

under $5000; 0540-695-2123-TXPO-7763-50140-2004E-0.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT FOR 2004 - 2005 MEMBERSHIP DUES TO THE GEORGIA

MUNICIPAL ASSOCIATION IN THE AMOUNT OF $31,022.37.



WHEREAS, membership dues are for the City of Columbus, Georgia; and,



WHEREAS, GMA is a voluntary, non-profit organization that provides legislative

advocacy, educational, employee benefit and technical consulting services to

its members.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to the Georgia

Municipal Association in the amount of $31,022.37 for 2004 - 2005 membership

dues for the City of Columbus, Georgia. Funds are budgeted in the FY04 Budget,

City Council - Membership Dues and Fees, 0101-100-1000-CNCL-6657.







Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM D?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT FOR THE EMERGENCY PURCHASE OF A 7-PASSENGER

VAN FROM BILL HEARD CHEVROLET (COLUMBUS, GA) IN THE AMOUNT OF $17,441.00.



WHEREAS, This van is a replacement for a sedan that was taken into the Fleet

Maintenance shop for routine repairs. It was determined that the sedan would

need to be taken out of service and salvaged. Most of the Muscogee County

Prison?s vehicles are high mileage and already have maintenance concerns. This

vehicle is mission critical and the reduction of their fleet by this vehicle

has put extra demands on these existing vehicles. Therefore, the City Manager

has approved this purchase an emergency procurement, per the Procurement

Ordinance, Article 3-115.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment for the

emergency purchase of a 7-passenger van from Bill Heard Chevrolet (Columbus,

GA) in the amount of $17,441.00. Funds for the 7-passenger van are budgeted in

FY05 Budget, General Fund Supported Capital Projects, Capital Expenditures Over

$5,000.00, Automobiles, Vehicle Replacement; 0508-660-1000-CPGF-7721-22175

20010.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2004 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_________________ ______ ____________________

________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





DATE: August 17, 2004



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





August 25, 2004

1. Dress and Work Uniforms for Various Departments (Annual Contract) ?

RFB No. 05-0001

Scope of Bid

Provide dress and work uniforms for Columbus Consolidated Government on an ?as

needed basis? to various departments, to include, but not limited to the

following: Police, Fire/EMS, Sheriff, Marshal, Public Services, Inspection &

Code, and METRA. The term of this contract shall be for a period of one (1)

year, with an option to renew for two (2) additional twelve-month periods.

Contract renewal will be contingent upon the mutual agreement of the City and

the Contractor.



August 27, 2004

1. Analysis of Impediments to Fair Housing in Columbus, GA ? RFP No.

05-0001

Scope of RFP

Columbus Consolidated Government is soliciting proposals for consulting

services for the analysis of impediments to fair housing. As part of the

Consolidated Plan in the Budget Year 2007, the Community Reinvestment Division

will have to provide a summary of the Analysis of Impediments to Fair Housing

in Columbus, Georgia. Upon the compilation of all data, the successful firm

will analyze the data and report findings to the Community Reinvestment

Division. These impediments are not just dealing with programs funded through

federal funds, but impediments to all housing activities within the City.



September 1, 2004

1. River Road at Mobley Drive/Mountain Brook Drive Intersection

Improvements and Signal Plan ? RFB No. 05-0006

Scope of Bid

The work shall consist of intersection improvements and traffic signal

installation at River Road ? Mobley Road/Mountain Brook Drive intersection in

accordance with the designated plans and specifications. The contractor shall

be required to maintain public access to all private properties located within

the project area. The work includes soil erosion control, grading, concrete

patching/leveling, concrete curbs and gutter, storm drainpipes, labor and

materials for signalization and signage of the intersection.



2. Stone (Annual Contract) ? RFB No. 05-0007

Scope of Bid

Provide Stone to Columbus Consolidated Government, Public Services Department

to be purchased on an ?as needed basis?. The term of this contract shall be

for a period of one (1) year, with an option to renew for two (2) additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



September 3, 2004

1. Title Search Services for Real and Personal Property Taxes (Annual

Contract) ? RFP No. 05-0002

Scope of RFP

The City of Columbus invites qualified tax search firms to submit proposals for

the provision of title searches relating to real and personal property taxes.

The term of this contract shall be for a period of two (2) years, with an

option to renew for three (3) additional twelve-month periods. Contract

renewal will be contingent upon the mutual agreement of the City and the

Contractor.



2. Employee Physicals (Annual Contract) ? RFP No. 05-0003

Scope of RFP

Provide a method to insure that all employees are physically qualified to

perform the required tasks of the position assigned on an ?as needed basis?.

The term of this contract shall be for a period of two (2) years, with an

option to renew for three (3) additional twelve-month periods. Contract

renewal will be contingent upon the mutual agreement of the City and the

Contractor.