Columbus, Georgia

Agenda Item #__6__





Columbus Consolidated Government

Council Meeting



September 13, 2005



Agenda Report #__33__





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department

________________________________________________________________________________

_



(A) PRESSURE WASHING SERVICES (ANNUAL CONTRACT) (RE-BID)? RFB NO. 06-0005



It is requested that Council approve the purchase of pressure washing services

from Southbound Environmental Services on an ?as needed basis? for the

estimated annual contract value of $6,000.00. The service will be utilized to

pressure wash the ultraply 78+ membrane roof of the Columbus Civic Center.

Contractor will be required to clean the roof two (2) times per year.



The term of this contract shall be for two years, with the option to renew for

three (3) additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Bid invitations were mailed; three bids were received August 24, 2005. This

bid has been advertised, opened and reviewed. The bidders were:



Cost Per Cleaning

Southbound Environmental Services (Roswell, GA) $3,000.00

Brighter Image (Winston, GA) 4,000.00

Covenant Coil Cleaning (Salem, AL) 7,300.00



Funds are budgeted each fiscal year for this on-going expense, Civic Center

Fund ? Public Services, Other Maintenance/Repairs - Building Maintenance;

0757-260-3710-REPA-6527.



* * * * * *



(B) AUTOMATIC ANNOUNCEMENT SYSTEM ? RFB NO. 05-0081



It is requested that Council authorize the execution of a contract with Digital

Recorders (Durham, NC), in the amount $93,300.00, for the provision and

installation of twelve (12) automatic announcement systems. Digital Recorders

will install the announcement systems in METRA buses, which will enable

passengers to hear clear messages informing them of their upcoming stops.

Currently, when buses arrive at designated stops, the driver must announce the

route and destination of the bus. This system will be more convenient for

passengers, especially those who are visually or hearing impaired and those who

are unfamiliar with the route.



Eight bid invitations were mailed; a bid was received from Digital Recorders on

July 20, 2005. This bid has been advertised, opened and reviewed. The bid

from Digital Recorders exceeded the amount budgeted for the automatic

announcement systems, therefore METRA requested a reduction of the original

quantity, which would also reduce the installation cost. The vendor has agreed,

in writing, to provide the reduced quantity at the same unit cost, with the

subsequent installation cost adjustment as follows:



Digital Recorders

(Durham, NC) Qty. Unit

Cost Extended Cost Installation Total

Original Bid 20 6,825.00 136,500.00 25,000.00 $ 161,500.00

Reduced Bid 12 6,825.00 81,900.00 11,400.00 93,300.00



Funds are budgeted in FY06 Budget, Transportation Fund ? FTA, Capital

Expenditures over $5000; 0751-610-2400-MFTA-7761 (City 10%; State 10%; Federal

80%).



* * * * * *



(C) FRAMES, GRATES, COVERS & INLETS (ANNUAL CONTRACT) ? RFB NO. 06-0002



It is requested that Council approve the purchase of frames, grates, covers and

inlets from National Waterworks Company on an ?as needed basis? for the

estimated annual contract value of $74,613.55. The frames, grates, covers and

inlets will be utilized by the Public Services Department on various streets

and roads around the City.



The term of this contract shall be for two years, with the option to renew for

three (3) additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Bid specifications were posted on the City?s website; three bids were received

August 24, 2005. This bid has been advertised, opened and reviewed. The

bidders were:



National Waterworks, Inc. (Byron, GA) $74,613.55

Engineering & Equipment Company (Columbus, GA) 79,528.95

U. S. Foundry & Mfg. Corp. (Atlanta, GA) 101,188.40



Funds are budgeted each fiscal year for this on-going expense; Public Services,

Sewer Maintenance ? Operating Materials; 0202-260-3210-SWRM-6728.



?ITEM A?



A RESOLUTION



NO. ____________



A RESOLUTION AUTHORIZING THE PROCUREMENT OF PRESSURE WASHING SERVICES

FOR THE COLUMBUS CIVIC CENTER FROM SOUTHBOUND ENVIRONMENTAL SERVICES FOR THE

ESTIMATED ANNUAL CONTRACT VALUE OF $6,000.00.



WHEREAS, the pressure washing services will be used to clean the ultraply 78+

roof of the Columbus Civic Center two (2) times per year; and



WHEREAS, the contract period shall be for two years, with option to renew for

three (3) additional twelve-month periods. Contract renewal shall be

contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure the pressure

washing services for the Columbus Civic Center from Southbound Environmental

Services for the estimated annual contract value of $6,000.00. Funds are

budgeted each fiscal year for this on-going expense, Civic Center Fund ? Public

Services, Other Maintenance/Repairs - Building Maintenance;

0757-260-3710-REPA-6527.

____________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

__________ day of _________ 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM B?





A RESOLUTION



NO.________________



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH DIGITAL RECORDERS

(DURHAM, NC), IN THE AMOUNT OF $93,300.00, FOR THE PROVISION AND INSTALLATION

OF TWELVE (12) AUTOMATIC ANNOUNCEMENT SYSTEMS.



WHEREAS, Digital Recorders will install the announcement systems in

METRA buses, which will enable passengers to hear clear messages informing them

of their upcoming stops. When buses arrive at designated stops, the driver

must announce the route and destination of the bus. This system will be more

convenient for passengers, especially those who are visually or hearing

impaired and those who are unfamiliar with the route; and,



WHEREAS, The original bid from Digital Recorders exceeded the amount

budgeted for the automatic announcement systems, therefore METRA requested a

reduction of the original quantity, which would also reduce the installation

cost.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Digital Recorders (Durham, NC), in the amount $ 93,300.00, for the provision

and installation of 12 automatic announcement systems. Funds are budgeted in

the FY06 Budget, Transportation Fund ? FTA, Capital Expenditures over $5000;

0751-610-2400-MFTA-7761 (City 10%; State 10%; Federal 80%).

____________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

__________ day of _________ 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM C?



A RESOLUTION



NO. _________





A RESOLUTION AUTHORIZING THE PURCHASE OF FRAMES, GRATES, COVERS AND

INLETS ON AN ?AS NEEDED BASIS? FROM NATIONAL WATERWORKS, INC., FOR THE

ESTIMATED ANNUAL CONTRACT VALUE OF $74,613.55.



WHEREAS, the frames, grates, covers and inlets will be utilized by the Public

Services Department on various streets and roads around the City; and,



WHEREAS, the contract term shall be for two years, with the option to renew for

three additional twelve-month periods. Contract renewal is contingent upon the

mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase frames, grates, covers

and inlets on an ?as needed basis? from National Waterworks, Inc. for the

estimated annual contract value of $74,613.55. Funds are budgeted each fiscal

year for this on-going expense; Public Services, Sewer Maintenance ? Operating

Materials; 0202-260-3210-SWRM-6728.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting _________ .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor







DATE: September 13, 2005



TO: Mayor and Councilors



FROM: Angela Cole, Director of Finance



SUBJECT: Advertised Bids





September 14, 2005

1. Business Licensing and Occupational Tax Software ? RFP No. 05-0023

Scope of RFP

Columbus Consolidated Government (the City) desires to purchase software for

business licensing and occupational tax. The software will be utilized by the

Finance Department, Revenue Division, to improve the quality and timeliness of

the licensing and taxing processes while maintaining the integrity, quality,

and probity of the City?s licensing services.



2. Recycling Trucks ? RFB No. 06-0008

Scope of RFB

Provide two (2) recycling collection trucks with mounted Kann Trough

Loader body (or equal) to be used by the Recycling Division.



3. Hydraulic Trash Loaders ? RFB No. 06-0009

Scope of RFB

Provide two (2) hydraulic trash loaders to be used by the Integrated

Waste Division of the Public Services Department.



4. Crawler Tractor ? RFB No. 06-0010

Scope of RFB

Provide one (1) Caterpillar D7R Series II with Waste Disposal Package

(or equal) to be used by the Landfill Division of the Public Services

Department.



5. Multi-Launchers & Munitions ? RFB No. 06-0012

Scope of RFB

Provide four 37-mm Multi-Launchers fixed stock and munitions, which includes

foam baton, O.C. powder projectiles, O.C. liquid barricade penetrating

projectiles, white smoke and percussion caps. The items will be used by the

Muscogee County Sheriff Department.



September 16, 2005

1. Refuse Bodies ? RFB No. 06-0001

Scope of RFB

The Columbus Consolidated Government (the City) desires to select a qualified

vendor to provide three (3) refuse collection bodies to be used by the Solid

Waste Collection Division of the Public Services Department. The cab and

chassis will be bid at a later date.



September 19, 2005

1. Underground Fuel Pipe Replacement ? RFB No. 06-0013

Scope of RFB

The Columbus Consolidated Government is seeking a qualified vendor to replace

the underground fuel piping that goes from the underground storage tank pumps

to the fuel pumps. The site is the refueling station located at 1011 Cusseta

Road, where the City has three (3) unleaded and one (1) diesel tank.



2. Fuel Tank Monitoring System Replacement ? RFB No. 06-0014

Scope of RFB

The Columbus Consolidated Government is seeking a qualified vendor to replace

the Fuel Tank Monitoring System at its Cusseta Road location. The current

system being utilized is the Auto Stick Tank Monitoring System. The City

desires this system be replaced with a Veeder Root Tank Monitoring System. The

City currently has three (3) unleaded and one (1) diesel tank at this location.