Agenda Item #________
Columbus Consolidated Government
Council Meeting
November 9, 2004
Agenda Report #___________
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) GAS MASKS AND ACCESSORIES - RFB NO. 05-0035
It is requested that Council authorize the purchase of two hundred fifty (250)
gas masks and accessories from Safeco, Inc., in the amount of $67,090.00.
The Columbus Police and Sheriff?s Departments will use the gas masks during the
School of Americas demonstration beginning on November 19, 2004.
Eighty-two bid invitations were mailed. Four bids were received on October 29,
2004. This bid has been advertised, opened and reviewed.
See Attachment:
1 Aramsco, the low bidder, withdrew their bid.
2 Abatix failed to include the required acknowledgement of Addendum No. One.
Therefore, the vendor?s bid was deemed incomplete.
Funds are budgeted in FY05 Budget, Multi-Government Project Fund- Fire & EMS ?
Nunn Lugar Domenicig ? Capital Projects Over $5,000.00; 0216-410-3921-
NUNN-7761.
* * * * * *
(B) NOTEBOOK COMPUTERS FOR NEW LIBRARY
It is requested that Council authorize the purchase of forty (40) HP Compaq
nx9030 Business Notebook Computers and paraphernalia, and 3-year accidental
damage coverage from Hewlett Packard Government Sales (Atlanta, GA) in the
amount of $56,440.00. The items will be purchased via Georgia State Contract /
WSCAS #90-00151, and will be installed in the new library:
See Attachment:
Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ? Capital
Expenditures over $5000 - MCSD Library; 0540-695-2120-TXLB-7761-50500-20000-0.
* * * * * * * *
(C) MEMBERSHIP DUES
It is requested that Council approve payment to Association County
Commissioners of Georgia (ACCG) in the amount of $11,561.38 for fiscal year
2005 county membership dues. Membership dues are for the Council of
Columbus/Muscogee County, Georgia.
Funds are budgeted in the FY05 Budget, Council ? Membership Dues and Fees,
0101-100-1000-CNCL-6657.
* * * * * * *
(D) COMPUTER EQUIPMENT FOR NEW LIBRARY
It is requested that Council authorize the purchase of twenty-five (25) HP
Compaq dc5000 Small Form Factor Desktop Computers, twenty-five (25) HP L1702
17? flat panel monitors and twenty-five (25) floppy drives from Hewlett Packard
Government Sales (Omaha, NE) in the amount of $22,607.50. The items will be
purchased via Georgia State Contract / WSCAS #90-00151, and will be installed
in the new library:
See Attachment:
Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ? Capital
Expenditures over $5000 - MCSD Library; 0540-695-2120-TXLB-7761-50500-20000-0.
* * * * * *
(E) IP TELEPHONY AND NETWORK INFRASTRUCTURE IMPLEMENTATION AND DEPLOYMENT FOR
NEW LIBRARY
It is requested that Council authorize the procurement of IP Telephony and
Network Infrastructure Implementation and deployment services from Logicalis
Integration Solutions (Alpharetta, Georgia) in the amount of $57,500.00. The
services are for the recently purchased Cisco telephone system at the library,
and will be procured via Georgia State Contract SWC S-000546-043. The services
include:
? IP Telephony Implementation
? Infrastructure Implementation
? Security Implementation
? Wireless Implementation
? Web Content Control Implementation
Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other Projects ?
Professional Services, MCSD Library; 0540-695-2120-TXLB-7731-50500-20000-0.
* * * * * * *
(F) EMERGENCY SILT REMOVAL AT LAKE OLIVER MARINA
It is requested that Council approve seperate contracts with Aquatic Solutions
and Alexander Contracting, to remove silt from Lake Oliver, in a combined
amount not to exceed $375,000.00.
Over the years silt has built up at Lake Oliver Marina in the area where
Roaring Branch joins the Chattahoochee River, as well as, in the smaller area
of Standing Boy at Lake Oliver. Approximately 15,000 yards of silt needs to be
removed from Lake Oliver. The amount of silt has accumulated to the point
where the use of residential boat docks is negatively impacted. The
Engineering Department informed the City Manager of the situation and received
approval to move forward and get the work done as quickly as possible.
The Engineering Department had various vendors come and look at the sites to
provide cost proposals. Based on cost proposals, vendors' availability and
method of operation, Aquatic Solutions and Alexander were selected by the
Engineering Department. Aquatic Solutions is already under contract to perform
work for Georgia Power in the area of the lake where Roaring Branch joins the
Chattahoochee River. Alexander Contracting will be doing the work in the area
of Standing Boy.
Funds are available in the FY05 Budget; Sewer Fund Supported Capital Projects ?
Contractual Services ? Watershed/Creek Silt Removal;
0508-660-2000-CPSF-6319-20756-20030-0.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO HUNDRED, FIFTY (250) GAS MASKS
AND ACCESSORIES FROM SAFECO, INC., IN THE AMOUNT OF $67,090.00.
WHEREAS, The Columbus Police and Sheriff?s Departments will use the gas
masks during the School of Americas demonstration beginning on November 19,
2004.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager or his designee is hereby authorized to purchase two
hundred, fifty (250) gas masks and accessories from Safeco, Inc., in the
amount of $67,090.00. Funds are budgeted in FY05 Budget, Multi-Government
Project Fund- Fire & EMS ? Nunn Lugar Domenicig ? Capital Projects Over
$5,000.00; 0216-410-3921- NUNN-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FORTY (40) COMPAQ NX9030 BUSINESS
NOTEBOOK COMPUTERS AND PARAPHERNALIA, AND 3-YEAR ACCIDENTAL DAMAGE COVERAGE
FROM HEWLETT PACKARD GOVERNMENT SALES (ATLANTA, GA) IN THE AMOUNT OF $56,440.00.
WHEREAS, The items will be purchased via Georgia State Contract / WSCAS
#90-00151, and will be installed in the new library.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager or his designee is hereby authorized to purchase
forty (40) HP Compaq nx9030 Business Notebook Computers, 3-year accidental
damage coverage, and paraphernalia from Hewlett Packard Government Sales
(Atlanta, GA) in the amount of $56,440.00. Funds are budgeted in FY05 Budget,
1999 SPLOST Library/Other Projects ? Capital Expenditures over $5000, MCSD
Library; 0540-695-2120-TXLB-7761-50500-20000-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT, FOR ANNUAL MEMBERSHIP DUES, TO ASSOCIATION
COUNTY COMMISSIONERS OF GEORGIA (ACCG) IN THE AMOUNT OF $11,561.38.
WHEREAS, the expense is for fiscal year 2005 membership dues for the Council of
Columbus/Muscogee County, Georgia.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager or his designee is hereby authorized to render
payment to Association County Commissioners of Georgia (ACCG) in the amount of
$11,561.38. Funds are budgeted in the FY05 Budget, Council ? Membership Dues
and Fees, 0101-100-1000-CNCL-6657.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the ______________________ day of __________________, 2004 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FIVE (25) HP COMPAQ DC5000
SMALL FORM FACTOR DESKTOP COMPUTERS, TWENTY-FIVE (25) HP L1702 17? FLAT PANEL
MONITORS AND TWENTY-FIVE (25) FLOPPY DRIVES FROM HEWLETT PACKARD GOVERNMENT
SALES (OMAHA, NE) IN THE AMOUNT OF $22,607.50
WHEREAS, The items will be purchased via Georgia State Contract / WSCAS
#90-00151, and will be installed in the new library.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager or his designee is hereby authorized to purchase
twenty-five (25) HP Compaq dc5000 Small Form Factor Desktop Computers,
twenty-five (25) HP L1702 17? flat panel monitors and twenty-five (25) floppy
drives Hewlett Packard Government Sales (Omaha, NE) in the amount of
$22,607.50.. Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other
Projects ? Capital Expenditures over $5000, MCSD Library;
0540-695-2120-TXLB-7761-50500-20000-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PROCURMENT OF IP TELEPHONY AND NETWORK
INFRASTRUCTURE IMPLEMENTATION AND DEPLOYMENT SERVICES FROM LOGICALIS
INTEGRATION SOLUTIONS (ALPHARETTA, GA) IN THE AMOUNT OF $57,500.00.
WHEREAS, The services are for the recently purchased Cisco telephone
system at the library, and will be procured via Georgia State Contract SWC
S-000546-043; and,
WHEREAS, The include IP Telephony Implementation, Infrastructure
Implementation, Security Implementation, Wireless Implementation and Web
Content Control Implementation
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager or his designee is hereby authorized to procure
IP Telephony and Network Infrastructure Implementation and deployment services
from Logicalis Integration Solutions (Alpharetta, Georgia) in the amount of
$57,500.00. Funds are budgeted in FY05 Budget, 1999 SPLOST Library/Other
Projects ? Professional Services, MCSD Library;
0540-695-2120-TXLB-7731-50500-20000-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM F?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH AQUATIC SOLUTIONS,
AND THE EXECUTION OF A CONTRACT WITH ALEXANDER CONTRACTING, TO REMOVE SILT FROM
LAKE OLIVER, IN A COMBINED AMOUNT NOT TO EXCEED $375,000.00.
WHEREAS, Over the years silt has built up at Lake Oliver Marina in the area where
Roaring Branch joins the Chattahoochee River, as well as, in the smaller area
of Standing Boy at Lake Oliver. Approximately 15,000 yards of silt needs to be
removed from Lake Oliver. The amount of silt has accumulated to the point
where the use of residential boat docks is negatively impacted. The
Engineering Department informed the City Manager of the situation and received
approval to move forward and get the work done as quickly as possible; and,
WHEREAS, The Engineering Department had various vendors come and look
at the sites to provide cost proposals. Based on cost proposals, vendors'
availability and method of operation, Aquatic Solutions and Alexander were
selected by the Engineering Department. Aquatic Solutions is already under
contract to perform work for Georgia Power in the area of the lake where
Roaring Branch joins the Chattahoochee River. Alexander Contracting will be
doing the work in the area of Standing Boy.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager, or his designee, is hereby authorized to enter
into separate contracts with Aquatic Solutions and Alexander Contracting, to
remove silt from Lake Oliver, in a combined amount not to exceed $375,000.00.
Funds are available in the FY05 Budget, Sewer Fund Supported Capital Projects ?
Contractual Services ? Watershed/Creek Silt Removal;
0508-660-2000-CPSF-6319-20756-20030-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2004 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: November 9, 2004
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
November 12, 2004
1. Roof Restoration at Various Locations ? RFB No. 05-0018
A Mandatory Pre-Bid Conference/Site Visit will be held at 9:00 A.M. on November
12, 2004. Vendors shall convene in the lobby of the Facilities Maintenance
Division, which is located at 1140 Cusseta Rd, Columbus, GA. Vendors will be
allowed a 10-minute grace period. Any vendor who is not present in the lobby
of the Facilities Maintenance Division within 10 minutes after the time slated
for the beginning of the mandatory pre-bid conference/site visit shall not be
allowed to participate any further in the bid process.
November 17, 2004
1. Roof Restoration at Various Locations ? RFB No. 05-0018
Scope of Bid
Provide all labor, equipment and materials to install new modified bituminous
membrane roofing systems at the Public Safety Building, Public Services
Building, Comer Gym and Pop Austin Gym; and a new elastometric coating system
for metal roof restoration at Carver Park. Vendors are not required to submit
bids for all locations.
Written requests for approval of any materials submitted on this project as
"Equals or Substitutes" for the specified material must be submitted prior to
or at the mandatory pre-bid conference/site visit.
2. Trees for Planting on the City?s Right-Of-Ways ? RFB No. 05-0037
Scope of Bid
Provide approximately 700 trees for planting on the City?s
Right-Of-Ways.