Columbus, Georgia
Georgia's First Consolidated Government
Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016
Council Members
Agenda Item #________
Columbus Consolidated Government
Council Meeting
October 5, 2004
Agenda Report #___________
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) RIVER ROAD AT M0BLEY DRIVE/MOUNTAINBROOK DRIVE INTERSECTION IMPROVEMENTS
AND SIGNAL PLAN ? BID NO. 05-0006
It is requested that Council authorize the execution of a construction contract
with Alexander Contracting Company for intersection improvements and a signal
plan in the amount of $431,402.90.
The work shall consist of intersection improvements and traffic signal
installation at River Road ? Mobley Road/Mountain Brook Drive intersection in
accordance with the designated plans and specifications. The contractor shall
be required to maintain public access to all private properties located within
the project area. The work includes soil erosion control, grading, concrete
patching/leveling, concrete curbs and gutter, storm drainpipes, labor and
materials for signalization and signage of the intersection.
Twenty-five bid invitations were mailed; four bids were received on September
1, 2004. This bid has been advertised, opened and reviewed. The bidders were:
Contractor Total Bid Amount Total DBE Participation DBE Participation for local subcontractors
Alexander Contracting Company
(Columbus, GA) $ 431,402.90 19% 11%
Robinson Paving Company
(Columbus, GA) 505,334.50 22% 1%
JHC Corporation
(Peachtree City, GA) 626,500.00 12% 0%
McMath-Turner Construction
(Columbus, GA) 633,705.00 17% 15%
Funds are budgeted in FY05 Budget, 1999 SPLOST Road/Bridge/Street ? Road
Construction, Mobley Road/River Road; 0540-695-2126-TXRB-7641-50321-20040-0.
(B) CISCO TELEPHONE SYSTEM FOR NEW LIBRARY
It is requested that Council authorize the purchase of a Cisco telephone system
from Logicalis Integration Solutions (Alpharetta, Georgia) in the amount of
$419,992.90. The telephone system will be purchased via Georgia State Contract
SWC S-000546-043, and will be installed in the new library. The system
includes all hardware, software and support services to provide network
infrastructure, security, wireless access, IP telephony and web content control.
Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ?
Professional Services, MCSD Library; 0540-695-2120-TXLB-7731-50500-20000-0.
* * * * * *
(C) PAYMENT FOR EMERGENCY RENOVATIONS OF PEACH LITTLE LEAGUE BALL FIELD
It is requested that Council authorize payment to Diamond Scapes, Inc.
(Columbus, GA), in the amount of $13,209.00 for emergency renovations of Peach
Little League ball field at Lakebottom Park. The renovations included:
v Removing existing sod from infield and 20 feet into the outfield
v Adding 125 tons of root zone material for sodded areas
v Adding 100 tons of infield material
v Laser grading for positive drainage
v Installing new Bermuda 419 sod
Parks and Recreation requested the emergency purchase, which had to be
completed by late July 2004, in order to have the field ready for the 2005
Little League season. The City Manager approved the emergency purchase July
12, 2004.
Funds are budgeted in the FY05 Budget, Parks and Recreation ? Athletics, Other
Purchased Services; 0101-270-3410-ATHL-6699.
* * * * * *
(D) LEGISLATIVE LIAISON SERVICES
It is requested that Council approve an agreement with Troutman, Sanders,
Public Affairs Group, LLC (Pete Robinson) for Legislative Liaison Services for
July 1, 2004 through June 30, 2005 in the amount of $12,000. Pursuant to
Resolution Number 8-88, the Council has recognized the need for an individual
designated as a ?Legislative Liaison? to assist in coordination of legislative
efforts, defining legislative intent, arranging joint meetings and planning
further legislative goals. This is a 50/50 agreement with the Chamber of
Commerce paying half and the City paying half of a $24,000 payment.
Funds are budgeted in the FY05 Budget, Miscellaneous - Non-Categorical ?
Promotional/Advertising Services; 0101-590-3000-NCAT-6317.
(E) PURCHASE OF A SEDAN
It is requested that Council approve the purchase of a sedan via Georgia State
Contract, SWC S-000483, from Alan Vigil Ford Fleet & Government Sales (Morrow,
GA), in the amount of $13,386.00, for METRA.
The sedan is a replacement and will be used by METRA for parking management,
parking enforcement duties, on-line bus assistance by supervisors and other
management requirements. Purchase via State contract is recommended because
the current vehicle is constantly in the shop for repairs. It is beyond its
useful life and needs to be replaced immediately.
Funds are budgeted in FY05 Budget, Transportation Fund ? METRA FTA,
Automobiles; 0751-610-2400-MFTA-7721; (City 10%; Federal 80% and state 10%).
* * * * * *
(F) CONCRETE PIPE (ANNUAL CONTRACT) - RFB NO. 05-0019
It is requested that Council approve the purchase of concrete pipe from Sherman
Concrete Company on an ?as needed? basis. The Public Services Department
estimates they will spend approximately $11,600.00 per year for concrete pipes,
which will be used for the repair and maintenance of storm drains.
The term of the contract period shall be for one year, with the option to renew
for two additional twelve-month periods. Contract renewal is contingent upon
mutual agreement of the Contractor and the City.
Fourteen bid invitations were mailed; one bid was received September 15, 2004.
This bid has been advertised, opened and reviewed. The bidder was:
Est. Qty Description Sherman Concrete Co.
(Columbus, GA)
Cost Per Linear Foot Sherman Concrete Co.
(Columbus, GA)
Total Cost
*0 6? B & S REGULAR NB NB
*0 8? B & S REGULAR NB NB
*0 10? B & S REGULAR NB NB
*0 6? B & S CR GASKET NB NB
*0 8? B & S CR GASKET NB NB
*0 10? B & S CR GASKET NB NB
*0 12? T & G CLASS #2 NB NB
*0 12? T & G CLASS #3 NB NB
*0 12? T & G CLASS #4 NB NB
10 15? T&G CLASS #2 NB NB
*0 15? T&G CLASS #3 $5.95 PER FT.
*0 15? T&G CLASS #4 $6.30 PER FT.
*0 18? T&G CLASS #2 NB NB
*0 18? T&G CLASS #3 $8.15 PER FT.
*0 18? T&G CLASS #4 $8.64 PER FT.
*0 24? T&G CLASS #2 NB NB
10 24? T&G CLASS #3 $12.45 PER FT. $124.50
*0 24? T&G CLASS #4 $13.18 PER FT.
*0 30? T&G CLASS #2 NB NB
*0 30? T&G CLASS #3 $17.97 PER FT.
*0 30? T&G CLASS #4 $19.03 PER FT.
*0 36? T&G CLASS #2 NB NB
10 36? T&G CLASS #3 $23.37 PER FT. $233.70
*0 36? T&G CLASS #4 $24.75 PER FT.
*0 42? T&G CLASS #2 NB NB
10 42? T&G CLASS #3 $29.19 PER FT. $291.90
*0 42? T&G CLASS #4 $30.91 PER FT.
*0 48? T&G CLASS #2 NB NB
10 48? T&G CLASS #3 $36.84 PER FT. $368.40
*0 48? T&G CLASS #4 $39.01 PER FT.
*0 54? T&G CLASS #2 NB NB
*0 54? T&G CLASS #3 $51.34 PER FT.
*0 54? T&G CLASS #4 $54.36 PER FT.
10 60? T&G CLASS #2 NB NB
*0 60? T&G CLASS #3 $62.05 PER FT.
*0 60? T&G CLASS #4 $65.70 PER FT.
*0 72? T&G CLASS #2 NB NB
*0 72? T&G CLASS #3 $85.00 PER FT.
*0 72? T&G CLASS #4 $95.00 PER FT.
*The City may not have used this pipe during the previous year; however bidders
were asked to give a bid price in the event pipe is required. In the event
this pipe is needed the cost is included in the estimated total of the contract.
Funds are budgeted each year for this ongoing expense, Public Services, Sewer
Maintenance - Operating Materials; 0202-260-3210-SWRM-6728.
* * * * * * * *
(G) ATTORNEY FEES
It is requested that Council approve payment of attorney fees to Attorney
George Kendall in the amount of $93,479.25; and approve payment of attorney
fees to Attorney Gary Parker in the amount of $65,500, for legal services
rendered pertaining to the case of State of Georgia vs Johnny L. Gates.
Attorneys Kendal and Parker were the appointed attorneys in the case of State
of Georgia vs Johnny L Gates, Indictment No. 38355. The fees include the cost
for professional services and reimbursement for necessary expert services.
Funds are available in the FY05 Budget, 0101-590-3000-NCAT-6310,
Non-Categorical-Litigation. This account will be reimbursed for these
unanticipated fees with the upcoming carryover budget amendment.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
ALEXANDER CONTRACTING COMPANY FOR INTERSECTION IMPROVEMENTS AND A SIGNAL PLAN
IN THE AMOUNT OF $431,402.90.
WHEREAS, The work shall consist of intersection improvements and traffic signal
installation at River Road ? Mobley Road/Mountain Brook Drive intersection in
accordance with the designated plans and specifications. The contractor shall
be required to maintain public access to all private properties located within
the project area. The work includes soil erosion control, grading, concrete
patching/leveling, concrete curbs and gutter, storm drainpipes, labor and
materials for signalization and signage of the intersection.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Alexander Contracting Company for intersection improvements and a
signal plan in the amount of $431,402.90. Funds are budgeted in FY05 Budget,
1999 SPLOST Road/Bridge/Street ? Road Construction, Mobley Road/River Road;
0540-695-2126-TXRB-7641-50321-20040-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF A CISCO TELEPHONE SYSTEM FROM
LOGICALIS INTEGRATION SOLUTIONS (ALPHARETTA, GEORGIA) IN THE AMOUNT OF
$419,992.90.
WHEREAS, The telephone system will be purchased via Georgia State
Contract SWC S-000546-043, and will be installed in the new library. The
system includes all hardware, software and support services to provide network
infrastructure, security, wireless access, IP telephony and web content control.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a Cisco
telephone system from Logicalis Integration Solutions (Alpharetta, Georgia) in
the amount of $419,992.90. Funds are budgeted in FY05 Budget, 1999 SPLOST
Library/Other Projects ? Professional Services, MCSD Library;
0540-695-2120-TXLB-7731-50500-20000-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO DIAMOND SCAPES, INC. (COLUMBUS, GA), IN THE
AMOUNT OF $13,209.00 FOR EMERGENCY RENOVATIONS OF PEACH LITTLE LEAGUE BALL
FIELD AT LAKEBOTTOM PARK.
WHEREAS, Parks and Recreation requested the emergency purchase, which
had to be completed by late July 2004, in order to have the field ready for the
2005 Little League season. The City Manager approved the emergency purchase
July 12, 2004.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Diamond
Scapes, Inc. (Columbus, GA), in the amount of $13,209.00 for emergency
renovations of Peach Little League ball field at Lakebottom Park. Funds are
budgeted in the FY05 Budget, Parks and Recreation ? Athletics, Other Purchased
Services; 0101-270-3410-ATHL-6699.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO TROUTMAN, SANDERS, PUBLIC AFFAIRS GROUP,
LLC (PETE ROBINSON) FOR LEGISLATIVE LIAISON SERVICES IN THE AMOUNT OF
$12,000.00.
WHEREAS, pursuant to Resolution #8-88, the Council has recognized the
need for an individual designated as a ?Legislative Liaison? to assist in
coordination of legislative efforts, defining legislative intent, arranging
joint meetings and planning further legislative goals; and,
WHEREAS, this will be a 50/50 agreement with the Chamber of Commerce
paying half and the City paying half of a $24,000.00 payment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to pay Troutman, Sanders, Public
Affairs Group, LLC for legislative services for July 1, 2004 ? June 30, 2005 in
the amount of $12,000.00. Funds are budgeted in FY05 Budget, Non-Categorical ?
Promotional/Advertising Services; 0101-590-3000-NCAT-6317.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING THE PURCHASE OF A SEDAN VIA GEORGIA STATE CONTRACT,
SWC S-000483, FROM ALLAN VIGIL FORD FLEET & GOVERNMENT SALES (MORROW, GA) IN
THE AMOUNT OF $13,386.00.
WHEREAS, The sedan is a replacement and will be used by METRA for
parking management, parking enforcement duties, on-line bus assistance by
supervisors and other management requirements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a sedan via Georgia
state contract, SWC S-000483, from Allan Vigil Ford Fleet & Government Sales
(Morrow, GA) in the amount of $13,386.00. Funds are budgeted in FY05 Budget,
Transportation Fund ? METRA FTA, Automobiles; 0751-610-2400-MFTA-7721; (City
10%; Federal 80% and state 10%).
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO:___________
A RESOLUTION AUTHORIZING THE PURCHASE OF CONCRETE PIPES FROM SHERMAN CONCRETE
COMPANY, ON AN ?AS NEEDED? BASIS, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$11,600.00.
WHEREAS, the concrete pipes will be used for the repair and maintenance of
storm drains; and,
WHEREAS, the term of contract period shall be for one year, with the option to
renew for two additional twelve-month periods. Contract renewal is contingent
upon mutual agreement of the Contract and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase concrete pipes
from Sherman Concrete Company, on an ?as needed? basis for the estimated annual
contract amount of $11,600.00. Funds are budgeted each year for this ongoing
expense, Sewer Maintenance - Operating Materials; 0202-260-3210-SWRM-678.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
__________ day of _______________, 2004 and adopted at said meeting by the
affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
____________________________________ ____________________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM G?
A RESOLUTION
NO. ________
A RESOLUTION AUTHORIZING PAYMENT OF ATTORNEY FEES TO ATTORNEY GEORGE KENDALL IN
THE AMOUNT OF $93,479.25; AND PAYMENT OF ATTORNEY FEES TO ATTORNEY GARY PARKER
IN THE AMOUNT OF $65,500.00, FOR LEGAL SERVICES RENDERED PERTAINING TO THE CASE
OF STATE OF GEORGIA vs JOHNNY L. GATES.
WHEREAS, Attorneys Kendal and Parker were the appointed attorneys in
the case of State of Georgia vs Johnny L Gates, Indictment No. 38355. The fees
include the cost for professional services and reimbursement for necessary
expert services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Attorney George
Kendall in the amount of $93,479.25 and Attorney Gary Parker in the amount of
$65,500.00, for legal services pertaining to the case of State of Georgia vs
Johnny L. Gates. Funds are available in the FY05 Budget,
0101-590-3000-NCAT-6310, Non-Categorical-Litigation. This account will be
reimbursed for these unanticipated fees with the upcoming carryover budget
amendment.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: October 5, 2004
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
October 13, 2004
1. Half-House Curtain System ? RFB No. 05-0014
Scope of Bid
Provide all labor, equipment and materials to install a Half-House Curtain
System at Columbus Civic Center. The curtain shall be made of black 22 oz.
synthetic velour fabric with flame retardant.
October 20, 2004
1. Metal Roof Restoration at M.R. Service Center ? RFB No. 05-0010
Scope of Bid
Provide all labor, equipment and materials to install a new elastomeric
restoration system to the existing structural metal roof at Columbus Mental
Retardation Service Center.
2. Motor Grader with Cab ? RFB No. 05-0022
Scope of Bid
Provide one (1) motor grader with cab to be used by the Street Improvement
Division of the Public Services Department.
3. Hydraulic Trash Loader ? RFB No. 05-0031
Scope of Bid
Provide one (1) recycling collection truck to be used by the Integrated Waste
Division of the Public Services Department.
4. Arts and Craft Supplies (Annual Contract) ? RFB No. 05-0029
Scope of Bid
Provide arts and craft supplies for the purpose of identifying multiple sources
for on-going purchasing needs for the Columbus Consolidated Government, Parks
and Recreation Department. The contract term shall be for one year, with the
option to renew for four (4) additional twelve-month periods. Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.