Columbus, Georgia

Agenda Item #________



Columbus Consolidated Government

Council Meeting



February 12, 2002





Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) CATERING SERVICES



It is requested that Council authorize payment to Fine Host Corporation for

catering services in the amount of $11,505.00. The corporation catered the

City?s holiday social on November 30, 2001. The event was held at the Columbus

Convention and Trade Center, which only allows Fine Host Corporation to prepare

food within its facility. Therefore, Fine Host is considered an only known

source, per the Procurement Ordinance, Article 3-114, and as a result of the

Trade Center?s directive.



Funds are budgeted in FY02 Budget, Human Resources ? Employee Benefits, Special

Events Supplies; 0101-220-2100-BENE-6793.



* * * * * *



(B) MAGNETIC TAPE DRIVE



It is requested that Council authorize the purchase of an IBM 3590-E11 Magnetic

Tape Drive from Phoenix Computer Associates, Inc., (Fairfield, CT), in the

amount of $13,850.00. Information Technology will use the equipment to back up

various data files that are stored on the "open system" servers located in the

computer room.



Per Resolution No. 536-01 (Bid No. 02-0025), four (4) IBM 3590-B11 units were

purchased from Phoenix Computer Associates, Inc. Information Technology

anticipated using one of these drives to back up data files on open system

servers and using the other three drives to back up data files from the

mainframe. It was not known at the time that the B11 model did not have the

capability to back up server data files. Information Technology has discovered

that only the E11 model has features necessary to back up data files from open

system servers. Phoenix Computer Associates has agreed to give a $7,650.00

credit for one of the B11 models, which will be applied towards the purchase of

the $21,500.00 E11 unit. Since the B11 units were purchased from Phoenix

Computer Associates, the vendor is the only company that can provide a credit

for the drive. Therefore, Phoenix Computer Associates is considered an only

known source, per the Procurement Ordinance, Article 3-114.



Funds are budgeted in FY02 Budget, Columbus Building Authority Series 2001 ?

Computer Equipment, Technology Enhancements; 0553-200-2436-CBA-7751-40208010.



* * * * * *



(C) AGRICULTURAL CHEMICALS (ANNUAL CONTRACT) - BID NO. 02-0057



It is requested that Council approve the purchase of agricultural chemicals on

an ?as needed basis? from Opti-Gro, Delta Landscape, Pro Source, Lesco, Inc.,

Helena Chemical, Piedmont Fertilizer and B. W. Capp & Son for the estimated

annual contract value of $130,181.34. These chemicals will be utilized by

Parks Services to maintain athletic turf, and Public Services to maintain right

of ways.



The term of the contract will be for a one-year period, with the option to

renew for two additional twelve month periods. Contract renewal is contingent

upon the mutual agreement of the City and the Contractors.



Fourteen bids were mailed; seven bids were received on December 14, 2001. This

bid has been advertised, opened and reviewed. The successful bidders were:





VENDOR/DESCRIPTION

EST. USAGE

UNIT COST

TOTAL COST

Opti-Gro (Atlanta, GA)



Weed-A-Cide

Opti-Kill

Selectroil

Squelch

Trailblazer

Aqua Trim II

Top Turf

Liqui-Cellerate

Flourish

Cidium L. O.

Fungisol

Sta-Lo

Iron-Aide

Soil-Aide

Hydra Turf

Bio-Turf

Microlizer

Mighty Turf

Emerald Turf

Strong Lawn

Duralizer



20 gals

15 gals

5 gals

2 ? gals

5 gals

15 gals

145 gals

99 gals

60 gals

40 gals

5 gals

15 gals

30 gals

30 gals

30 gals

42 gals

30 gals

30 gals

30 gals

30 gals

30 gals



51.10 gal

81.60 gal

62.10 gal

98.10 gal

74.90 gal

48.60 gal

33.10 gal

33.10 gal

33.10 gal

62.60 gal

77.65 gal

83.60 gal

38.10 gal

45.60 gal

39.10 gal

38.60 gal

33.10 gal

33.10 gal

33.10 gal

33.10 gal

33.10 gal



$1,022.00

1,224.00

310.50

245.25

374.50

729.00

4,799.50

3,276.90

1,986.00

2,504.00

388.25

1,254.00

1,143.00

1,368.00

1,173.00

1,621.20

993.00

993.00

993.00

993.00

993.00

$28,384.10

Delta Landscape (Norcross, GA)



Granular Domolite Lime



640 bags



2.25 bag



$1,440.00

Pro Source (Montgomery, AL)



Nalco-Trol

Induce



192 gals

50 gals



6.72 qt

10.36 gal



$5,160.96

518.00

$5,678.96

Lesco, Inc. (Strongsville, OH)

Micro Treat

Daconil

5 gals

25 gals

5.70 gal

114.00/2 ? gals

$28.50

1,140.00

$1,168.50

Helena Chemical (Spartanburg, SC)



Liqui-Mag

Winter-Green

Tip-Off-Blue

Nutra-Clean

Veteron 720 Herbicide

Oust

MSM6.66

Nalco-Trol II

X-77 Spreader

Amine Standard 2, 4 D

Ronstar G

Princep 4L

Garlon*3A

Reward



40 gals

35 gals

30 gals

30 gals

150 gals

100 lbs

150 gals

96 qts

50 gals

30 gals

100 lbs

50 gals

100 gals

50 gals

25 gals



5.50/2 ? gals

25.85/2 ? gals

30.00/gal

25.70/gal

23.56/gal

499.00/3 lbs

38.06/2 ? gal

7.05/qt

7.00/gal

11.08/gal

64.50/bag

32.50/2 ? gal

162.75/2 ? gal

88.40/gal

114.00/2 ? gal



$88.00

361.90

900.00

771.00

3,534.00

16,633.33

2,283.60

676.80

350.00

332.40

6,450.00

650.00

6,510.00

4,420.00

1,140.00

$45,101.03







VENDOR/DESCRIPTION

EST. USAGE

UNIT COST

TOTAL COST

Piedmont Fertilizer (Opelika, AL)



10-20-30

Green-O-Gen



1600 bags

30 gals



5.75/bag

10.00/gal



$9,200.00

300.00

$9,500.00

B. W. Capps (Phenix City, AL)



Ammonia Nitrate

Hydrothol 191 Aquatic Algicide & Herbicide

MSMA-6 w/Surfactant

Roundup Pro



400 bags

150 gals



1500 gals

300 gals

25 btls



5.50 bag

35.30 gal



13.28 gal

36.75 gal

18.75/1 oz. btl



$2,200.00

5,295.00



19,920.00

11,025.00

468.75

$38,908.75



Funds are budgeted each fiscal year for this on going expense, Parks &

Recreation, Park Services ? Horticulture/Landscaping Supplies;

0101-270-2100-PSRV-6727; Public Services - Sewer Maintenance ?

Horticulture/Landscaping Supplies; 0202-260-3210-SWRM-6727 and Public Services

? Right-of-Way Maintenance ? Horticulture/Landscaping Supplies;

0203-260-3120-ROWN-6727.

* * * * * *



(D) FURNITURE FOR THE MUSCOGEE COUNTY JAIL



It is requested that Council approve the purchase of furniture for the Muscogee

County Jail, via Georgia Statewide Contract #S-000534, from Versteel, in care

of, The Overby Company, (Columbus, GA) in the amount of $18,502.66. The

furniture is required due to the renovations at the jail. The purchase

includes 8, 30 x 60 folding tables; 30, 30 x 72 folding tables and 13, 24 x 42

fixed tables.



Funds are budgeted in the FY02 Budget, Sheriff-Jail-Operating Materials;

0101-550-2600-Jail-6728.



* * * * * *



(E) WASHER/EXTRACTORS FOR THE CIVIC CENTER



It is requested that Council authorize the purchase of three (3)

washer/extractors in the amount of $10,683.00 from Unitec, Inc., (Waycross,

GA). The Columbus Civic Center will use the equipment.



Per Resolution No. 525-01 (Bid No. 02-0006), three (3) washer/extractors were

purchased from Phoenix Laundry Systems, Inc. (Conyers, GA). However, the

vendor failed to deliver the equipment to the Civic Center. Unitec, Inc., is

the second low bidder for the washer/extractors and has agreed to provide the

equipment for their bid price of $10,683.00 ($3,561.00 each). The vendor

documents delivery will be made within five (5) days after receipt of a

purchase order.



Funds are available in the FY02 Budget, Civic Center Fund, Civic Center

Operations, Capital Expenditures; 0757-160-1000-CIVC-7761.





?ITEM A?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING PAYMENT TO FINE HOST CORPORATION FOR CATERING SERVICES

IN THE AMOUNT OF $11,505.00.



WHEREAS, the corporation catered the City?s holiday social on November 30,

2001; and,



WHEREAS, the event was held at the Columbus Convention and Trade Center, which

only allows Fine Host Corporation to prepare food within its facility.

Therefore, Fine Host is considered an only known source, per the Procurement

Ordinance, Article 3-114, and as a result of the Trade Center?s directive.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to pay Fine Host Corporation for

catering services in the amount of $11,505.00. Funds are budgeted in FY02

Budget, Human Resources ? Employee Benefits, Special Events Supplies;

0101-220-2100-BENE-6793.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM B?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF AN IBM 3590-E11 MAGNETIC TAPE DRIVE

FROM PHOENIX COMPUTER ASSOCIATES, INC., IN THE AMOUNT OF $13,850.00.



WHEREAS, Information Technology will use the equipment to back up

various data files that are stored on the "open system" servers located in the

computer room.



WHEREAS, Phoenix Computer Associates is considered an only known

source, per the Procurement Ordinance, Article 3-114.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase an IBM 3590-E11 magnetic

tape drive from Phoenix Computer Associates, Inc., in the amount of

$13,850.00. Funds are budgeted in FY02 Budget, Columbus Building Authority

Series 2001 ? Computer Equipment, Technology Enhancements;

0553-200-2436-CBA-7751-40208010.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM C?

A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF AGRICULTURAL CHEMICALS ON AN ?AS

NEEDED BASIS? FROM OPTI-GRO, DELTA LANDSCAPE, PRO SOURCE, LESCO, INC., HELENA

CHEMICAL, PIEDMONT FERTILIZER AND B. W. CAPP & SON FOR THE ESTIMATED ANNUAL

CONTRACT VALUE OF $130,181.34.



WHEREAS, these items will be utilized by the Park Services Division to maintain

athletic turf, and Public Services Department to maintain right-of-ways; and,



WHEREAS, the term of contract will be for a one year period, with the

option to renew for two additional twelve month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase agricultural chemicals

on an ?as needed basis? from Opti-Gro, Delta Landscape, Pro Source, Lesco,

Inc., Helena Chemical, Piedmont Fertilizer and B. W. Capp & Son for the

estimated annual contract value of $130,181.34. Funds are budgeted each

fiscal year for this on going expense, Parks & Recreation, Park Services ?

Horticulture/Landscaping Supplies; 0101-270-2100-PSRV-6727; Public Services -

Sewer Maintenance ? Horticulture/Landscaping Supplies; 0202-260-3210-SWRM-6727

and Public Services ? Right-of-Way Maintenance ? Horticulture/Landscaping

Supplies; 0203-260-3120-ROWN-6727.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________day of ____________, 2002 and adopted at said meeting by the

affirmative vote of _________members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby Peters, Mayor



?ITEM D?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE FOR THE MUSCOGEE COUNTY

JAIL, VIA GEORGIA STATEWIDE CONTRACT #S-000534, FROM VERSTEEL, IN CARE OF, THE

OVERBY COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $18,502.66.



WHEREAS, The furniture is required due to the renovation of the Jail.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase furniture for Muscogee

County Jail, via Georgia Statewide Contract #S-000534, from Versteel, in care

of, The Overby Company in the amount of $18,502.66. Funds are budgeted in the

FY02 Budget, Sheriff-Jail-Operating Materials; 0101-550-2600-JAIL-6728.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _____ ______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM E?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) WASHER/EXTRACTORS FROM

UNITEC, INC., IN THE AMOUNT OF $10,683.00.



WHEREAS, Columbus Civic Center will use the equipment; and,



WHEREAS, Resolution No. 525-01 (Bid No. 02-0006) authorized the

purchase of three (3) washer/extractors from Phoenix Laundry Systems, Inc.

(Conyers, GA). However, the vendor failed to deliver the equipment to the

Civic Center. Unitec, Inc., is the second low bidder for the washer/extractors

and has agreed to provide the equipment for their bid price of $10,683.00

($3,561.00 each).



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase three (3)

washer/extractors from Unitec, Inc., in the amount of $10,683.00. Funds are

available in the FY02 Budget, Civic Center Fund, Civic Center Operations,

Capital Expenditures; 0757-160-1000-CIVC-7761.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2002 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



DATE: February 12, 2002



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids





February 12, 2002

1. Outdoor Emergency Warning Siren (Re-Bid) ? RFP No. 02-0018

Scope of RFP

The City has 38 existing emergency warning siren locations. The intent of this

Request for Proposals is to upgrade the existing emergency warning siren system

to provide a countywide system. The system shall consist of siren speaker

arrays, speaker cable, siren controllers, Moscad, antenna cables, poles,

encoding system, pole mounting brackets, lightning arrestors, batteries,

removal of current system and complete system installation.





February 13, 2002

1. Maintenance Supplies & Equipment (Annual Contract) ? Bid No. 02-0064

Scope of Bid

Provide maintenance supplies and equipment on an ?as needed basis? which

includes: batteries, cutting blades, rubber boots, brooms & accessories,

buffing pads, flashlights, bulbs & lanterns, coolers, etc. The term of

contract shall be for one year, with the option to renew for two additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



2. Truck Cab and Chassis With 12-Foot Bed/Lift Tailgate ? Bid No. 02-0075

Scope of Bid

Provide a replacement vehicle for the Community Service Division for

transporting community service workers, work material and tools/equipment to

and from clean-up sites.



3. Sports Equipment ? Bid No. 02-0066

Scope of Bid

Provide new sports equipment for Parks and Recreation to be used in the new

recreational facilities.



4. Sound System Equipment ? Bid No. 02-0065

Scope of Bid

Provide new sound system equipment for Parks and Recreation to be used in the

new recreational facilities.







February 15, 2002

1. Renovations and Additions to the Columbus, Georgia Convention and

Trade Center ? RFQ No. 02-0002

Scope of RFQ

Vendors are invited to pre-qualify for the bidding of construction services for

renovations and additions to the Columbus, Georgia Convention and Trade

Center. The project consists of major new additions to the existing complex

comprising approximately 115,000 square feet, and the renovation of the

existing facility of approximately 180,000 square feet.



2. Drug Testing System ? (Annual Contract) ? RFP No. 02-0021

Scope of RFP

Provide drug-testing system for the Conditional Discharge Program. The

term of the contract period shall be for three (3) years, with the option to

renew for two (2) additional twelve-month periods. Contract renewal is

contingent upon the mutual agreement of the City and the Contractor.





February 19, 2002

1. Cellular Telephone Services (Annual Contract) ? RFP No. 02-0015

Scope of RFP

Provide a single service provider for City owned cellular telephones, establish

a rate plan, a purchase contract and offer City employees a special rate for

using the same service provider for privately owned cellular telephones. The

contract term shall be for two years, with the option to renew for three (3)

additional twelve-month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



February 20, 2002

1. Seven Yard Dump Truck ? Bid No. 02-0079

Scope of Bid

Provide two replacement vehicles for the Parks Services and Sewer Maintenance

Division.



2. Auto/Remote Wall and Bottom Cleaning Pool Vacuum ? Bid No. 02-0084

Scope of Bid

Provide five new units for the Athletic Division/ Aquatic Section of the Parks

and Recreation Department. The units will be used at various pools around the

City.



3. Robotic Total Station ? RFP No. 02-0019

Scope of Bid

Provide a robotic total station for the Department of Engineering.



4. Service Contract for Various Voith Transmission ? (Annual Contract)

? Bid No. 02-0080

Scope of Bid

Provide repair/rebuild services for Voith transmissions to METRA

Transit System on an ?as needed? basis. The contract period will be for three

years with the option to renew for two additional twelve-month periods.

Contract renewal is contingent upon the mutual agreement of the City and the

Contractor.



February 21, 2002

1. Construction of Four Fire Stations ? Bid No. 02-0077

Scope of Bid

The project consists of three (3) two-bay fire stations and one (1) three-bay

fire station. The locations are Station #3 (Veterans Parkway & Moon Road),

Station #7 (Buena Vista Road and Belvedere Drive) Station #10 (Corner of

Winston Road and Roper Avenue) and Station #12 (Transport Boulevard and Cargo

Drive).



February 27, 2002

1. Site Improvements at 1801 & 1807 First Avenue (Re-Bid) ? Bid No. 02-0082

Scope of Bid

Construct a berm at 1801 First Avenue to stabilize the south wall foundation of

the building that is located at 1807 First Avenue.



2. Waterproof Wireless Camera and Communication System ? Bid No. 02-0081

Scope of Bid

Provide a waterproof wireless camera and communication system for METRA Transit

System to be used at the 9th Street Parking Lot.